Job Description
General Description and Classification Standards
Open Until Filled
This position is responsible for:
Creating or sets-up standard file folders for new cases.
General filing
Creating, updates, indexes and manages court documents, pleadings, motions, transactional documents, and correspondence.
Answering general phone calls, inquiries, and requests, and routing to the appropriate party.
Coordinating and assisting deputy with payroll processing documentation for attorneys and support staff employees
Performing general and advanced secretarial work including case file management and use of appropriate software and technical equipment.
Managing conference room schedules.
Managing and monitors copy rooms.
Filing legal documents (printed and electronic) with the courts
Providing coverage for front desk/receptionist area as needed basis.
Handling mail pick-up, sorting, and distribution as needed.
Scheduling meetings and depositions
Coordinating business-related travel and assists with submitting reimbursement requests and/or performing reconciliations.
Coordinating with the Legal Operations team to process and manage the payment of vendor invoices including tracking the status of payments via the ATL Cloud
Operating equipment and software for conference room meetings to included video conferences, phone conferences, webinars, etc.
Providing basic technical assistance and training to team members for commonly used technical devices and software (phone, computer, printer, other)
Escorting guests and clients on visits throughout the legal suite
Operating the Department of Law’s Document Management System with proficiency and provides training on the system to staff as needed.
Independently completing initial drafts of documents (pleadings, letters, memorandum, transactional documents, etc.)
Actively managing the court calendars and case deadlines for assigned division.
Administering the Department of Law’s procedures regarding process of service.
Drafting agendas for team, client, and division meetings
Providing training to staff on general office procedures related to team needs.
Designing (creates) and maintains an effective filing system.
Specifically directing clients and the public to the appropriate areas within the City.
Developing initial PowerPoint presentations on behalf of principals.
Assisting with managing the record retention and destruction process for the assigned practice area in collaboration with the City Attorney Group
May be tasked with supervising or guiding the work product of less experienced staff
Conducting basic legal research
Preparing drafts for attorney review and approval.
Other duties as may be assigned.
Minimum Qualifications
Associates degree or relevant college or technical/vocational certification; or High School Diploma and four (4) years of working in a legal or office environment.
Preferred Qualifications
Associates degree and six (6) years of highly related work experience in a legal environment.
Job Address
Atlanta, Georgia
United States
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