DESCRIPTIONThe Long Beach City Attorney's Office seeks to employ a Legal Records Assistant to perform clerical support work for its Litigation and Workers’ Compensation Division.
SPECIAL NOTE:This is an "at-will" position. The appointed candidate will serve at the discretion of the City Attorney, and can be terminated at any time. In such an event, the candidate has no right to any appeal or grievance procedure under any rule or regulation of the City of Long Beach.
EXAMPLES OF DUTIES- Opens and organizes new files;
- Scans, copies, and saves to the system large volumes of documents;
- Assists with preparing discovery/pleading shells;
- Sends requests for medical records to copy service;
- Monitors and Tracks Workers’ Compensation Subpoenas;
- Indexes and Sorts Medical Records;
- Collates documents for court filings;
- Prepares labels and envelopes for mailing;
- Creates litigation binders for trials or hearings;
- Files all papers into the physical files, maintains/organizes file cabinets by sorting, filing, and moving files from drawers;
- Closes out physical files, updates file location in database and prepares the closed files for boxing and transfer to archives;
- Provides office back-up and team support;
- Assists with special projects as necessary or requested.
REQUIREMENTS TO FILE- Possess a minimum of a High School Diploma or GED; and
- One year of paid clerical experience (preferably in a law office).
SUCCESSFUL CANDIDATES WILL DEMONSTRATE:- A strong knowledge of office procedures and equipment, computer skills, and a working knowledge of Microsoft Office products (Outlook, Word, and Excel);
- Good organizational skills, detail oriented, and able to work with speed and accuracy;
- Ability to communicate clearly and concisely orally and in writing;
- Ability to use correct English grammar, punctuation, and spelling;
- Ability to alphabetize or numerically/chronologically sort materials;
- Sound judgment and decision making in accordance with office policies and procedures;
- Ability to effectively prioritize multiple tasks and ensure timely completion;
- Ability to work independently with only occasional instruction or assistance;
- Ability to establish and maintain harmonious and effective working relationships;
- Ability to interact professionally and tactfully at all times;
- Good attendance, professional appearance and demeanor.
SELECTION PROCEDUREThis recruitment will close at
11:59 PM PST on Friday, September 13, 2024. To be considered for this opportunity, interested candidates must complete an online application with responses to the supplemental questions and attach their cover letter and resume.
Incomplete application packets and application packets that clearly do not meet the minimum requirements will not be considered. Candidates determined to be best suited for the position will be invited to participate in the selection process.
The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act .
This information is available in an alternative format by request at (562) 570-2200. If special accommodation is desired, please contact the Office of the City Attorney two (2) business days prior to the interview(s) at (562) 570-2200.
An Equal Opportunity Employer.
If you have questions about this recruitment, please email cityattorney@longbeach.gov. For technical support with governmentjobs.com application, contact (855) 524-5627.
Employee BenefitsThe City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:
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Medical and Dental Insurance•
Life Insurance•
Retirement Plan (P.E.R.S.)•
Paid Vacation, Personal Holidays and Sick Leave•
Deferred Compensation•
Credit Union Membership•
Free Bus Transportation (Long Beach Transit)•
Flexible Spending Accounts•
Free Employee Parking•
Paid Parental Leave* *Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).
Closing Date/Time: 9/13/2024 11:59 PM Pacific
