Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County. DescriptionProvides executive direction for Project Control and Administration in support of engineering and construction of major capital, highways, and regional rail projects, and of the vision and mission of Metro to build world class transportation to transform the quality of life in our communities.
Examples of Duties- Directs the Program Management (PM) Division responsible for the development, implementation, and monitoring of budgets, schedules, and project administration to support the delivery of quality capital projects from inception to closeout, on time, and within budget
- Directs activities of Program Management Division providing staffing policy direction, establishing goals, facilitating priorities, resolving financial and contractual issues, communicating unit objectives, and eliminating impediments to peak performance
- Develops and manages the Division Fiscal Year Budget and Capital Improvement Program to support the development and implementation of construction projects and ensure compliance with agency-wide fiscal responsibility requirements
- Manages department expenditures within fiscal and budgetary constraints
- Assists and advises executive management on studies, investigations, and analyses related to PM's capital program project administration
- Monitors, analyzes, and administers Program Management's operating, capital, and Measures R & M expenditures to identify budget variances and cash flow projections
- Establishes and monitors short- and long-range goals, budgets, schedules, and strategies
- Analyzes and develops appropriate Program Management Department staffing levels
- Manages all human resources activities for the division
- Negotiates and manages consultant contracts; monitors and evaluates work of consultants, contract personnel, and vendors
- Directs the integration of engineering and construction staff and consultant activities
- Participates in the development of new projects, programs, and plans in coordination with other Metro departments and outside agencies
- Coordinates with outside agencies and policy makers to provide information and secure support for Metro projects and create effective partnerships
- Briefs executive staff and the Board of Directors as necessary
- Represents Metro at meetings, conferences, and public events
- Chairs and participates in various committees and task forces
- Directs the conducting of studies, investigations, and analyses at the direction of executive staff and Board of Directors, including reports of findings and recommendations
- Facilitates and administers professional development training for PM staff
- Directs, supervises, trains, mentors, and motivates assigned staff
- Communicates Metro's safety vision and goals; oversees the implementation of agency and departmental safety rules, policies, and procedures; and maintains accountability for safety performance of all assigned employees
- Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
May be required to perform other related job duties
*This classification is At-Will and the Incumbent serves at the pleasure of the Hiring Authority.*Minimum QualificationsA combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education- Bachelor's Degree in Business Administration, Finance, Accounting, Public Administration, Engineering, or a related field; Master's Degree in a related field preferred
Experience- Eight years of relevant senior management-level experience administering project control, budget and finance, audit, or administration activities for major capital projects; experience working on rail transit engineering projects preferred
Certifications/Licenses/Special Requirements- A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Preferred QualificationsPreferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are
not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
- Experience directing, supervising, training, and producing training material for multi-discipline project control teams consisting of cost, schedule, risk, estimating, and configuration management teams
- Experience managing federally funded heavy civil construction projects and possessing knowledge of project control regulations governing public institutions
- Experience producing project control deliverables defined by Federal Transit Administration oversight procedure
- Experience designing and deploying data dashboards with data visualization tools such as PowerBI for project controls staff and providing training
- Association for the Advancement of Cost Engineering (AACE) International certification
Essential KnowledgeKnowledge of(defined as a learned body of information that is required for and applied in the performance of job tasks)
- Project management concepts, standards, and guidelines
- Theories, principles, and practices of public administrative methods, capital and operating budgets, scheduling, finance, configuration management, and information systems for major public works projects
- Applicable federal, state, and local regulatory requirements and standards
- Theories, principles, and practices of governmental accounting, auditing, business finance, and financial recordkeeping
- Federal and state regulations governing financial institutions
- Financial analysis, research procedures, and reconciliation of project accounts
- Theories, principles, and practices of human resources management
- Modern management theory
Skill in(defined as the proficient manual, verbal, or mental utilization of data, people, or things)
- Directing the overall activities of major organizational functions
- Supervising and performing statistical and financial analyses
- Supervising and performing inputs and outputs for administering project budgets
- Determining strategies to achieve goals
- Establishing and implementing policies and procedures
- Preparing complex comprehensive reports and correspondence
- Analyzing situations, identifying problems, developing and recommending solutions, and evaluating outcomes
- Exercising sound judgment and creativity in making decisions in stressful situations
- Communicating effectively orally and in writing
- Interacting professionally with various levels of Metro employees, Board of Directors, and outside representatives
- Directing, supervising, training, mentoring, and motivating assigned staff
- Operating personal computers and general office equipment
Ability to(defined as a present competence to perform an observable behavior or produce an observable result)
- Identify project deliverables and prioritize project requirements
- Meet tight constraints and deadlines
- Think and act independently
- Represent Metro before the public
- Plan financial and staffing needs
- Compile, analyze, and interpret complex data
- Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
- Handle highly confidential information
- Travel to offsite locations
- Read, write, speak, and understand English
Special ConditionsThe physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions- Typical office situation
- Close exposure to computer monitors and video screen
Physical Effort Required- Sitting at a desk or table
- Operate a telephone or other telecommunications device and communicate through the medium
- Type and use a keyboard and mouse to perform necessary computer-based functions
- Communicating through speech in the English language required
Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program . Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.
Selection Procedure Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.
Application Procedure To apply, visit Metro's website at www.metro.net and complete an online Employment Application.
Computers are available to complete online Employment Applications at the following Metro location:
METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012
Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date.
*Open to the public and all Metro employees
This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
Closing Date/Time: 9/23/2024 5:00 PM Pacific
