The PositionJob Appointment: Full time, regular
Work Schedule: Monday - Friday, 8am-5pm. Alternate schedule may be available.
Work Location: Hybrid. In-person work to be conducted at The Portland Building, 1120 SW 5th Avenue. Remote work must be performed within Oregon or Washington. For more information, click here .
Benefits: Please check our benefit tab for an overview of benefit for this position
Application Material:Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a resume.
Position Summary
The Health & Financial Benefits programs within the Bureau of Human Resources aim to support, retain, and attract City of Portland employees by providing innovative, competitive, and fiscally responsible health and welfare benefits. The Benefits Program Lead (HR Analyst III) supports the success of these programs by performing a variety of highly professional, technical, and analytical activities. This position makes independent decisions, within specific procedures and guidelines, and serves as the subject matter expert.
As a Benefits Program Lead, you will: - Confirm and audit benefits enrollment completion, calculate and validate benefit-related payroll deductions as applicable to benefits-related laws, vendor contracts, and collective bargaining agreements for all benefit eligible employees, and import payroll data into SAP.
- Audit and validate each pay period's vendor payroll interface file to ensure accurate accounting and processing of benefit-related payroll deductions, track discrepancies, make corrections, and coordinate updates with the external systems vendor.
- Create and maintain an internal benefit-related payroll deductions file for employee and employer costs, audit annual open enrollment records to calculate and apply new payroll deductions, and update the file each pay period to reflect changes. Track and manage benefit financials to ensure correct funding of accounts.
- Audit and validate paid hours for employees on unpaid leave to determine benefit eligibility, compile, and track reports for various types of leave absences, calculate and track arrears, work with employees on repayment plan. Collaborate with Bureau contacts to research discrepancies and educate employees on impact to benefits due to leave of absence.
- Lead ongoing updates of the benefits administrative system, including auditing data, testing system, identifying issues, and recommending changes and process improvements.
- Coordinate planning, developing, and organizing the benefits annual open enrollment process.
- Assist with special projects such as requests for proposals, contracts, systems and program implementations, serve as committee member representing the benefits team for new City initiatives and collective bargaining.
- Train Benefit Team members to accurately calculate benefit premiums, process final paycheck benefit deductions, compliance fees and tax reporting, and vendor payments.
- Collaborate with benefits and payroll staff to prepare payroll and benefits documents in accordance with local, state, and federal regulations such as annual W2s and ACA 1095 forms.
Benefits related payroll deductions are completed in accordance with City, State, and Federal laws, in addition to the City’s HR Administrative Rules and Collective Bargaining Agreements. Not following the appropriate policies and procedures accurately will result in incorrect charges to employees and City Bureaus, increasing the City’s risk of violation of the applicable rule, law, and/or policy.
Questions? Jaclyn Snyder, Senior Recruiter Bureau of Human Resources
Jaclyn.Snyder@portlandoregon.gov
To Qualify The following minimum qualifications are required for this position: Experience applying federal, state, and local laws and other rules/regulations (such as collective bargaining agreements) to program administration, preferably employee benefits or other human resources programs.
Experience utilizing enterprise specific technology (such as SAP or other HRIS systems) and related skills in the use of computers and general office software, including Outlook, Word, and Excel for complex data management processes.
Experience calculating, processing, and reporting accurate healthcare premiums and payments, or other accounting functions.
Ability to design, implement and utilize data gathering and reporting procedures, to audit and validate accurate accounting.
Ability to research and analyze complex problems, evaluate alternatives and make appropriate recommendations before significant negative impacts are experienced.
Ability to prioritize and execute complex and detailed work processes within strict timelines and with complete accuracy.
Although not required, you may have: - Experience administering employee benefits programs in a public agency.
- Accounting experience in a public agency.
- Benefits administration or Human Resources certification.
The Recruitment Process STEP 1: Apply online between Monday, August 26, 2024 - Monday, September 16, 2024 Required Application Materials: - Resume
- Answer to the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials: - Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)
Application Tips: - Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
- Your resume should support the details described in your responses to the supplemental questions.
- Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
- Do not attach materials not requested.
- All completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
- All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.
Step 2: Minimum Qualification Evaluation: Week of September 16, 2024 - An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
- Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
- You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
- Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of September 23, 2024 - Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): October - Hiring bureau will review and select candidates to interview.
- Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: November Step 6: Start Date: December - A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change* Additional InformationClick here for additional information regarding the following: - Veteran Preference
- ADA, Pregnancy, and Religious Accommodations
- Work Status
- Equal Employment Opportunity
A Career with the City of Portland offers many Employee BenefitsWe offer a comprehensive benefits package, including but not limited to
- Health Care (Medical, Vision and Dental)
- Carrot Fertility
- Wellness Benefits
- Life Insurance
- Long-term disability coverage to eligible employees and their families.
- Employee Assistance Plan
- Flexible Spending Accounts
- Retirement
- Oregon Public Employees Retirement System (PERS), includingcontributions to the PERS IAP plan paid by employer
- Family Medical Leave
- City Paid Parental Leave
AND SO MANY MORE!Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers .
Closing Date/Time: 9/16/2024 11:59 PM Pacific
