Job Summary Performs a variety of administrative and clerical duties in direct support of the City of Bryan Water Services Department.
Essential Job Functions - Responds to e-mail, telephone or in-person inquiries for the Water Services Department from citizens, City staff, and others; exercising discretion in determining the nature of such inquiries and where and how they may be most appropriately expedited.
- Composes, types, reviews, and/or edits a variety of correspondence, reports, forms, meeting minutes, notices, invitations, and other documents requiring judgment as to content, accuracy, and completeness.
- Reviews water meter reads for consistency and help identify errors
- Communicates with Bryan Texas Utilities ( BTU ) with regards to customer accounts and billing.
- Processes invoices and purchase requisitions and ensures proper documentation is provided.
- Assists in records management for the department by organizing and maintaining paper and electronic records and files; scans documents into City’s imaging system (LaserFiche). Ensures compliance with records retention guidelines.
- Coordinates appointments, travel, and training as needed.
- May be required to attend various meetings and assist with preparations.
- Compiles information for bid packages and specifications as needed.
- Updates Water and Wastewater Treatment Plant test results on website/intranet.
- Performs water adjustment claims for billing.
- Provides general administrative/clerical support including data entry, filing, copying, scanning, faxing, ordering office supplies, and processing incoming/outgoing mail.
- Performs related duties as required.
- Responds regularly and promptly to work.
Minimum Qualifications - High School Diploma or GED plus some additional training and/or course work in business, public or office administration.
- At least two (2) years of experience performing administrative, clerical, accounting/finance or other similar office support responsibilities.
Equivalent combinations of education, experience, certification, and training may be considered.
Licenses, Certifications & Special Requirements Texas Class C driver’s license with a good driving record as measured by the City’s evaluation system.
