Accounting Manager, Sr. (Grants Accounting)

Responsible for: Planning, organizing, implementing, managing and directing the City's grant programs; provides professional and technical assistance to all City departments in prioritizing, developing grants for City projects including research, analysis, application, implementation, reporting, monitoring, and contract close-out. Serves as technical authority on grant administration and negotiates with grantor agencies helping resolve issues of grant eligibility, audit exceptions and disallowed costs. Responsible for the post-award financial and accounting processes for grants and all activities involved with the Single Audit. This includes budget monitoring, accounting and financial compliance reporting related to the City’s grants and contracts with federal, state, local agencies and private foundations. He/she will administer policies and procedures to ensure compliance with the funding agency and the City’s accounting standards. The Senior Accounting Manager for Grants will work collaboratively with the Grants Services Office, City of Atlanta departments and the General Accounting Office.

Job Responsibilities

• Manages a team who provides grants financial and accounting related support to several departments of City Government.

• Manages grant accounting from award to close out for all City awarded grants in compliance with the applicable grant regulations.

• Leads/assists with the Single Audit process and production of year-end audit schedules. Prepare necessary schedules, provide financial data selected by auditors and resolve issues as needed.

• Ensures proper administration of grant funds and develops grant reporting and evaluation systems; Coordinates execution of contracts between City and grantor; monitors progress of project and adherence to terms and conditions of grant award; provides guidance to project manager regarding specific program requirements that must be met.

• Assists the Grants Application and Program Management Director with the preparation of budget and financing plan documents for grant applications and operations and grant status reports including audit reconciliations.

• Prepares new grants for preparation of appropriate legislation and creation of project accounts in the Projects and Grants module and general ledger accounts in the Oracle ERP System.

• Manages the preparation of invoices, draw down of funds, financial reports and compliance reports as may be required.

• Oversees the reconciliation and review of expenditures, including but not limited to, payroll, draw down of funds, bank statements, accounts payable, and purchasing.

• Coordinates with the departments for timely submission of progress and financial reports.

• Works with the departments to wholly expend awards within the stated grant period and to prevent over-expenditures.

• Manges the preparation and posting of journal entries, including but not limited to, deferred grant process, labor redistributions, expenditure allocations, indirect costs, reclassifications, cost transfers, corrections for mispostings.

• Reconciles transactions on grants monthly and prepare monthly reports, as appropriate.

• Works collaboratively to resolve issues with the departments to satisfy the requirements of the funding agency and the City.

• Acts as primary liaison for the City in matters pertaining to post-award financial management of grants. Educate the departments on pertinent regulations and requirements for these activities.

Other Responsibilities:

• Perform other duties, as assigned, which meet the operational needs of Grants Accounting.

• Collaborate with departmental staff and others as necessary on post award management of grants.

• Develop professional relationships with the departmental staff and representatives at funding agencies.

• Work collaboratively as a team member and independently to complete work with minimal supervision

• Deliver exceptional customer service to internal and external constituents.

• Stay up to date on changes in funding requirements, agency regulations, and compliance issues.

Minimum Training and Experience Required to Perform Essential Job Functions

• Bachelor's degree in Accounting, Finance, Business Administration, Public Administration with professional grant analytics work, or a related field from an accredited college or university.

• Five years of accounting experience of which three years must be grants related, in federal programs grants administration.

• Knowledge of 2 CFR Part 200 Grant Guidelines and Generally Accepted Accounting Principles.

• Strong accounting and financial skills, excellent written and oral communication skills required.

• Experience with ERP systems, preferably Oracle.

• Supervisory experience is required.

Atlanta, Georgia United States View Map