Office Assistant (Part-time)

Description

THE CITY OF TUSTIN:

Tustin is a vibrant and charming city nestled in the heart of Orange County. It remains true to its quaint heritage while warmly welcoming neighbors and planning for purposeful growth in the future. Called home by a passionate and diverse community, Tustin is a place for all generations and every walk of life. Behind this beloved community, there is a team of practiced public servants who steward the City’s future while maintaining its unique charm and rich history. By balancing the needs of today with optimism for tomorrow, the City of Tustin works to realize its vision of a safe, high-quality and thriving community.

THE TUSTIN PARKS AND RECREATION DEPARTMENT:

The Tustin Parks and Recreation Department takes pride in creating community through people, parks and programs. The Tustin Parks and Recreation Department is an award-winning department and was a recipient of the California Park & Recreation Society’s District 10 Hall of Fame Award, the highest honor to be awarded in recognition of an outstanding District 10 facility, park or program that has made a substantial and meaningful impact on the community and the members it serves. Join our team and help the Tustin Parks and Recreation Department continue to serve the community in ways that truly make a difference!

THE POSITION:

The City of Tustin's Parks and Recreation Department is looking to hire reliable, self-motivated individuals who value integrity, customer service, and community engagement for the part-time position of Office Assistant. An employee in this classification works under established guidelines and procedures to perform routine clerical duties in support of the department.

Given that this is a part-time, at-will, non-benefitted position, hours will be limited to less than 1,000 hours per fiscal year. Hours worked may vary significantly from week to week.

THE RECRUITMENT PROCESS:

Application materials will be carefully reviewed to identify candidates who meet the minimum qualifications for this position. Those who meet the minimum qualifications for the position will be invited to complete an online assessment of basic work skills. Those determined to be most qualified for the position may be invited to participate in a one-way recorded video interview and following, panel interviews will be conducted. All candidates who pass the panel interview will earn placement on the eligible list, which may be used for current and future vacancies in the job classification.

TO BE CONSIDERED, A TYPING CERTIFICATION (30 NWPM) WILL BE REQUIRED . FOR TYPING CERTIFICATION REQUIREMENTS, CLICK HERE .

Examples of Duties

As a part-time Office Assistant, incumbents will perform a wide variety of duties. Examples of these duties may include, but are not limited to, the following:

• Greets and receives visitors and answers incoming calls; answers routine questions and provides basic departmental information; distributes forms, permits, and informational materials; routes or directs individuals to supervisors, staff members, or external agencies as appropriate

• Types, formats, proofreads, and prints letters, publications, forms, flyers, spreadsheets, and reports from notes, drafts, and oral instructions; prepares routine correspondence

• Enters, updates, and retrieves data in paper and electronic files; files, scans, and archives documents

• Opens, sorts, and distributes incoming mail; copies, sorts, and distributes documents; sends and receives faxes and e-mail; routes documents for required signatures

• Schedules conference rooms and facilities for meetings and events; registers participants in classes and sports programs; collects and processes fees; issues receipts, permits, and contracts

• Provides backup support for other administrative support staff

Minimum Qualifications

A combination of education, experience, and training that has provided the necessary knowledge, skills, and abilities is required for entry into the classification. A typical combination includes:

Education and/or Experience:

Graduation from high school and one (1) year of general clerical experience.

Knowledge of:
• Proper English usage, spelling, grammar and punctuation

• Principles and procedures of record keeping and reporting

• Standard business software, including word processing, spreadsheet, and database programs

Skill to:

• Operate various types of standard office equipment including a personal computer and related software

• Operate a motor vehicle in a safe manner

Ability to:

• Exercise sound judgment within established guidelines

• Establish and maintain courteous, cooperative, and effective working relationships with staff, management, the general public, and others encountered in the course of work

• Maintain professionalism, courtesy, and composure at all times, including stressful situations and handle disputes and complaints in a calm, courteous, and tactful manner

• Prepare and maintain accurate and precise written documents such as reports, records, forms, and correspondence

• Understand and follow oral and written instructions

• Communicate clearly and effectively, both orally and in writing

• Perform basic arithmetic computations with speed and accuracy

• Type accurately at a speed of at least 30 net words per minute

Licenses and/or Certificates:

Possession of a valid California Class C driver's license and an acceptable driving record.
Special Requirements:

Applicants must provide a typing certification indicating a net typing speed of 30 words per minute . For typing certification requirements, please click here .

Working Conditions & Physical Demands

Information on the physical demands, mental demands, and work environment for the position can be found by following the link here .

The City of Tustin is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities.

Employment for this group is at-will and based on continued programmatic needs. No guarantees are made related to hours or longevity. Hours are limited to less than 1,000 hours per fiscal year.

Employees do not receive health, retirement, or any other benefits unless otherwise required by law .

DEFERRED COMPENSATION
In lieu of Social Security, e mployees are required to contribute 5.5% of salary on a pre-tax basis every pay period to an OBRA 457 deferred compensation plan. The City contributes an additional 2%, for a total combined contribution of 7.5%.

Closing Date/Time: 9/19/2024 5:00 PM Pacific

Tustin, California United States View Map