Operations Supervisor

Padre Dam Municipal Water District is looking for a dynamic, customer driven, organized leader to supervise the facilities maintenance and warehouse staff.

Incumbents are responsible for prioritizing, coordinating, and supervising the work of facilities maintenance staff and warehouse staff.  Duties include: reviews and prioritizes work requests; assigns tasks and projects, conducts performance evaluations; determines  training needs; performs  maintenance activities for buildings and ground facilities; inventories and orders supplies and equipment; conducts  team meetings; sets  standards and quality control for work performed by outside vendors and contractors, develops and administers  contracts; participates in overseeing workgroup budgets;  maintains access control and security systems; sets goals and objectives; provides leadership, coaching and counseling; and performs other duties as assigned.  

Essential Duties

1. Supervises staff to include:  monitoring work, evaluating performance, ensuring employees are trained, making compensation recommendations, and making hiring and termination recommendations.
2. Monitor, maintain and troubleshoot Building Management Systems to ensure reliability, efficiencies and maximum useful life are realized for the District’s buildings. Coordinates activities by prioritizing and scheduling projects and assigning work to staff.
3. Gathers information on how to perform tasks from written sources, vendors, and industry professionals.
4. Works closely with customers at remote sites on various issues as it relates to landscape maintenance, contractor and vendor access, security, and facility upkeep.
5. Serves as the point of contact for mechanical/maintenance issues or problems in the District’s office facilities. Finds solutions to the issues or problems while maintaining a professional demeanor.
6. Works to ensure inventory is kept at optimal levels and works closely with construction crews to ensure that they have the needed materials and supplies. Works with staff at all levels to resolve conflicts or issues when they arise.
7. Conducts site assessments and field visits at Padre Dam properties and facilities to make recommendations on projects, maintenance tasks, service requests, and site improvements.
8. Conducts team meetings as needed to communicate and facilitate workgroup discussions. Assists crews with their work by providing technical advice and performing maintenance activities.
9. Develops and administers contracts for services. Generates and processes purchase orders, assists with invoice and receipt accounting, administers contract renewal and purchases materials and supplies.
10. Assists in the evaluation, preparation, and monitoring of assigned department budgets.
11. Develops and administers training for staff to comply with local and Federal laws.
12. Responds to emergency and non-emergency situations as necessary, including after-hours and weekends.
13. Develops and supervises outside contractors, including setting work scope, providing contract administration, preparing project timelines, and setting work task standards and goals.
14. Responsible for following and ensuring staff participate in safe work practices, methods and procedures.
15. Prepares, maintains, and updates a variety of records, logs, and reports, and evaluates processes to ensure workgroups are operating efficiently and effectively.
16. Develops short and long-range goals for facility maintenance and warehouse activities.
17. Fills in for Warehouse and or Facilities Maintenance staff when there is a shortage of staffing to ensure continued successful operation of each work group.
18. Performs other duties of a similar nature or level as assigned.

Knowledge, Skills, Training, Experience & Licensing

Knowledge of:

1. Supervisory principles and practices.
2. Safety methods and regulations pertaining to the work.
3. Basic maintenance and repair techniques for carpentry, masonry, plumbing and electrical work.
4. Practices, tools, and equipment used in construction and maintenance of a water distribution system.
5. Methods and practices used in the operation of a warehouse facility, inventory management and purchasing procedures.

 
Skills/Abilities:

1. Monitoring and evaluating performance.
2. Monitoring and evaluating District facility needs. 
3. Assigning and scheduling maintenance projects.
4. Inventorying and ordering materials and supplies.
5. Organizing and maintaining records of purchases. 
6. Monitoring and evaluating District warehouse needs.
7. The ability to handle and coordinate multiple projects and assignments simultaneously. 
8. The ability to prepare clear and concise records, reports, and other written materials. 
9. Communication, interpersonal skills as applied to interaction with coworkers, supervisor, outside contractors, and the public, etc. sufficient to exchange or convey information and to provide work direction.

Training/Experience Required:

1. High School Diploma or General Equivalency Diploma (G.E.D.) and five years’ experience in one or more of the following areas: facility maintenance, building maintenance, warehouse or inventory management experience, and two years supervisory experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

 
Licensing Requirements:

1. Valid Class C California Driver's License.
2. A State of California SWCRB Water Distribution Operator Certificate, Grade 1 (D1), required by end of year one. 
3. A State of California SWRCB Water Distribution Operator Certificate, Grade 2 (D2), required by end of year two. 
4. Forklift Operator Certification (within 6 months of hire).
5. Qualified Applicator Certificate from the State of California, desirable.

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