Legal Secretary I/II / Spanish Bilingual (Promotional)

This recruitment will establish an employment list to fill current and any future vacancies for those County departments that have this position, which are the District Attorney, Public Defender, Probation, and Sheriff’s offices. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies within these departments, please submit an online application for consideration.

Current bilingual (Spanish) vacancy is with the Public Defender located in Visalia and Porterville.

Promotional Opportunity: Open to Tulare County Employees in Regular or Probationary Status.

Spanish bilingual designated positions are entitled to an additional $.63 (cents) per hour. A Spanish proficiency exam will be required. Applicants must be fluent in the ability to read, write and speak in the Spanish language as well as in English.

Legal Secretary I: $3,875 - $4,723 Monthly
Legal Secretary II: $4,082 - $4,975 Monthly

Typical Duties

Act as secretary to a Legal County department head or assistant department head; prepare comparative workload reports for budgets, annual reports and documentation; type letters, memos, minutes of meetings, reports and statistics from shorthand, longhand, dictaphone, tape recorder and over the telephone; compile and/or collect data for reports to State and Federal agencies; read and understand correspondence, rules, regulations, manuals, grant stipulations, bids and contracts; prepare charts, graphs and diagrams; develop, establish and maintain various filing systems; prepare and process a wide variety on criminal and civil documents; may operate office automation and related equipment; perform supportive office functions such as maintaining inventory of supplies, arranging equipment repairs, screening and distributing mail to appropriate people; organize and prepare various annual reports for State and Federal agencies; interpret and answer questions regarding the County Ordinance Code, rules, regulations and policies; maintain financial records such as collecting fees, maintaining petty cash, posting, depositing, purchases and other department expenditures; make reservations, schedule and confirm appointments and answer questions over the telephone, in person or through correspondence. Level II: Plan, assign and supervise the work of other clerical employees; assist in the selection of clerical staff; train employees in procedures and techniques; complete performance evaluation reports and take or recommend appropriate actions; refer incoming mail to department head and staff members; organize correspondence for department head's reply in order of priority, with background material attached for reference; prepare correspondence and agenda items, independently or with brief instructions, requiring judgment in the selection of data or interpretation of laws, rules, or policies; edit drafts for composition and grammatical structure; schedule appointments for department head; screen office and telephone callers, refer to appropriate staff members or give out information on departmental programs and policies as needed; arrange conferences and meetings, make reservations, plan dates, clear conflicts, and prepare agendas; attend meetings as a representative of clerical/office management; maintain administrative files, including management confidential information; supervise, organize, direct and participate in the operation of office information and computer equipment, including formatting and production of documents; prepare personnel data forms, status changes and other personnel related matters; study filing systems and clerical procedures, recommend methods for improvements; order and maintain departmental supplies; prepare clerical procedural manuals and accounting reports; assist in preparation of the annual departmental budget and monitor account expenditures; communicate with staff members, and relay messages to and from superior.

Essential job duties may be assigned that are not listed above but are relative to this job classification. (Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law.

Minimum Qualifications

MINIMUM QUALIFICATIONS

Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following

Education: Equivalent to completion of the twelfth (12th) grade.

Experience: Four (4) years of increasingly responsible clerical and secretarial experience involving frequent contact with the public.

Knowledge of: Math sufficient to compile statistical reports; clerical procedures and practices; filing and control systems; correct English usage, spelling and punctuation. Level II: General office practices and procedures to train and evaluate staff in filing and proper format for correspondence and documents; counseling, training, and employee appraisal techniques; function and procedures of a modern office environment; principles and practices of supervision; math sufficient to assist with department budget preparations.

Skill/Ability to: Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers; operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment; handle a variety of office functions, duties and procedures; verbally communicate to clearly express ideas; read and comprehend written material; recall, follow and give written and verbal instructions; maintain accuracy and work pace when performing simple, repetitive tasks; write clearly, using correct spelling, grammar and punctuation; accurately copy information from a written source; work independently, establish priorities, plan and organize workload, complete assignments; code, sort, post, check and verify detailed data; define problems, collect information, establish facts, draw valid conclusions and take appropriate action; use patience, tact and courtesy in dealing with the public, co-workers and other departments; communicate with people of various socioeconomic and educational backgrounds; establish effective working relationships with co-workers and other departments; type accurately from clear copy at a speed of 50 words a minute; Level II: Assign and coordinate clerical work within the department; supervise and train clerical staff.

License or Certificate: Possession of, or ability to obtain, an appropriate, valid California driver's license.

DESIRABLE EMPLOYMENT STANDARDS

Knowledge of : Department terminology sufficient to process clerical work, answer requests for information or refer to an appropriate source; State, Federal and local statutes, ordinances, rules, policies, standards, and codes applying to the processing of departmental documents, personnel rules, regulations, and practices; County policies and practices relating to the budget process; theory, capabilities, limitations, and operations of office automation and related equipment and systems. Level II: Interviewing techniques and applications; County rules ordinances, policies, safety rules, and departmental operations and procedures; budget accounts, expenditures, costs, and purchasing procedures.

Skill/Ability to : Accurately type statistical or numerical material;use discretion in handling and maintaining confidentiality;develop and introduce improved office operating methods to increase efficiency and effectiveness. Level II: Design and implement new procedures and practices; take notes at meetings and transcribe accurately.

Additional Information

Conditions of Employment

Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam.

College Cost Reduction Access Act

This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan servicer or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service



EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Bargaining Unit 21

The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change.

Benefit Amount: An annualbenefit amountis provided and may be applied towards health insurance premiums (medical, dental, vision, life and long-term disability).This benefit is pro-rated and paid on a pay period basis (24 pay periods).

Health Insurance: A choice of PPO and HMOmedical plans which include PPOand HMO dental plans andinclude dentalandvision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, andVision Services Plan (VSP).

Retirement: The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems.

Paid Holiday Leave : 12 set days and 1 personal holiday.

Vacation Accrual :
2 weeks per year (0-3 years of service)
3 weeks per year (3-7 years of service)
4 weeks per year (7-11 years of service)
5 weeks per year (11+ years of service)
Limit of 300 hours.

FLSA exempt employees accrue an additional 5 days of vacation per year.

Sick Leave Accrual : 12 days per year with unlimited accumulation, 48 hours of which may be used toward family sick leave.

Group Term Life Insurance: $10,000; Provided by Standard Insurance Company.

Long Term Disability Insurance : A Long Term Disability plan is provided. This provides financial protection for you by paying a portion of your income while you are disabled.

Employees are covered by State Disability Insurance. The premium is paid by the employee.

Deferred Compensation: A voluntary deferred compensation plan is available.

To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at https://tularecounty.ca.gov/hrd/benefits-wellness/health-plans-active-employees/

The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change.

Closing Date/Time: 9/28/2024 11:59 PM Pacific

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Visalia, California United States View Map