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About the DepartmentThe Office of the City Attorney is committed to providing excellent legal services, consistent with the highest professional and ethical standards, to the City with the goal of protecting and advancing its interests in serving the people of San Jose.
Position DutiesThe Office of the City Attorney is seeking an experienced legal professional to manage the Legal Administrative Assistant team. The successful candidate will be a legal professional who has the ability to collaborate with all levels of staff and will have demonstrated the following: excellent communication, team-building and leadership skills; strong technical skills, including knowledge of legal secretarial duties relating to court rules, procedures and litigation practices as well as transactional duties; expert software skills and flexibility to learn new technologies.
The duties anticipated for this position include:
- Supervise and provide training, guidance and oversight to the legal administrative assistants (legal secretaries). Develop, coordinate and supervise implementation of new processes related to legal secretarial duties.
- Manage legal secretarial support and assignments to meet daily operational demands for litigation and transactional services.
- Coordinate, update and collaborate with the Legal Services Administrator and other support managers on various office management, policy and administrative tasks.
- Participate in evaluation of Office software products and develop procedures for use.
- Train staff, supervise implementation, troubleshoot and assist on software issues.
- Update rule changes and/or procedures on instructions and templates as needed with reference to court procedures and/or office procedures.
- Manage employee hiring processes, including recruitments, interviews and background checks.
- Prepare annual performance reviews for legal administrative assistant staff.
- Work with attorneys and staff to identify ways to improve Office efficiencies.
- Prepare and/or review a variety of complex legal documents, memos, correspondence and reports.
- Perform a variety of related tasks as required.
Minimum Qualifications Training and Experience Successful completion of a Baccalaureate Degree from an accredited college or university and six years of related experience; or, any combination of education and experience which has provided the knowledge, skills and abilities necessary to successfully perform the essential duties of the job.
Licenses/Certificates Possession of a valid California Driver's License.
Other QualificationsThe ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:
- Job Expertise: Demonstrates knowledge of and experience with law office practices and procedures, including knowledge of legal secretarial duties relating to court rules, procedures and litigation practices as well as transactional duties, Citywide and departmental procedures/policies and federal and state rules and regulations.
- Communication Skills: Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.
- Computer Skills: Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, and MS Excel.
- Teamwork & Interpersonal Skills: Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
- Leadership: Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction.
- Problem Solving: Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
- Reliability: Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.
- Supervision: Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.
Additional Information: Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.
Please note that applications are currently
not accepted through CalOpps or any other third party job board application system.
This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.
Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email
CityCareers@sanjoseca.gov and we will research the status of your application.
The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's
benefits pagefor detailed information on coverage, cost, and dependent coverage.
For information on the City’s Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services
website. You will be able to view information based on different Sworn/Federated job classification.
In additional to the benefits above, there is an
additional perks siteto explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership.
Closing Date/Time: 10/4/2024 11:59 PM Pacific
