Park & Recreation Aide 5 (Office Manager)

Minimum Qualifications

• There are no Civil Service minimum qualifications. Qualifications for each seasonal position are based on operating needs and vary based on the assigned work location and title.

Duties Description

Under the direction of the Park Manager 3, the Park & Recreation Aide’s duties include but are not limited to:
• Keeping inventory of office supplies and light office cleaning.
• Keeping track of all leave requests, and complete, file, and submit paperwork.
• Issuing routine permits such as road permits, off season permits, and special event permits, ensuring that all camp use agreements are processed and up to date.
• Assisting in development of written material, making sure all required operating documents are received from organizations.
• Verifying receipts in the Statewide Financial System (SFS).
• Entering data and producing reports for the region using the agency’s programs, and submitting routine reports for supervisor review.
• Assisting in obtaining prices from vendors, and adhering to agency purchasing guidelines also ensuring that payments are received and processed.
• Contacting organizations to resolve late payments and alerting the Director of Group Camps to any problems.
• Corresponding with camp organizations, park staff, vendors, and service providers by telephone, email, fax, radio and mail as needed.
• Monitoring budget and recording expenses for review by the Director of Group Camps and notifying of any unusual expenses or deviation from plan.

Additional Comments

OPERATING NEEDS:
• Experience in Microsoft Word and Excel.
• Must possess and maintain a valid driver’s license that allows the candidate to legally operate a vehicle in New York State as a term and condition of employment.

BENEFITS:
This position has the option to join the NYS Employee’s Retirement System and is eligible for health insurance, dental, and vision coverage. There is an opportunity for paid time off in the form of vacation, sick, personal, and holiday leave after the time and service requirements have been met.

Some positions may require additional credentials or a background check to verify your identity.

Closing Date/Time: 09/20/24

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Tuxedo, New York United States View Map