DefinitionThe City of MilpitasIncorporated in 1954, the City of Milpitas is a bustling general-law city supervised by a council-manager form of government. Milpitas is a full-service city that includes Police, Fire, and a water utility and sewer utility. The Council makes planning and policy decisions for residents, and oversees the City’s $253.2 million budget. Issues currently challenging the City include development, quality of life, and traffic.
The Finance Department provides fiscal strategies and operations of the City in accordance with City Council policies and relevant regulations with a small but powerful staff of 30 FTEs. The Department strategizes, manages, and directs programs and activities including fiscal policies, budgets, audited financial statements, compliance, transparency reporting, asset and debt management, procurement, risk management, utility fiscal services, business licenses and excellent customer service.
The ideal candidate for Budget Manager is a highly skilled financial professional with extensive knowledge in governmental accounting, budgeting, and fiscal management. This individual possesses strong analytical abilities to perform complex budget analysis and forecasts, utilizing econometric models and statistical methods. They will exhibit exceptional leadership and communication skills, both written and verbal, to effectively convey intricate financial information to diverse stakeholders including City officials, department heads, and the public.
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Budget Manager Examples of DutiesDuties may include, but are not limited to, the following:
- Plan, organize, direct, and coordinate the City budget processes, including non-departmental budgets.
- Forecast revenues and expenditures for various funds by employing statistical methods, economic data and trend analysis.
- Prepare financial materials for City Manager, Council Budget Review Sessions, public hearings, and meetings, contributing to financial planning strategies.
- Develop and recommend budget policies, and assisting in their implementation
- Coordinate and integrate budget amendments/transfers into the budget system, along with performing revenue and expenditure analysis and generating quarterly status reports.
- Create procedures for monitoring revenues, expenditures, encumbrances, and capital projects, ensuring compliance with local, state, and federal regulations.
- Review and approve budget change requests, travel, training, and contract services within designated authority limits.
- Conduct in-depth budgetary research, studies, and prepare reports on financial matters.
- Collaborate with external and internal auditors to analyze financial records and operational systems.
- Assist department heads in identifying and resolving budgetary issues, providing guidance on budget development and amendments.
- Offer cost accounting support for establishing fees and maintaining City-wide fee resolutions
- Supervise staff involved in budget preparation, evaluation, and reviews, as well as activities related to investment, debt management, and risk management.
- Perform other task(s) as assigned.
Essential duties require the following physical abilities and work environment:
- Ability to work in a standard office environment, attend night (evening) meetings, and travel to various locations within and outside the City of Milpitas.
Typical Qualifications EDUCATION AND EXPERIENCE: Experience: - Five years of increasingly responsible administrative experience in municipal finance. Supervisory experience is desired.
Education: - Bachelor's degree from an accredited college or university in Business or Public Administration with specialization in Finance, Accounting, or a closely related field.
- Master's degree and CPA license is highly desirable.
License or Certificate: - Possession and maintenance of a valid California Driver's License may be required.
REQUIRED DOCUMENTS: Education documents are required for this position. All candidates must submit a copy of their college diploma (verifying the degree, date earned and area of specialization) or official / unofficial transcripts verifying institution, student, date, degree and area of specialization conferred) by the final closing date for this posting.
Supplemental Information **Panel Interviews for this position are tentatively scheduled for the week of October 7 or October 14, 2024** SELECTION PROCESS: The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Supplemental Questionnaire. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.
Please note: The examination process (including dates) may be changed as deemed necessary by the Human Resources Department. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process.
HYBRID WORK OPTION: Based on departmental needs, incumbents in this position may be authorized to work remotely 1-2 days per week.
SUPERVISION RECEIVED AND EXERCISED: - Reports to and receives direction from the Director of Finance.
- Exercises direct and indirect supervision over assigned professional, technical, and clerical staff.
CONFLICT OF INTEREST: Incumbents in this position are required to file a Conflict of Interest Statement upon assuming office, annually, and upon leaving office, in accordance with Resolution No. 8833.
In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department.
The City of Milpitas is an Equal Opportunity Employer.
RETIREMENTMembership in CalPERS (2% at 60 or 2% at 62 with three year average salary). City of Milpitas employees do not participate in Social Security,but do contribute to Medicare.
MEDICAL INSURANCEChoice of CalPERS Medical Plans. City pays coverage up to the Kaiser rate (currently $2,228.36/mo. for family). Employees who waive health coverage are eligible to receive $125 per month in lieu of medical plan coverage with proof of other coverage.
RETIREE MEDICALEmployees are eligible upon CalPERS retirement from the City to receive up to 100% retiree medical coverage (currently based on the Kaiser health rate), based on years of service.
DENTAL & VISIONCity provides full family coverage for Delta Dental and MES Vision at no cost to the employee.
LIFE INSURANCECity provides $50,000 term policy. Supplemental employee-paid life insurance is available up to $500,000, based on carrier acceptance.
DISABILITY INSURANCECity provides a Short-Term Disability plan similar to State Disability Insurance (SDI) coverage. Employees do not participate in SDI. Long-Term Disability coverage of 60% of base salary up to $1,500 per month is available after a 60-day waiting period. Additional buy-up options for LTD are available up to $6,000 per month.
DEFERRED COMPENSATIONCity contributes $75 per month on the employee's behalf.
VACATIONHourly employees earn 11-31 days of vacation and Exempt employees earn 16-36 days of vacation based on years of service.
HOLIDAYSEmployees receive 12 paid holidays and one (1) floating holiday per year.
SICK LEAVEEmployees earn 12 days annually.
TUITION REIMBURSEMENTEmployees are eligible to receive up to $2,000 per fiscal year in tuition reimbursement.
FITNESS PROGRAMEmployeesare offered free access to City-sponsored sports and fitness programs.
The City also offers a flexible spending benefits plan, employee assistance program, and other voluntary insurance. Contact Human Resources (HR) at 408-586-3090 or https://www.milpitas.gov/245/Benefits for more information on employee benefits.
Closing Date/Time: 9/22/2024 11:59 PM Pacific
