Executive Assistant to Department Director (Open Until Filled)

Position Description

RECRUITMENT IS OPEN UNTIL FILLED OR UNTIL A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. RECRUITMENT MAY CLOSE AT ANY TIME.

The City of Fresno is currently seeking a dedicated, responsive, and conscientious individual to join our team as an Executive Assistant. The individual person should possess the interest, drive and ability to ensure that all administrative functions operate at optimum efficiency within a fast-paced environment.

The Executive Assistant provides high level support to the director of a large and/or complex City department, which may include some secretarial support duties. An incumbent exercises considerable discretion and independent judgment while performing administrative/secretarial tasks of a confidential or sensitive nature. The Executive Assistant receives assignments in terms of broad objectives and maintains full responsibility for completion of assignments with minimal supervision. Performing the most critical and/or sensitive of administrative assignments, the Executive Assistant is expected to act as a liaison between the department director and department members, City and civic officials, employees and the public. Responsibilities may include interpretation of City policies, rules and procedures. Duties include researching, compiling and analyzing data for special projects and various reports, calendar planning, meeting preparation, coordinating City Council agenda items, making travel arrangements, organizing the office support functions.

The Executive Assistant is an unclassified position in which the incumbent serves at the will of the Appointing Authority.

The ideal candidate must exercise considerable discretion and independent judgment and must be able to thoroughly complete as well as coordinate office support functions. In this capacity, it is necessary that the incumbent be able to professionally represent the department at various meetings and engagements, be able to analyze situations carefully and recommend courses of action, be adaptable and responsive to urgent needs, and work in a fast paced, high-volume department.

The current vacancies exist in the Personnel Services Department, General Services Department and Department of Public Utilities. The City of Fresno may choose to utilize this recruitment for future vacancies in various departments.

Pay,Benefits, & Work Schedule

BENEFITS: UNIT 2 Classification - Management Confidential - Unrepresented

HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents.
FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses.
DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes up to $75 per month.
HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days.
MANAGEMENT LEAVE: 60 hours per fiscal year for exempt employees.
ANNUAL LEAVE: Accrue (15.5) hour per month of Annual Leave, with cash out provisions.
SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum
LIFE INSURANCE: Benefit equal to annual salary; premium paid by the City.
LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by the City.
HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free.
RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security.
DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options.

Additional information regarding the City of Fresno benefits is available at
https://www.fresno.gov/personnel/human-resources-support/#tab-1

The Requirements

The ideal applicant will possess:

Five (5) years of full-time paid experience equivalent to that gained as a Senior Secretary with the City of Fresno.

OR

Twelve (12) units of business or academic college course work relating to office management or secretarial sciences and seven (7) years of increasingly responsible secretarial experience to a manager or administrator.

If qualifying using education, transcripts or diploma must be attached to the applicant profile. Applications lacking documentation may be rejected.

This position requires the possession of a valid driver's license. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record.

The selected eligible candidate certified will be required to successfully pass a Department interview and a Department of Justice fingerprint prior to employment with the City of Fresno.

How To Apply

Interested and qualified applicants must submit an official City of Fresno application on-line. Applications may be submitted at www.fresno.gov/jobs. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application.

Only a select group of candidates will be invited to the interview.

Inquiries should be directed to:
Le'Shea Tarver, Senior Human Resources Analyst
(559) 621-6950
Leshea.Tarver@fresno.gov
2600 Fresno Street
Fresno, California 93721-3614

Equal Opportunity Employer

The City of Fresno is an equal opportunity employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Department at (559) 621-6950 in advance of the examination.

Equal Opportunity Employer

The City of Fresno is an equal opportunity employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Department at (559) 621-6950.

Closing Date/Time: 12/20/2024

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2600 Fresno Street, Fresno, California 93721 United States View Map