Minimum Qualifications
- Graduation with a Bachelor’s degree from an accredited college or university, plus four (4) years of experience in a related field.
- Four (4) years of applicable work experience may be substituted in place of the minimum education requirement.
- Graduation with a graduate degree from an accredited college or university in a related field may substitute for up to two (2) years of the required experience.
Licenses and Certifications Required:None.
Notes to Applicants
Position Overview:Under general supervision, and within their delegated procurement authority, this position will perform a variety of procurement services to their assigned department customers including formal and informal source selection services; contract monitoring and contract administration services; category management services; as well as a range of advisement and technical support services in these same areas.
Who We Are:Our department provides a variety of financial services and programs. The Financial Services Department ( FSD ) serves residents, vendors, and City departments. Our mission is to serve as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city.
Our staff supports a wide variety of financial processes, including preparing the annual budget and annual fiscal report, procurement processes, franchise agreements, real estate transactions, and overseeing the City’s investment portfolio and debt management. As an internal support function within the larger City organization, FSD is proud to serve and act as a leader in financial management to its partner departments.
Click here to read more about us online! Why Join Us? Meaningful Work Contribute to projects that improve the lives of the people in our community.
Innovation and Collaboration Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress in a variety of financial programs.
Professional Growth and Development Achieve your professional goals. FSD offers opportunities to advance in multiple career paths, as well as a wide variety of learning opportunities.
Work-Life Balance Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences.
Hybrid Work Environment: The City of Austin Flexible Work Arrangement Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. Staff may be eligible to telework up to 50% within a two (2) week period. Work schedules are implemented to meet department requirements and are subject to change based on business needs.
Health and Wellness The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally well. For employees that are covered, this includes low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more.
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City of Austin’s Employee Benefits Guide .
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Application Details: - A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications.
- Please be thorough in completing the employment application and list all experience that is relevant to this position.
- For each position, please describe your specific experience as it relates to the minimum and preferred qualifications.
- Employment history dates must include month and year.
Additional Details: - The Financial Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested.
- This position may require a skills assessment.
- If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required.
- This position will require a pre-employment Criminal Background Investigation ( CBI ).
- If you are selected as the top candidate for a position, we may contact your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 previous supervisors in the application with correct contact information.
- If you are identified as a top military candidate or a veteran, you must provide a copy of your DD-214.
Travel:If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
90 Day Provision for Additional Vacancy:When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool.
Pay Range
$31.81 - $39.76
Hours
Monday - Friday; 8:00 a.m. to 5:00 p.m.
Telework opportunities may be available after an initial training period. Work schedules are implemented to meet the requirements of the department and are subject to change based on business needs.
Staff eligible to telework must be in the office for at least 50% of their schedule within a two-week period.
Job Close Date 09/18/2024 Type of Posting External Department Financial Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4815 Mueller Blvd, Austin, TX 78723 Preferred Qualifications
- Professional procurement experience in a high volume, fast-paced environment
- Experience establishing customer contract requirements for goods and services
- Experience negotiating contracts
- Ability to travel to more than one work location
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.Performs source selection and contract formation services including informal solicitations including Requests for Quotations ( RFQ ), issues purchase orders and single transaction contracts under the State’s formal threshold, participates under and as authorized leading cooperative contracts. Performs all formal solicitations above the formal threshold including Invitations for Bids ( IFB ), Requests for Proposals ( RFP ), and Requests for Qualifications ( RFQS ); solicitations for Citywide, revenue-generating, and concessions contracts; and solicitations for construction and construction-related professional services. Performs contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts. Performs advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; all formal source selection processes; construction and construction-related professional services; master agreements; order monitoring; participating under and leading cooperative contracts; contract management; contract administration; and category management. Performs category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service, and contractual expertise within assigned categories; develops and maintains market intelligence within assigned categories; develops and executes strategic category plans; and develops and presents reports on the performance of category plans. Performs, as necessary, occasional buying services including purchases using a procurement card, issuing delivery orders for non-competitive releases under existing master agreements, issuing purchase orders for non-competitive buys under the State’s informal threshold.
Responsibilities- Supervision and/or Leadership Exercised:
May act in a lead role on assigned projects and/or programs as assigned.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. - Knowledge of public purchasing practices and techniques.
- Knowledge of applicable procurement statutes, ordinances, and codes.
- Knowledge of accounting and budgeting process as it relates to purchasing transactions.
- Knowledge of contract law, terms, and conditions.
- Knowledge of contract category management.
- Skill in buying procedures, purchase orders, delivery orders, and the use of purchasing cards.
- Skill in informal and all formal source selection processes including price competition.
- Skill in contract negotiation and formation, contract management, and contract administration processes.
- Skill in computes applications including spreadsheets, databases, and word processing software.
- Skill in establishing and maintaining good working relationships with other City employees and the public.
- Skill in effective oral and written communication.
- Skill in exercising good judgment, tact, and diplomacy.
- Skill in using automated purchasing systems.
- Ability to develop and lead cross-functional teams.
- Ability to resolve all contract disputes.
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
Supplemental QuestionsRequired fields are indicated with an asterisk (*).
* The minimum qualifications of the Procurement Specialist III position requires: Graduation from an accredited four-year college or university with a degree in Business or Public Administration, or related field and four (4) years of work experience in a related field. Four (4) years of applicable work experience may be substituted in place of minimum education requirement. A graduate degree in a related field may substitute up to two (2) years of the required work experience. Do you meet the minimum qualifications of this position?
* Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable).
(Open Ended Question)
* Please describe your professional procurement experience.
(Open Ended Question)
* Describe your experience with different sourcing methods, such as Invitation for Bid, Request for Proposal, sole source, cooperative, or any others.
(Open Ended Question)
* Please describe your experience establishing customer contract requirements and negotiating contracts.
(Open Ended Question)
* Do you have the ability to travel to more than one work location?
* This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.
- I acknowledge and understand this position requires a Criminal Background Check
Optional & Required DocumentsRequired Documents Optional Documents
