College Assistant Analyst

College Assistant Analyst (AA/S I)

College of Natural Resources & Sciences
Job # 541272
Close Date: Thursday, September 19, 2024

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have over 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

(Job #541272) Administrative Analyst/Specialist I, College Assistant, Salary Range: $3,694 - $7,131; Hiring Range: $3,878 - $4,600. Salaries typically start at the beginning of the range and are commiserate with experience. This is a full-time, benefited, non-exempt, 12-month pay plan, permanent position with a one-year probationary period in the College of Natural Resources & Sciences. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits .

Position Summary:

Under the lead work direction of the Dean of the College of Natural Resources and Sciences, the incumbent is responsible for the entire specialized clerical/administrative support and coordination to the department and associated areas, including the associated undergraduate programs, facilities, or units. Particular emphasis is in the areas of office coordination and liaison duties, department and program support, personnel administration, and fiscal management. Work is completed independently and involves coordination with staff and student employees.

Key Responsibilities:

Fiscal Support

• Under guidance of the College Resources Analyst, research, analyze, organize, and coordinate financial matters for the college.
• Responsible for maintaining fiscal records, expending funds, and overseeing the department and/or program budgets in consultation with the College Resources Analyst
• Provide budget and finance support, including data analysis, to staff and faculty.
• Completes budget and finance activities with campus partners related to payroll, human resources, academic personnel services, accounts payable, accounting, facilities, contracts and procurement, sponsored programs, and others.
• Procure materials and equipment and initiate contracts to support college initiatives.
• Coordinate travel and professional development allocations and approvals in consultation with College Resources Analyst
• Provide support to College Resources Analyst as necessary for day to day and quarterly reporting.
• Collaborate with Information Technology Services for annual college-wide computer refresh purchasing.
• Performs other similar budget or fiscal activities as needed or assigned.

Office and Program Support

• Coordinates the effective operation and administrative function of the College office in alignment with best practices and rules and regulations
• Works with Dean and Associate Deans to determine methods, policies, and procedures necessary to achieve College’s goals and vision. Communicates those procedures to appropriate College staff as necessary.
• Support reception and reception activity
• Sets work priorities, practices, and schedules to ensure that administrative and instructional deadlines are met and conform to college and university policies and procedures
• Assists students, faculty, staff, and the public in navigating university and college processes ranging from basic to complex.
• Create, maintain, and purge all current and historical departmental files and records according to retention schedule
• Maintain and distribute information to community members, students, faculty, and staff outside the department, through mail and email, press releases, bulletin boards, web content, and social media accounts.
• Maintain a master calendar of college events and deadlines and communicate upcoming dates with college and departmental personnel.
• Coordinate special departmental events such as commencement.
• Coordinate key, phone, work, and other relevant requests for college-controlled offices, workspaces, classrooms, and facilities
• Research and prepare information from both campus and community sources as needed for analyses, reports, presentations, purchases of equipment and supplies, etc.
• Administer Class Climate surveys as part of faculty evaluation procedures.
• Create course schedule and temporary faculty contracts for College course offerings.
• Maintain and revise College Handbook as needed, at least annually, in collaboration with college administration and other staff.
• Collaborate with Advancement staff and college administrators to establish and maintain relationships with donors.
• Assisting with College department administrative support needs as directed by Dean.
• Other similar office or program support as needed or assigned.

Marine Facilities Support

• Coordinate student hiring, payroll, and financial management for the Marine Facilities department and Marine Vessel
• Performs other similar administrative functions as needed or assigned by Marine Lab Director and College Dean.

Other Duties as Assigned

Knowledge, Skills, and Abilities Associated with this Position Include:

As listed in Classification Standards:

• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
• Ability to organize and plan work and projects including handling multiple priorities.
• Ability to make independent decisions and exercise sound judgment.
• Ability to compile, write, and present reports related to program or administrative specialty.

As related to the major responsibilities for this position:

• Working knowledge of general practices of public administration principles and finance. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures.
• Working knowledge of finance principals, policies, and procedures.
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.

Minimum Qualifications:

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Qualifications:

• Experience in an instructional support capacity with a wide range of responsibilities
• Experience following finance principals, policies, and procedures
• Experience in working with Cal Poly Humboldt software systems such as PeopleSoft, Oracle Business Intelligence (OBI), Google/Office Business Suite, Adobe Acrobat, and Drupal.
• Equivalent to three years of progressively responsible administrative support experience which has provided the applicant with the knowledge and abilities listed above.
• Experience working in a university department or at Cal Poly Humboldt.

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three professional references

Application Deadline: The deadline to submit application materials is 11:55 p.m. on Thursday, September 19, 2024.

Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu .

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu.

Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code: 1038
Publication Date: 8/29/2024

Advertised: Aug 29 2024 Pacific Daylight Time
Applications close: Sep 19 2024 Pacific Daylight Time

Closing Date/Time:

Arcata, California 95521 United States View Map