The PositionBargaining Unit: Local 21 - Non-Supervisory Management
Contra Costa County is home to more than one million residents and was one of the original 27 counties established in California in 1850. Contra Costa County provides public services which improve the quality of life of our residents and the economic viability of our businesses. Contra Costa County is recognized as a world-class service organization where innovation and partnerships merge to enable our residents to enjoy a safe, healthy, and prosperous life.
We are excited to announce a recruitment for the countywide position of Administrative Services Assistant III. There is currently one (1) vacancy in Contra Costa Health.
Why join the Health Services Department? Contra Costa Health is the largest department of County government, employing more than 4,700 individuals. We strive to:
- Deliver high-quality services with respect and responsiveness to all.
- Provide an integrated system of health care services, community health improvement, and environmental protection.
- Anticipate community health needs and change to meet those needs.
- Work in partnership with our patients, cities, and diverse communities, as well as other health, education, and human service agencies.
- Encourage creative, ethical, and tenacious leadership to implement effective health policies and programs.
We are looking for someone who is: - Organized. You will be managing concurrent projects with various internal and external cross-function workgroups
- Analytical. You will be solving organizational problems that require innovative solutions
- A leader. You will provide direction and oversight to a team
- Adaptable. You will need to adapt easily to varied and changing priorities
- Honest. You should demonstrate professional and ethical behavior in all situations
- A team player. You should be able to demonstrate cooperation and teamwork with your colleagues
- Concise. You should have strong oral and written communication skills
What you will typically be responsible for: - Handling day-to-day fiscal, office management, personnel, purchasing, contracts, and other administrative functions
- Working with budgets, contracts, and agreements
- Conducting general research and collecting and analyzing data
- Interpreting rules and regulations
- Understanding generally accepted accounting principles and procedures
- Applying data to department decision-making
- Analyzing annual departmental budget requests and representing the department in budget discussions
A few reasons you might love this job: - Your work will have a direct impact on the surrounding community
- You will work in a supportive and collaborative atmosphere
- You will work across county departments and with community groups
A few challenges you might face in this job: - You will work with stakeholders with competing wants and needs
- You may need to multi-task and complete time-sensitive work within short time frames
- You will need to learn and keep up to date with policies, procedures, and regulations that impact your work
Competencies:- Strategic Thinking & Perspective: Evaluating immediate actions in the context of achieving the long-range objective
- Managing & Facilitating Change: Addressing key factors that influence successful organizational change
- Leading Cross-Divisional Collaboration: Demonstrating cooperation and teamwork while working within and across divisions and teams
- Project Management: Ensuring that projects are on time, on budget, and achieve their objectives
- Leadership: Guiding and encouraging others to accomplish a common goal
- Attention to Detail: Focusing on the details of work content, work steps, and final work products
- Adaptability: Responding positively to change and modifying behavior as the situation requires
- Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations
- Self-Management: Showing personal organization, self-discipline, and dependability
- Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability
- Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
- Professional & Technical Expertise: Applying technical subject matter to the job
Read the complete job description here .
The eligible list established from this recruitment may remain in effect for six (6) months and may be used to fill other vacant positions including Administrative Analyst, and Administrative Services Assistant II.
Minimum Qualifications License Required: Possession of a valid California Motor Vehicle Operator's License. Out of state valid motor vehicle operator's license will be accepted during the application process.
Education: Possession of a Bachelor’s degree from an accredited college or university with a major in business administration, public administration or a closely related field.
Experience: Three (3) years of full-time experience or its equivalent in an administrative staff position performing administrative, budgetary or personnel analysis .
Substitution for Education: Successful completion of at least 60 semester or 90 quarter units from an accredited college or university which included at least one three semester unit course in each of the following areas: (1) English Composition (2) Business or public administration, political science or government (3) Mathematics or Statistics and (4) Psychology or behavioral science; and two years full time experience or its equivalent in an administrative or staff capacity performing administrative, personnel or budgetary analysis which included the research, analysis and preparation of written reports; or an acceptable combination of qualifying experience beyond the two-year minimum education requirement may be substituted for the Bachelor’s degree.
Substitution for Academic Major and Experience: 1) One (1) additional year of qualifying experience may be substituted for the required academic required major; 2) Possession of a Master’s degree in public administration, business administration, or a closely related field may be substituted for the academic major or six months of the required experience.
Selection ProcessApplication Filing and Evaluation: Applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process.
Online Skills Assessment: Candidates who possess the minimum qualifications will be invited to take the online multiple-choice skills assessment. The assessment will measure candidates' competencies that may include but are not limited to Attention to Detail and Professional & Technical Expertise. The assessment will be administered remotely using a computer. You will need access to a reliable internet connection to take the assessment. It is not recommended to take the assessment using a cell phone. (Weighted 100%)
Tentative Online Skills Assessment: 9/4 - 9/8/2024Final Selection Interviews: These will be scheduled by the department once the eligible list is established. If you apply for another recruitment that uses this exam and the test is scheduled within six (6) months of the date you took the test this time, you will not have the option to re-take the exam. If more than six (6) months has passed you will need to retake the exam.
The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices.
For recruitment specific questions, please contact Sanyukta Singh at Sanyukta.Singh@hrd.cccounty.us. For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1 855-524-5627.
CONVICTION HISTORYAfter you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment.
DISASTER SERVICE WORKERAll Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
EQUAL EMPLOYMENT OPPORTUNITYIt is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.
To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits
Closing Date/Time: 8/23/2024 11:59 PM Pacific
