JOB SUMMARY JOB SUMMARY Responsible for providing advanced procurement and contracting services; conducts planning and risk analysis relative to large scale-high risk procurements; provides leadership, guidance, and assistance on public procurement rules and generally accepted practices to procurement staff and City departments; performs other related duties.
ESSENTIAL FUNCTIONS AND DECISION MAKING ESSENTIAL FUNCTIONS - Oversees and manages solicitations and contracts to include request for proposals, request for qualifications, alternative delivery methods, professional services, high technology contracts, financial and legal contracts, and a broad range of procurements and contracts.
- Manages and coordinates the qualifications-based selection process to include facilitation of evaluation committee meetings, overseeing evaluation and scoring of proposals, kick-off meetings, preproposal meetings, post-award conferences, contract kickoff meetings, team briefings, and vendor debriefings.
- Resolves non-compliance issues by investigating and resolving contract-related discrepancies, complaints, and disputes between all involved parties; canceling and/or terminating contracts and negotiating settlement agreements; and resolving appeals and claims.
- Interprets and applies Federal, State and Local public procurement regulations.
- Manages and administers grant-funded solicitations and existing contracts by determining compliance through performance monitoring; negotiating and writing amendments and revisions to scopes of work and/or specifications.
- Ensures confidentiality and integrity of the procurement and contracting process.
- Confers with City Attorney’s office on contract terms, contract risks, and in negotiations as needed.
- Performs functions of Purchasing Manager as needed and provides leadership, training, and guidance to procurement staff; monitors procurement processes and recommends improvements and consistencies.
- Develops and drafts new contracts by analyzing market and economic conditions and applying current trends to contract development; preparing scopes of work and/or specifications; negotiating with vendors/contractors; writing terms and conditions; and developing effective performance measures; investigates alternative purchasing methods and recommends procedures for implementation. Limited signature authority as delegated by the Purchasing Office and through relevant purchasing bulletins.
- Provides contract information in response to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders; Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to management.
DECISION MAKING - Works under minimum supervision, with considerable latitude for the use of independent judgement, decision making and initiative.
- Monitors procurement processes for efficiency; develops procedures.
- Supervises employees as assigned.
MINIMUM QUALIFICATIONS (Salary is dependent upon qualifications) MINIMUM REQUIREMENTS - Bachelor’s Degree in Public Administration, Business Administration, or related field is required. Additional directly commensurate experience may be considered in substitution for college on a year for year basis.
- Five (5) years of public procurement experience to include contract management, with one (1) year in a lead or advanced procurement and contracting role.
- Certification as a Certification as a Certified Texas Contract Manager (CTCM), Certified Texas Contract Developer (CTCD), or a Certified Public Purchasing Buyer (CPPB) at hire or within two (2) years of employment.
- Microsoft Office experience to include Excel, Word, Power Point, and Adobe Professional
PREFERRED QUALIFICATIONS - Experience in state and municipal contract law and in contract management and administration.
- Experience with Smartsheets software.
- Successful supervisory experience.
CORE COMPETENCIES AND PHYSICAL DEMANDS JOB DIMENSIONS - Knowledge of contract law, contracting practices, regulations, policies and techniques.
- Knowledge of contracts, including contract development, contract language, terms, conditions, etc.
- Knowledge of applicable Federal, State and Local laws.
- Knowledge of city practice, policy, and procedures.
- Skill in oral and written communication.
- Skill in using computers and related software applications.
- Skill in data analysis and problem solving.
- Skill in planning and organizing.
- Skill in negotiation.
- Ability to interpret policies, procedures, and regulations.
- Ability to impartially summarize and evaluate factors related to contracts.
- Ability to write specific terms of conditions for contracts.
- Ability to resolve complex, contractual issues.
- Ability to establish and maintain good working relationships with other City employees and the public.
- Ability to train others.
- Ability to lead workgroups.
- Ability to work under pressure and strict deadlines.
PHYSICAL DEMANDS AND WORKING CONDITIONS Physical requirements include lifting up to 35 pounds rarely. Subject to vision constantly; sitting, handling, fine dexterity, hearing and talking frequently; standing, walking, lifting, carrying, pushing/pulling, reaching, balancing and foot controls occasionally; kneeling, crouching, bending, twisting and climbing rarely.
The City of San Marcos offers its employees a broad range of benefits to enhance their personal and occupational lives. We are committed to a total rewards strategy that provides employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance.View Our Benefits Guide. BENEFITSMedical, Dental & Vision Coverage
- United Healthcare
- Choice Plus PPO Plan
- Prescription Drug Plan
- Wellness Initiatives
- Virtual Doctor Visits 24/7
- Dental Plan
Davis Vision Insurance
- Base Vision Plan
- Premium Vision Plan
- Laser Vision Correction discounts
Retirement
- Texas Municipal Retirement System (TMRS)
- Mission Square Retirement Corporation - optional 457-deferred compensation plan & Roth IRA
ADDITIONAL BENEFITS - Flexible Spending Accounts
- City paid Life and AD&D Insurance
- Voluntary Life, AD&D and Long Term Disability insurance
- Employee Assistance Program
- Vacation
- Sick Leave
- Holidays
- Longevity Pay
- Tuition Reimbursement
- Activity Center Membership
- Direct Deposit
The City of San Marcos strives to provide employees with an opportunity for a flexible and positive work/life balance. Employees in eligible positions are offered remote telework options of up to two days per week or 40% of an employee's scheduled work hours. Remote telework eligibility will be determined by department directors to ensure the City provides quality services.
Closing Date/Time: 9/17/2024 11:59 PM Central
