MANAGEMENT ANALYST

Description

Under limited supervision, performs a variety of highly complex and specialized administrative and technical work to ensure the effectiveness and efficiency of the department. Work involves responsibility for a variety of assigned projects and functional areas related to operational and administrative support services within the department. May supervise, train, and review the work of subordinate clerical personnel as assigned. Requires independent judgement and the exercise of considerable discretion.

Examples of Duties

• Performs difficult and responsible assignments in connection with preparation and management of large complex operating and capital budgets; develops multi-year revenue and expenditure projections and cash flow analyses for multiple revenue sources; prepares revenue and expenditureanalyses, staffing analyses and budget status and monitoring reports; drafts budget request reportsand documents; prepares budget adjustment requests.

• Interacts and communicates with various groups and individuals such as the immediate supervisor, subordinates, co-workers, other County personnel, news media, consultants, various other Government Agencies, vendors, customers and the general public.
• Monitors revenues and expenditures in assigned area(s) to ensure sound fiscal control; assists in the preparation of annual budget requests.

• Conducts research, analyzes data and drafts policy and procedure documents to address identifiedneedsand issues;drafts communications materials required for implementation.

• Prepares a variety of departmental studies, reports and related information for decision making purposes; conducts research and analysis and prepares recommendations for services, budget, equipment, etc.
• Reviews departmental budget recommendations and annual budget proposals in cooperation with assigned supervisor.
• Plans, develops, organizes, implements, directs preparation and presents administrative reports and special projects as assigned, including presentations and speeches.
• Maintains departmental committee and project calendars.
• Coordinates and monitors public notices, press releases, and other notices as necessary.
• Maintains the departmental budget, processes and prepares department invoices.
• Prepares agenda items for appointments, advertises vacancies, notifies those selected of appointments and schedules orientation with County Attorney’s Office.
• Provides moderate to highly complex administrative support to the department which includes but is not limited to preparing/processing correspondence, preparing/processing memos, scheduling appointments, taking/transcribing notes during meetings, preparing travel, hotel reservations, processing check requests and providing traveling directions, etc.
• Greets and assists office visitors.
• Attends department meetings as assigned.
• May coordinate the preparation of routine/non-routine correspondence of a complex and/or sensitive nature, as needed.
• Coordinates special events or projects as directed, which may include, but is not limited to adoption events, ribbon cuttings, ground breakings, dedication events, etc.
• Provides administrative assistance to the department as needed; scheduling/coordinating meetings, processing leave requests, processing travel requests, etc.
• Prepares and processes departmental employee status transmittals.
• Distributes payroll checks, collects and receipts fees, maintains petty cash fund.
• Manages inventory and maintains office equipment and supplies.
• Receives and responds to inquires, requests for assistance and/or complaints from County employees, outside agencies and the public.
• Prepares & submits maintenance request forms using provided software.
• Manages department personnel functions, including but not limited to processing payroll, tracking time worked/leave taken, employee transmittals, maintaining employee records, etc.
• Answers the telephone and reviews/responds to emails; provides information as requested and/or forwards calls to appropriate staff person; takes messages or researches calls as needed.
• Distributes information pertaining to County procedures and policies; makes appointments; and refers questions to appropriate individuals.
• Serves as liaison and prepares agendas for special boards and committees designated by BOCC.
• Composes, types, prepares, files, copies and/or transmits a variety of documents, including but not limited to correspondence, daily reports, budget documents, deposit tickets, various summaries, financial reports, technical reports, payroll documents, graphs, charts, applications, spreadsheets, personnel forms, reports required by regulatory agencies and the County, equipment maintenance reports, memos, logs, lists, etc.
• Operates a vehicle and a variety of equipment, which include a computer, fax machine, copier, recording equipment, telephone, calculator, etc.
• Collects fees for public records requests as costs are incurred and redacts exempted information in accordance with Florida Statues prior to providing public records.
• Manages, coordinates and provides direct supervision over the activities of assigned employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending and approving personnel actions; conducting performance reviews; and may conduct departmental training and orientation.
• Assists in maintaining various pages on the County’s website.
• Responds to emails from the general public.
• Prepares meeting notices, posts to website and forwards to press.
• Receives, reviews, prepares and/or submits various records and reports, including accident/incident reports, schedules, invoices, vehicle maintenance, purchase requisitions and performance appraisals.
• Prepares and maintains the department/project budgets and coordinates year-end closing procedures.
• Manages the preparation and tracking of files for all projects, grants and/or related projects.
• Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to higher management with respect to vacation time and leave requests.
• Performs related duties as required.

Department Specific Duties

• Makes recommendations to the Director regarding departmental policies, procedures, goals and objectives.
• Responds to telephone requests and emails regarding planning questions, requests, and personnel needs.
• Maintains department inventory and fleet to include the deletion of inventory when required.
• Collaborates with staff on budgetary and procurement related items such as preparing the departmental budget, processing work authorizations for contracts, modifying and creating contracts.
• Input agenda items to meeting agenda software, with assistance from senior staff.
• Track the progress of applications under review by staff.
• Collaborate with staff on meeting notice requirements for applications such as mailing notices, preparing signs to be posted, and submitting advertisements to newspapers.

(These essential functions are not a complete statement of all duties required of the job. Employees will be required to perform such other related job duties as may be assigned or required.)

Typical Qualifications

Requires a Bachelor’s Degree in finance, public or business administration, or related field supplemented by five (5) years of responsible administrative work experience or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Preference will be given to applicants with Local Government experience. May require a valid State Driver’s License.

Supplemental Information

• Knowledge of the methods, policies and procedures of the Department and County pertaining to specific duties of the Management Analyst.
• Knowledge in the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position.
• Ability to comprehend, interpret and apply regulations, procedures and related information.
• Knowledge in interpersonal and administrative skills.
• Knowledge of modern office practices and technology.
• Knowledge of proper English usage, vocabulary, punctuation, grammar and spelling.
• Ability to use a computer for word and data processing; is able to type accurately at a rate sufficient for the successful performance of assigned duties.
• Knowledge to operate and maintain a variety of office equipment as necessary in the performance of daily activities.
• Ability to assemble and analyze information and prepare reports and records in a concise, clear and effective manner.
• Ability to read and interpret various materials pertaining to the responsibilities of the job.
• Ability to maintain confidentiality as required.
• Ability to take the initiative to complete the duties of the position without the need of direct supervision.
• Ability to use independent judgment in performing routine and non-routine tasks.
• Ability to plan, organize and prioritize daily assignments and work activities.
• Ability to perform duties in a courteous manner and with the utmost integrity in the best interest of the public.
• Ability to offer assistance to co-workers and employees of other departments as required.
• Ability to learn and utilize new skills and information to improve job performance and efficiency.
• Ability to communicate with a variety of audiences, including visitors, staff and volunteers.
• Ability to work under stressful conditions as required.
• Ability to react calmly and quickly in emergency situations.

Essential Physical Skills:

• Extended periods of time at a keyboard or workstation.
• Stooping
• Sitting
• Kneeling
• Bending
• Crouching
• Reaching
• Standing
• Walking
• Lifting and carrying up to 20 lbs.
• Pushing and pulling

(Reasonable accommodations will be made for otherwise qualified individuals with a disability)

Work Environment:

• Works inside in an office environment
  
• Work is occasionally performed in various locations, both indoors and outdoors. May require exposure to heat, cold, wetness, humidity, dust, odors, and noise extremes.

ADDITIONAL INFORMATION:

Incomplete applications will not be considered. Applications will continue to be received until the listed closing date or the position is filled, whichever is earliest. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check.

Nassau County is an Equal Opportunity Employer and a Drug Free Workplace. Nassau County values the service veterans and their family members have given to our country and that the County supports the hiring of returning service members, military spouses, and their family members as such this position is eligible for Veterans’ Preference in accordance with applicable laws.

The information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, environmental conditions, or qualifications required of employees assigned to this position. This position may be required to work in a safety sensitive capacity at any time based on emergency declaration or other operational need. Nassau County reserves the right to edit or re-write this job description at any time.

An organization is only as good as the people it employs. To attract and retain the best team possible, theNassau County Board of County Commissionersoffers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.

BOCC-Contributed Benefits

• Medical & Prescription Drugs Benefits
• Health Savings Account (HSA) Contributions with a Qualified Plan
• Florida Retirement System
• Employee Assistance Program
• Tuition Assistance Program

Optional Benefits

• Dental
• Vision
• Life & AD&D
• Supplemental & Dependent Life & AD&D Insurance
• Long Term Disability
• Voluntary Benefits Offered By Aflac and/or Colonial
• 457(b) Deferred Compensation Program
• Roth IRA

NOTE: For detailed information regarding available benefits click here.

FLORIDA RETIREMENT SYSTEM (FRS)The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. Employees are required to contribute 3% of their salary per Florida Statute.

TUITION ASSISTANCE PROGRAMThe County may provide tuition assistance to cover the cost of tuition and books to County employees requesting tuition reimbursement for courses at an accredited college or university which are applicable to the employee's field of work and/or are of such nature to directly prepare employees for positions of greater responsibility within the County. Contact the Human Resources Office for additional details.

HOLIDAYSThe following, as well as any other days the BOCC may declare, are designated as official holidays for County Employees:

New Year's Day
Martin Luther King, Jr. Day
Presidents Day
Good Friday
Memorial Day
Juneteenth
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
The Day After Thanksgiving
Christmas Eve
Christmas Day

PTO LEAVE All full-time employees shall accrue Paid Time Off (PTO) Leave in accordance with the following formula:

Years of Employment Hours Per Year
0 through the end of the 4th year 180
5 years through the end of the 10th year 200
11 years through the end of the 15th year 220
16 years and over 240

For additional information please view Nassau County's Policies & Procedures .

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