Extended Education Specialist

Extended Education Specialist

College of Extended Education and Global Engagement

Job #541234
First Review Date: Monday, September 30, 2024

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

(Job #541234) Extended Ed Specialist I, Extended Education Specialist, Salary Range: $5,054 - $7,194; Hiring Range: $5,054 - $5,500. This is a full-time, benefited, exempt, 12-month pay plan permanent position with a one-year probationary period in Department. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Please note that this is an internal recruitment open only to active, stateside, Cal Poly Humboldt Employees.

Position Summary:

Support the coordination of potential courses and programs across various disciplines; promote programs and recruit students, and provide marketing and communication support.

Key Responsibilities:

Planning, Development, and Coordination of Educational Programs and Courses

• Support the development of potential courses and programs across various disciplines (classroom based, off campus or online) in response to requests from potential faculty, students or community organizations.
• Work with outside agencies to identify and coordinate training and professional development needs throughout the region.
• Coordinate course proposal process for new courses.
• Establish, monitor and review budgets for individual programs.
• Serve as the primary contact and support for faculty, including coordinating and facilitating regular meetings, responding to requests, and co-developing marketing materials.
• Coordinate with faculty to deliver successful learning opportunities, including assisting instructors with obtaining necessary course materials and online support.
• Coordinate with instructors, academic departments and college offices to obtain approval for course offerings.
• Coordinate identification and arrangement for facilities, services, materials, supplies and equipment as necessary for courses.

Recruiting and Outreach Communications for Educational Programs

• Track and respond to inquiries from prospective students to develop and implement follow up campaign efforts;
• Maintain familiarity with CSU/Cal Poly Humboldt, CEEGE admissions policies and procedures, resources, and program details;
• Use CRM for communications and admissions campaigns;
• Recruitment for educational programs through online info sessions and/or in person at campus events, neighboring campuses, conferences, career fairs, community events, open houses, etc;
• Communicate application projections, metrics and yield to CEEGE Dean, Registrar, fellow coordinators, and program faculty throughout the year;
• Support the Coordinators to track student applications to degree and certificate programs and follow up with communication plan through CRM platform;
• Implement communication plan content for EE programs, including online degrees and certificates.

Marketing of Extended Education Programs, Degrees & Certificates

• Work closely with Coordinators, and other staff members to develop annual marketing plan and complementary branding across programs;
• Identify and build relationships with media outlets and advertisers, both regionally and nationally;
• Generate content and layout templates for advertising, collaborate with graphic designer to develop promotional materials;
• Collaborate with other Coordinators and Graphic Designer for the production of Extended Education bulletin produced;
• Coordinate content and regular updates for program websites, social media campaigns and other forms of digital marketing and outreach.

Other Duties As Assigned

Knowledge, Skills, and Abilities Associated with this Position Include:

As listed in Classification Standards:

• Knowledge of the procedures and practices in educational program and curriculum planning in education, and knowledge of the processes required to plan and construct academic programs and course outlines.
• Ability to determine needs for new or revised programs.
• Ability to plan hours and develop course outlines with instructors.
• Ability to write promotional material and to develop and implement a variety of promotional strategies.
• Ability to representing the CSU system to the community and to develop working relationships.

As Related to Major responsibilities:

• Knowledge of the resources of the Humboldt campus and the surrounding communities.
• Ability to develop budgets and to analyze costs.
• Ability to develop and implement strategic marketing plans for education programs and student recruitment, including utilizing social media and various digital marketing strategies along with CRM for communication.
• Position requires strong communication skills. Must be able to establish and maintain effective working relationships, and interpret, apply, and recommend various policies.
• Must be able to use independent judgment and work in a high-speed, production-oriented environment with frequent deadline pressures and interruptions.
• Must have experience coordinating varied and complicated projects. Position requires ability to anticipate potential problems and to respond appropriately. Requires strong organizational skills and attention to detail.

Minimum Qualifications:

Experience

Equivalent to two years of experience in planning classes or programs in a specialized field or area, preferably in higher, extended, or adult education. Experience developing resources, budgets, and marketing plans for educational programs and in acting as a liaison with the community is desirable. Teaching experience in higher or extended education may be substituted for experience on a year-for-year basis.

Education

Equivalent to graduation from a four-year college or university, preferably with courses in adult education and curriculum planning.

Preferred Qualifications:

• Experience in planning programs and/or recruiting students in higher, extended, or adult education.
• Experience developing resources, budgets, and marketing plans for educational programs and in acting as a liaison with the community is desirable.
• Teaching experience in higher or extended education may be substituted for experience on a year-for-year basis.
• Equivalent of two years of progressively responsible professional student services work experience.
• Ability to integrate the use of a variety of technological systems used in the management and evaluation of applications and student data such as search and update CS data (complex student information database).

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three professional references

Application Deadline: The deadline to submit application materials by first review is 11:55 p.m. on Monday, September 30, 2024.

Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu .

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu.

Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code: 5181
Publication Date: 8/23/2024

Advertised: Aug 23 2024 Pacific Daylight Time
Applications close:

Closing Date/Time:

Arcata, California 95521 United States View Map