ADMINISTRATIVE OFFICER

DESCRIPTION

THE COMMUNITY

Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country.

CITY GOVERNMENT

Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments.

The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov .

DEPARTMENT

The Health and Human Services Department has more than 500 employees located in ten sites and eight bureaus - Communicable Disease and Emergency Response, Administration and Financial Services, Collective Impact, Community Health, Environmental Health, Housing Authority, Homeless Services, and Physician Services. It operates with a $150 million annual budget, 87% of which comes from Federal, State, County, and private funds. The mission of the Department is to "Improve the quality of life by promoting a safe and healthy community in which to live, work, and play." The Department values quality and excellence, innovation, teamwork, and diversity.

EXAMPLES OF DUTIES

THE POSITION

Reporting to the Administration and Finance Bureau Manager, this position is responsible for providing administrative policy, safety, and personnel services to the Health and Human Services Department and its Bureaus. This position is 100% telework work schedule.

Position duties include:

• Oversees and administers all Human Resources functions to include, but not limited to, recruiting, payroll, training and development, compliance with statutory requirements, employee relations, labor relations, performance evaluations, worker compensation
• Serves as a member of the leadership team to provide input on strategic direction of the Health Department associated with HR operations, practices, and policies. • Manages recruitment functions including job description development, job posting, screening, and hiring for all levels
• Oversees payroll functions such as timekeeping, record maintenance of personnel-related data for all employees (e.g., payroll, personal information, leaves of absence, emergency contacts) and ensures all employment requirements are met.
• Manages leaves of absence and requests for reasonable accommodation, including management of work restrictions and modifications for all employees and workers.
• Maintains labor budget and labor cost analysis in coordination with Financial Management.
• Responsible for drafting and updating the employee handbook. Ensures that company policies are implemented and adhered to. Oversees roll-out of new handbook and new policies as needed.
• Monitors and advises managers and supervisors in the progressive discipline system of the organization. Monitors the implementation of a performance improvement processes with non-performing employees
• Conducts investigations of employee relations issues and resolves according to law, company policy and precedent.
• Develops, coordinates, and implements strategies to ensure a positive and productive Departmental culture;
• Develops, coordinates, and implements employee training programs and departmental training events to support the Department's vision, culture, and employee growth;
• Represents the Department in Civil Service Commission matters;
• Reviews classification specifications and utilization, employee salaries, and human resource policies and procedures using an equity lens on an ongoing basis and coordinates updates as needed;
• Coordinates the Department's safety, disaster preparedness, and return to work programs;
• Works closely with the Human Resources Department, Civil Service Department, Worker's Compensation Division, and Occupational Health;
• Interfaces with the City's Risk Management team and City Attorney as needed;
• Performs other related management duties as required.

REQUIREMENTS TO FILE

EDUCATION

• Bachelor’s degree in human resource management, Public Administration, Business Administration, or a closely related field. (Copy of degree or transcripts denoting degree conferment required)
  
  • Candidates may substitute experience offering specific and substantial preparation for the duties of the position for the required education on a year-for-year basis.
    

EXPERIENCE

• Three (3) years of paid, full time equivalent, progressively challenging human resources and administrative experience .
• One (1) year of the required experience must have been gained in a supervisory capacity.

ADDITIONAL REQUIRMENTS

• Willingness and ability to work evenings, nights, weekends, holidays, on-call, and during emergencies as required; and
• Valid motor vehicle operator license. (Required to obtain a California motor vehicle operator license within 6 months of employment if license is out of state. DMV K4 driver license information report required during onboarding if selected for position).

DESIRABLE QUALIFICATIONS:

• Master's degree in Human Resource Management, Public Administration, Business Administration, or a closely related field. (Copy of degree or transcripts denoting degree conferment required).
• Experience in health and human services programs and services.
• Experience in labor relations.
• Professional Human Resources Certification. (Copy of certification required).
• Three or more years of professional supervisory experience.

SUCCESSFUL CANDIDATE WILL DEMONSTRATE:

Knowledge of:

• Federal and state leave laws.
• Personnel and administrative policies and procedures followed by the City of Long Beach.
• Equal Employment Opportunity laws and regulations, including the Americans with Disabilities Act.
• Employee and leadership training and development.
• Workers' Compensation laws and regulations.
• Workplace safety and emergency preparedness.
• Progressive discipline process. Integrity, transparency, excellence, and partnership.

Abilities:

• Ability to lead, with proven ability to effectively manage and build agreement and commitment.
• Ability to effectively track and communicate, both internally and externally, human resources operations and project status.
• Ability to implement professional development opportunities that promote personal and professional growth for department workforce and facilitate the continual learning of employees at all levels of the organization.
• Ability to inspire teamwork and collaboration by building constructive relationships that result in human resource partnerships across the Department and City.
• Ability to be flexible and manage multiple and changing priorities.
• Ability to build a strong organization that delivers results while exemplifying the use of resources wisely, responsibly, effectively, and efficiently.
• Ability to manage a customer focused service organization and ensure the highest level of service delivery to Department customers.
• Ability to think strategically and engage with Department teams and City Human Resources and Civil Service to achieve positive human resources and business goals for the Department.

SELECTION PROCEDURE

This recruitment will close on Sunday, October 13, 2024 at 11:59 pm. T o be considered, applicants must submit a resume, cover letter, proof of education(if qualifying). Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination before appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please contact (562) 570-7915.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act.,

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified Applicant Appeal Process by visiting the Applicant Appeal Process (longbeach.gov) .

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7915.

In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:

Retirement:California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security.

Health and Dental Insurance:The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected.

Life Insurance:City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000.

Disability Insurance:City-paid short-term and long-term disability insurance.

Management Physical:Annual City-paid physical examination.

Vacation:Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service.

Executive Leave:Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year.

Sick Leave: One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits.

Holidays:Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion.

Transportation Allowance:Monthly allowance is allocated by classifications below;

• Department Head $650.00
• Deputy Director/Manager/Director (Harbor/Utilities) $550.00
• Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00
• Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00

Deferred Compensation Plan:Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation).

• Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members.
• Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members.

Flexible Spending Account (FSA):Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses.

Flexible/Hybrid Work Schedule:Available (subject to City Manager approval).

Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent.

Closing Date/Time: 10/13/2024 11:59 PM Pacific

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