The JobSan Bernardino County Department of Fleet Management invites qualified professionals to apply for the position of
Fleet Contracts Development Analyst* who supports contracts, purchase orders, noncompetitive justifications, billing, and budget functions with the department.
Primary duties may include:
- Coordinates with department subject matter experts for the timely development, review, and completion of various contracts, purchase orders, agreements, MOU’s, applications, and related materials for approval by the appropriate signature authority.
- Gathers information to prepare solicitation materials (e.g. Proposals, Request for Applications, Request for Qualification, Solicitations for Interest, Non-Competitive and Sole Source). Works with a program for development of evaluation guidelines.
- Facilitates/Conducts solicitation conferences on behalf of the department, gathering questions and responses for subsequent release. Completing any additional amendment or addendums.
- Coordinates/facilitates the evaluation of proposals and/or applications with internal and independent reviewers as appropriate. Receives committee recommendations and issues appropriate notices.
- Facilitates and participates in the negotiation of contracts terms and conditions between the department subject matter experts and contractors; facilitates negotiation sessions to ensure best practices and ethical procurement practices are followed. Issues required notices, collects needed required documentation and conducts follow-up as required.
- Draft contract terms and agreements; coordinate the review process with management, counsel, purchasing agents, proposers/contractors, Risk Management or County Counsel and other applicable parties; coordinate the approval process including the development of Board Agenda Items (BAI) for contracts that require Board of Supervisor's approval.
- Consistent and on-going monitoring of the approval process of submitted documents; advising program/fiscal on issues or concerns that may impact final contract execution.
- Plans and coordinates administrative and operational activities including fiscal operations, budget preparation and control, billings and accounts payable, equipment usage, staff patterns, workflow, space utilization, affirmative action and training plans; develops reports and recommendations for appropriate action based on an analysis of gathered data.
- Makes recommendations for development, implementation or improvement to programs or operations which may result in new or revised policies, procedures, systems, or programs. Performs related duties as required.
- This position may act as a contract monitor. Monitoring duties may include the monitoring of contract administrative terms and conditions.
- May provide analytical support in a variety of other areas essential to a department's operations such as special project coordination.
- May supervise a small staff; assigns and evaluates their work.
- Performs other duties of a similar nature and level as assigned
*Official Class Title: Staff Analyst II. Click
here to review the official job description.
CONDITIONS OF EMPLOYMENT Travel: throughout the County is required. Employees will be required to make provisions for transportation and may be required to use personal vehicles (mileage reimbursement is available). At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced and maintained for the individual providing the transportation.
Pre-Employment Process: Candidates selected for this position must pass a background investigation and medical examination including drug screening; candidate selected for law enforcement departments, public safety positions, or positions where legally required, must pass a more stringent background check.
Sponsorship: San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Candidates must be able to present their legal right to work in the United States at the time of employment.
Minimum RequirementsThese positions require
both education and experience; to advance in the process applicants must meet one of the three options for Experience
and one of the two options for Education:
REQUIRED EXPERIENCE (must meet one of the following options) : Option 1 Must possess eighteen (18) months of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in the areas of contracts, bid/proposal, or grant management.
Option 2 Must possess two (2) years of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in a combination of areas that include: budget/fiscal management, financial analysis and/or accounting; contracts, bid/proposal, or grant management; special projects coordination; facilities and capital improvement planning; data/statistical analysis and reporting; and/or organizational/staffing analysis or personnel management.
Option 3 Must possess two (2) years of experience as a Staff Analyst II Trainee in San Bernardino County.
REQUIRED EDUCATION (must meet one of the following options) : Option 1 Bachelor's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study.
Option 2 Associate’s degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study
AND two (2) years of
experience* supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics or other closely related duties.
*T he 2 years of experience used to qualify under
Education Option 2 will be treated as a
substitution for the Bachelor’s degree and will not count towards any of the three options under the Required Experience .
Important Notes Regarding Qualifying Education and Experience: Qualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education.
(Must be attached if applicable.) Click
here for more information on evaluation services. General office/clerical, retail sales, eligibility worker, employment services, child support services and other similar experience is not considered qualifying.
Desired QualificationsThe
Ideal candidates will have extensive experience preparing and processing county, state or federal contracts, procurement and service contracts, processing or preparing grant applications, conducting competitive bids, and negotiating contracts with vendors. Understanding of the County's Board approval process and experience preparing Board Agenda Items (BAI) is highly desired.
Essential knowledge and skills include:
- Fleet Management and Faster experience.
- An understanding of principles and practices of public administration as applied to procurement processes, contracts and grants administration and compliance.
- Excellent writing skills with the ability to prepare clear and accurate bid and procurement documents , legally binding agreements/contracts, and compelling grant application proposals.
- Effective and persuasive communicator with the skills and knowledge of techniques required to negotiate contract terms beneficial to the County and educate and ensure contractor compliance.
- The ability to perform complex, sensitive, and detailed administrative and analytical work involving the use of independent judgment and personal initiative to make decisions, develop solutions, and meet deadlines.
- Proficient with procurement management systems, such as ePro, and SAP contract management modules.
Selection ProcessExamination Procedure :There will be a
competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire; therefore,
it is to your advantage to provide as much relevant and detailed work experience as possible, as
resumes will not be reviewed in lieu of the application materials.
Application Procedure :Complete and submit the online employment application and supplemental questionnaire by
5:00 PM PST, Friday, September 27, 2024.
To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted, you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.
If you require
technical assistance, please click HERE to review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application.
EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.
ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline.
Veterans’ Preference: Eligible veterans and their spouse or widow(er)
who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points.
For important information on employment processes and submitting job applications, see links below: Guide to Completing a County Job Application Applicant Information and the County Employment ProcessAdministrative Services UnitThe County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.
For a summary of benefits, please click here .
Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ .
Closing Date/Time: 9/27/2024 12:00 AM Pacific
