Executive Assistant

Posting Open Until Filled

Salary Range: $47,133.90 - $62,880.91

General Description & Classification Standards

This class coordinates complex administrative services within the Department of Grants and Community Development. Performs and oversees technical and office administrative duties in support of the assigned Department Head. Serves as a liaison between a given department and other administrative and support departments and oversees support operations of large, complex, and diverse city departments. May supervise clerical and other support staff; may manage a specific area of assignment as directed by the Department Head. This is an experienced, skilled position that routinely works with the most challenging projects, serves as a specialized subject matter expert in one or more specific areas, and guides the work of others in Supervision. Received Work methods and assignment results are typically reviewed by a more experienced professional or manager before final action.

Supervision Received

The Executive Assistant position will receive guidance and oversight from DGCD’s Business Manager, performing duties specifically supporting the Commissioner and Deputy Commissioner.

Essential Duties & Responsibilities

These are typical responsibilities for this position and should not be construed as exclusive or all-inclusive. May perform other duties as assigned. Demonstrates substantial understanding of the job requirements and applies knowledge and skills to various tasks.

• Perform a wide variety of executive secretarial and administrative duties as required by daily operations within the assigned department

• Coordinate office activities and schedules; develop and recommend office policies, procedures, and systems; ensure smooth office operations

• Assist in preparing speeches and news releases

• Research and analyze routine administrative projects for the Department Head

• Receive and screen all communications to the Department Head, including telephone calls and email messages; provide assistance using independent judgment to determine messages that require priority attention; prioritize and facilitate communication

• Prepare and review written communications and reports, draft correspondence, schedules, memos, spreadsheets, and other documents from notes, dictation, and other sources

• Independently respond to letters and general correspondence of a routine nature

• Proofread and edit documents for accuracy and format; distribute documents as instructed • Serve as a liaison for the assigned department and other City Departments, divisions, and outside agencies; negotiate and resolve significant issues • Serve as a departmental representative on special projects, committees, and task forces as assigned

• Make travel arrangements for assigned Department Head; maintain appointment schedules and calendars; arrange meetings and conferences

• Provide follow-up to assignments given to members of the management team by the Department Head and provide status reports

• Participate and assist in the development and administration of assigned department budget; perform related duties and fulfill responsibilities as required

• Decision making; selects from multiple procedures and methods to accomplish tasks and applies organizational policies

• Provides guidance and training as required to lower-level interns, temporary employees, etc.

• Initial contact for potential candidates; schedule interviews and provide pertinent information • Primary point of contact and resource guide for constituents; provide central intake information and outside resources

Minimum Education & Experience Requirements

Bachelor's degree in business or public administration or a related field. Five years of management, public relations, communication, or related experience.

Preferred Education & Experience

Bachelor's degree in business or public administration or related field and five years of management, public relations, communication, or related experience, including 1-3 years of supervisory and project management experience. Licensures & Certifications None required.

Essential Capabilities & Work Environment

Physical, lifting, and sensory capabilities are required to perform the job successfully under typical environmental conditions associated with employment

47,133

Atlanta, Georgia United States View Map