Description:Are you an
experienced manager of facilities journey-level tradespeople looking for new challenges?
Are you excited by servicing a wide variety of facilities where
no two days are the same?
Are you looking for the stability of a position within the public sector that has
generous benefits including a defined-benefit retirement plan?
The City of Palo Alto is looking for a
Manager of Maintenance Operations in the Facilities Management section to manage and direct the upkeep and enhancements of the City's facilities. Everything from the airport to the zoo needs to be maintained and kept operational for Palo Alto's citizens, and this is the position to ensure that happens. Palo Alto's Facilities Maintenance team is responsible for 130 buildings including over 2 million square feet of very diverse facilities.
Work hours: 6:30 am - 4 pm on a 9/80 schedule with
every other Friday offIdeal Candidate:
An experienced manager who possesses:- A thorough understanding of the operational and maintenance needs of building systems (mechanical, electrical, plumbing, fire alarm, fire sprinkler, elevators)
- A thorough understanding of building components (roofs, walls, windows, doors, wall finishes, floor finishes, locks, furniture systems)
- A thorough understanding of Building Management Systems (BMS) and lighting control systems
- Experience and knowledge with blueprint reading and building codes
- Experience with security access control systems
- Experience in maintenance contract management
- Familiarity with work order systems (Maintenance Connection a big plus)
- Top-notch customer service skills
- Public Sector experience or good understanding of municipal purchasing and budget processes
A complete classification description and description of benefits can be found here
This position reports to the Manager of Facilities
Supervises: 13 journey-level tradespeople and additional contractors
Routine duties include:
- Monitoring and delegating work assignments
- Communicating with contractors and ensuring accurate work completion
- Serving as point-of-contact for complex and public-facing tasks
- Providing excellent customer service to client departments
- Developing plans, specifications, cost estimates, purchasing documents, and contracts for buildings and equipment, maintenance, rehabilitation and capital improvement projects
- Ensuring compliance with CalOSHA regulations
This position is fully in-person with no allowances for remote work.This classification is at the first general management level. Incumbents are charged with managing the daily operations related to maintenance of all city facilities. Duties include developing budgets and monitoring expenditures, supervising trades staff and contractors, and resolving complex customer service issues. This position is responsible for implementation and compliance with safety and environmental regulations as well as city policies and procedures. Incumbents exercise a high level of technical expertise and prepare written and oral reports for management, boards and commissions, and City Council.
Essential Duties:Essential and other important responsibilities and duties may include, but are not limited to, the following:
- Supervises staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; and making hiring, termination and disciplinary recommendations.
- Manages maintenance operations section activities which includes: analyzing and reviewing work processes; scheduling maintenance; interpreting raw data; monitoring activities for compliance with applicable laws, ordinances, codes, rules, regulations, policies, procedures, and standards; ordering supplies and inventory; and/or, performing other related duties.
- Develops processes and procedures for management reporting.
- Prepares purchasing documents for RFQs, IFBs, and RFPs.
- Reviews construction drawings and specifications for building maintenance requirements and City standards.
- Develops and facilitates employee safety training and monitors safety compliance in the performance of work activities.
- Ensures compliance with asbestos and lead regulations.
- Conducts building and facility inspections to identify potential hazards and documents irregularities requiring action.
- Prepares, reviews, interprets, and analyzes a variety of information, data, and reports; and makes recommendations and presentations based on findings.
- Coordinates initiatives for the enhancement and improvement of service, program, and/or project delivery.
- Assists in developing and administering the division budget; and approves expenditures within established guidelines.
- Investigates complaints received from internal divisions, the City Council, residents, business owners, and/or other interested parties.
- Assists in developing and maintaining short and long-term strategic planning processes in assigned area of responsibility.
- Updates and maintains operating, procedural, and/or maintenance manuals and related files.
- Participates in/on a variety of meetings, committees, and/or other applicable groups in order to receive and convey information.
- Responds to and resolves building user complaints regarding lighting, cleanliness, temperature, noise, air quality and related issues.
- Prepares and maintains a variety of records and reports pertinent to Facilities operations.
- Performs other duties of a similar nature or level.
Minimum Qualifications:Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through:Bachelor's degree in a related field OR 3-5 years journey-level work in the trades AND at least two years of prior supervisory experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Licensing Requirements:Based upon area of assignment, some positions may require:
- Valid California Driver's License.
Supplemental Information:The City of Palo Alto is an Equal Opportunity Employer (EEO). In compliance with the American with Disabilities Act (ADA), the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both perspective and current employees to discuss potential accommodations with the employer.
The City of Palo Alto offers its employees a generous benefit package, featuring family medical coverage, retirement, life insurance, plus 12 paid holidays per year. - Participation in a Governmental 457 Deferred Compensation Plan
- Fully paid employee and dependent Dental Plan
- Fully paid employee and dependent Vision Plan
- Fully paid Life and AD&D insurance equal to annual salary
- CalPERs sponsored medical plan with City flat rate contribution
- Fully paid Life Insurance equal to one-times annual salary
- Voluntary Supplemental Life Insurance
- Long Term Disability plan
- 12 annual paid holidays
- Two to five weeks vacation annually depending on years of service per MOA
- 96 hours annual sick leave
- Direct Deposit
- Flexible Spending Account for Healthcare and Childcare expenses
- Paid Parental Leave- Six weeks of Parental Leave at 100% of salary, for the first twelve-month period, immediately following the birth, adoption or placement of a child with the employee.
Some Management classifications may qualify for
- 80 hours of Management Leave
- Professional development reimbursement
Public Employees' Retirement System (PERS)
- 2% at60 formula for Classic Misc Employees, one-year calculation for final compensation
- 2% at 62 formula for New Misc CalPers Members, three yearcalculationfor final compensation
- 3% at 50 formula for Classic Safety Employees, one-yearcalculationforfinal compensation
- 3% at 55 formula for New Safety CalPersMembers, threeyearcalculationfor final compensation
- Retiree Medical benefits for employee and dependents according to Retiree Medical Group
Please note: The City does not participate in CA State Disability Insurance (SDI) or Social Security.Since they City does not participate in SDI, City employees are not eligible to claim against the State's Pregnancy Disability Leave or Paid Family Leave programs.
Closing Date/Time: 9/22/2024 11:59 PM Pacific
