We respect and embrace the experiences, knowledge and contributions of our team members. We strive for a culture of belonging and balance by upholding our values : Stewardship, Integrity, Collaboration, Respect and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its’ citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come.
This position will be located at 1659 E. Elm St. Jefferson City, MO 65101.
- Welcome the public to the Division of State Parks and Air Pollution Control Program, determine the nature of business, and announce them to appropriate team member or direct them to the appropriate area.
- Answer incoming telephone calls; determine the purpose of calls, and forward calls to appropriate team member or to voice mail when appropriate personnel are unavailable.
- Monitor building access and maintain logs for incoming and outgoing visitors. Maintain security by following procedures and observe and reset building cameras.
- Process incoming and outgoing mail and overnight courier packages.
- Coordinate the plans for projects, repairs and urgent issues with General Services Program, Janitorial Service or the building Owner’s Maintenance Crew and contractors depending on the type of work that needs to be completed or emergency that needs to be addressed and follow up until resolved.
- Prepare and submit the Tenant Agencies Monthly Janitorial Report to the Office of Administration Facilities team by rating the quality of the specific contract housekeeping tasks.
- Process checks and cash receipts from regulated facilities, identify the type, confirm the check amount is correct and enter each transaction into the Cash Receipts Log for the daily deposit consistent with the financial internal control procedures. Prepare a routing sheet for the program check deposits which includes listing all deposit bags, totals for each, and a grand total of all deposits, ensuring bags are secure, and mailing via interagency.
- Assist the other administrative team members with preparing paper files for scanning, redact confidential information, assist with mailings for the Commission reports, document editing, prepare interview packets and perform any other clerical duties as requested.
To be successful in this position, a candidate will need the following skills:
- Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, consider the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
- Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
- Information Management: Identifies a need for and knows where or how to gather information; organizes and maintains information or information management systems.
- Integrity/Honesty: Contributes to maintaining the integrity of the organization; displays high standards of ethical conduct and understands the impact of violating these standards on an organization, self, and others; is trustworthy.
Equivalent to those typically gained by:
- 1-3 years of data analysis and analytical experience along with administrative/office support work experience. (Additional education or experience may substitute for the required education or experience)
- Proficiency with the Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Ability to maintain clerical records and operate basic office equipment. Ability to interact on the telephone or in person with the public.
- Knowledge of the processes and procedures applicable to assigned area. Skill in the operation of office equipment. Ability to organize work assignments. Ability to provide guidance to other employees.
(Additional education or experience may substitute for the required education or experience)
Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Benefits & Work-life BalanceOur benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here .
How we invest in you: - Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance.
- Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.
