Do you desire to make a meaningful impact in a vibrant and diverse community?
The City of Irvine is conducting an open recruitment for a confident, self-motivated, and detail-oriented Administrative Assistant. The Administrative Assistant will coordinate and perform a variety of highly responsible administrative support tasks for the Community Development Department. Specifically, this role assists in the preparation of memos, correspondence, agendas, and meeting minutes; and provides administrative coordination and maintenance of official City documents and records. This role directly supports various hearing bodies as well as a division manager.
Your Impact:- Directly supports the Planning Commission, Zoning Administrator, and Subdivision Committee hearing bodies as well as the Manager of Planning Services. This support includes preparation of agendas, facilitation of public hearings, taking meeting minutes, and coordination with other commission staff liaisons.
- Acts as liaison between the division manager, clerical staff, City officials, and the public by screening and referring calls and messages.
- Manages and maintains calendars, arranges meetings and conferences, and ensures deadlines are met by maintaining a system to inform and remind staff of assignments.
- Maintains knowledge of overall City and Department/Division organization, responsibilities, and activities; modern office methods such as rules of grammar, spelling, and punctuation; and personnel supervision, training, and performance evaluation principles.
- Trains other staff, as assigned, and may act as a backup to the Executive Assistant to the Department Director.
- For additional information please see the Administrative Assistant II job description.
Minimum Qualifications:- Coursework (Community College) in office practices or related field.
- Four years of increasingly responsible administrative support experience, or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
- May require a valid California driver's license.
Best Fit:- Outstanding customer service skills, a strong administrative background, and excellent organizational skills.
- The ability to work in a fast-paced environment, managing multiple deadlines simultaneously, and maintaining constant contact with team members.
- A professional attitude, characterized by poise and the ability to take direction, provide feedback, and deliver results.
- The ability to work independently and possess meticulous attention to detail.
- A proficiency in prioritizing competing deadlines and resolving issues quickly and effectively.
- The capability to attend evening meetings (e.g., the Planning Commission meets two evenings per month).
Your Team
The Community Development Department focuses on planning and implementing standards that maintain the City's high quality of life. The department consists of three divisions: Planning Services, Transportation Planning, and Building & Safety. With over 4,500 affordable units in the City and many housing-forward policies, Irvine is considered an affordable housing leader among Orange County governments.
The Mission of the Employees of the City of Irvine is to create and maintain a community where people can live, work, and play in an environment that is safe, vibrant, and aesthetically pleasing. We are one team that exists to serve our community in the continual pursuit of a City that offers an exceptional quality of life. The City of Irvine's five values of
Humility,
Innovation,
Empathy,
Passion, and
Integrity reflect the interests and needs of the community, and the level of service they expect and desire. We are
One Irvine through embrace of a team-oriented approach by living our values every day.
The Process The selection process will include an examination and conduct a background investigation prior to appointment. This recruitment may establish an eligibility list to fill future positions in similar and/or lower classifications within the organization.
Equal Opportunity Employer The City of Irvine is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. We encourage you to inform Human Resources at least two business days prior to the first phase of the selection process if you have a disability that may require an accommodation.
Closing Date/Time: 9/20/2024 5:00 PM Pacific
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