Executive Assistant

Announcement Number: 239024640

STATE OF NEVADA
DEPARTMENT OF TRANSPORTATION
1263 S. Stewart Street
Carson City, Nevada 89712
Joe Lombardo Tracy Larkin Thomason, P.E., Director
Governor
In Reply Refer to: Executive Assistant
UNCLASSIFIED JOB ANNOUNCEMENT
EXECUTIVE ASSISTANT
Nevada Department of Transportation
Carson City, NV
SPECIAL NOTIFICATIONS:
This position is exempt from the provisions of State of Nevada classified service. Selection shall be made
by, and the incumbent shall serve at the pleasure of the Director of the Department of Transportation.
The Department of Transportation is seeking qualified candidates for the Executive Assistant position. This
position provides the highest level of administrative and secretarial support to the Director.
The position will facilitate management processes by acting with authority and as an intermediary on
delegated administrative support matters, which require independent judgment, initiative, discretion,
and confidentiality in making determinations on varied problems and situations regarding issues of
importance to the Director and the Department.
This position 1) requires an understanding of the complexity of problems and issues that impact the
executive's area of responsibility; 2) has frequent personal contacts with the governor's staff, legislators,
constitutional officers and representatives of external entities and the media; 3) has a high consequence
of error associated with communications, actions and decisions; 4) requires the knowledge, skills and
abilities required to assist the highest level executives; and 5) requires customer service skills to work with
constituents (at times highly frustrated) to help resolve their issues. While some duties assigned to
positions may seem similar to those of positions in the Administrative Assistant series in State Service,
there are significant differences in the scope of responsibility, consequence of actions and decisions, and
the personal contacts typical of positions at this level.
APPROXIMATE Annual Salary:
Salary up to $79.532 (Salary range reflects employee/employer paid retirement (PERS) contributions. An
employer-paid contribution plan is also available with a reduced gross salary.)
Benefits:
The State benefits package includes a retirement system, paid health, vision, dental, life and disability
insurance; 12 paid holidays, and paid sick and annual leave. Other employee-paid benefits, such as
deferred compensation plans, are available. REPRESENTATIVE DUTIES:
• Resolve administrative questions and issues not requiring the personal attention of the Director.
• Read and properly screen incoming correspondence and reports; determine the importance of
materials based on instructions from the Director, Deputy Directors, and the predetermined
priorities of the Department.
• Receive and screen incoming calls and visitors; evaluate requests and inquiries; determine which
are priority matters and alert the Director(s) accordingly; make decisions to contact the Director
at off-site locations in critical situations; make referrals to appropriate administrative staff, and/or
Agency Heads or provide requested information as appropriate.
• Develop awareness of issues, problems, situations and activities within each division, and that
may be of special interest to the Director's Office.
• Coordinate and facilitate the Director and Deputy Director's calendar to schedule appointments
and engagements; arrange conferences, meetings and hearings for commissions, boards, or other
bodies.
• Supervise multiple administrative assistants.
• Proficiency in proofreading and editing documents prepared for the Director's signature;
advanced writing skills are essential, ensure work product quality and quantity control by
reviewing documents, reports, forms, records, or other materials for content, completeness or
accuracy; ensure proper grammar, punctuation, spelling and usage as well as appropriate
distribution and archiving.
• Respond to inquiries from external entities, exercising discretion in disseminating information;
describe programs, functions and activities; explain established regulations, policies, and
legislative proposals; evaluate new regulations or legislative proposals and potential ramifications
to inform, update or advise departmental and outside personnel.
• Actively participate in the planning, organizing, coordinating and overseeing of the
implementation of special projects and assignments relative to the organization as requested by
the Director.
• Prepare, produce, write and edit the Department's report to Governor's Office in partnership with
the Director, Deputy Directors and Agency Heads as required.
• Ability to assist in preparing presentation materials for the Director using PowerPoint and other
related software.
• Assist Director with screening/responding emails as appropriate.
• Working knowledge of MicroSoft Office programs (Word, Excel, Outlook, PowerPoint).
• Knowledge of Nevada Open Meeting Law minutes and agenda prepreation.
• Perform various other professional duties as assigned.

QUALIFICATIONS/Education:
Graduation from high school or equivalent education and five years of progressively responsible executive
administrative support experience which included overseeing administrative office activities, maintaining
complex records, coordinating and conducting administrative communication including written and oral
information to various managers and internal and external individuals and groups; the ability to learn and
think quickly, a positive attitude and a strong work ethic is desired as well as the ability to learn about the
agency and our constituents. Some knowledge of: Legislative and regulatory process; communication;
State laws, regulations, policies and procedures of the State is preferred.

Position Location: Carson City, Nevada
LETTERS OF INTEREST AND RESUMES WILL BE ACCEPTED UNTIL FILLED
(All letters of interest and resumes will be accepted on a first-come, first-served basis. Hiring may occur
at any time during the recruitment process.)

IN ORDER TO BE CONSIDERED YOU MUST SUBMIT A LETTER OF INTEREST AND RESUME TO:
Kimberly Eberly at kimbelry.eberly@dot.nv.gov
In the subject line please reference: Executive Assistant

Department of Transportation
Attn: Kimberly Eberly
1263 S. Stewart St.
Carson City NV 89712
(775) 888-7430

In your cover letter please indicate how you heard about this position. If you heard about this position
through a website, please specify which website.

Women and under-represented groups are encouraged to apply. Nevada Department of Transportation
is committed to Equal Employment Opportunity/Affirmative Action in the recruitment of its employees
and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability,
sex, sexual orientation, pregnancy, genetic information (GINA), or gender identity and expression.


Closing Date/Time: Until recruitment needs are satisfied

Carson City, Nevada United States View Map