Manager I/II - Finance

DESCRIPTION

**This position will remain open until filled, with a first review date of September 2nd**

Under general direction, plans, organizes, controls, and directs the work of staff performing difficult and complex professional, technical, and administrative support related to all city programs and activities. Coordinates long-term and short-term project planning; coordinates assigned activities with other City departments, divisions, outside agencies, and the public. Provides expert professional assistance to City management staff in all areas of expertise.

DISTINGUISHING CHARACTERISTICS:

Manager I

Manager I is the first level in the Manager series. Incumbents in this classification exercise initiative and judgment as they supervise staff performing duties relating to the department or division assigned. This class is distinguished from the fully experienced Manager II by the more routine nature of work activities and the limited degree of independent judgment and action exercised.

Manager II

Manager II is the second level in the Manager series. Under general direction within a framework of established policies and procedures, the incumbent independently performs the full range of routine to highly complex professional and supervisory work requiring advanced departmental or division knowledge and substantial professional experience. Assignments are given in general terms and subject to periodic review usually upon completion. There is significant latitude for discretion and independent judgment in the selection of work methods to achieve established goals.

EXAMPLES OF ESSENTIAL DUTIES

Essential and other important responsibilities and functions may include, but are not limited to, the following:

• Manage and organize the planning and implementation of complex projects and activities; establish objectives, priorities, and schedules; manage project budgets.

• Assist in developing and implementing department or division goals and objectives, policies, and priorities.

• Plan, organize, and direct the activities and staff of the division; exercise direct and indirect supervision over assigned professional and technical staff; and select, supervise, train, and evaluate professional, technical, and clerical staff.

• Develop and standardize procedures and methods to improve the efficiency and effectiveness of services, projects, and activities; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and recommends to their Director or Deputy Director.

• Supervise department or division staff; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department.

• Assist new or existing staff in learning departmental practices and protocols, methods, and procedures.

• Develop and implement the department or division’s goals, objectives, policies, and priorities.

• Assist in preparing budgets; make budget recommendations relative to the assigned program areas of responsibility; coordinate and compile budget recommendations prepared by other staff into a comprehensive budget document; and research past expenditures and forecast next year’s increases.

• Perform related duties as assigned.

Example Of Essential Functions When Assigned To:

Finance

• Manage and direct the fiscal management of the City, including revenue forecasting, collection and disbursement of funds, accounting, financial reporting, auditing, and investment of funds.

• Plan, direct, and coordinate the administration of the City's finance, accounting and budgeting, services; recommend internal control policies and implement procedures to conduct activities; ensure that activities are conducted in accordance with related laws, ordinances, rules and regulations; develop comprehensive plans to satisfy future needs for departmental services.

• Assist the Director and City Manager in preparation of the operating and capital improvement budgets for the City; estimate anticipated revenues; assist in reviewing proposed budget allocations; conduct complex fiscal analysis and prepare related reports.

• Prepare and supervise the preparation of reports to the State Controller, County Auditor Controller and other Federal, State or County agencies.

• Manage the investments of the City; purchase securities and invest City funds at the direction of the City Treasurer; prepare all documents necessary to transfer funds and document all transactions; manage the preparation of monthly reports for City Council.

• Review posting, balancing, and reconciling of accounting transactions to ensure conformance with generally accepted accounting principles and standards.

• Manage and participate in the City’s annual financial audit; work with the City’s independent auditor; assume responsibility for the development of the Annual Comprehensive Financial Report (ACFR).

• Prepare, present, and be knowledgeable about City Council agenda items on financial matters and attend City Council meetings.

• Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement and direct the implementation of improvements.

• Establish, maintain, and foster positive and harmonious working relationships with City staff and all those contacted in the course of work.

• Provide financial data, and analysis of economic proposals to the City's bargaining team.

• Perform related duties as assigned.

EXPERIENCE & TRAINING / LICENSE AND/OR CERTIFICATE

Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience:

Five years of increasingly responsible experience in an applicable field, including three years of experience in a supervisory or management capacity.

Training:

A Bachelor’s Degree from an accredited college or university with major coursework in a related field.

Licenses/Certifications/Other Requirements:

Possession of, or ability to obtain, an appropriate, valid California driver's license by the time of appointment.

MINIMUM QUALIFICATIONS

Knowledge of:

• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and project management.

• Principles and practices of budget development and administration.

• Principles and practices of employee supervision, either directly or through subordinate levels of supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.

• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned functional area.

• Contract management practices in a public agency setting.

• Applicable Federal, State, and local laws, codes, and regulations.

• General principles of risk management related to the functions of the assigned area.

• Record-keeping principles and procedures.

• Modern office practices, methods, and computer equipment and applications related to work.

• English usage, grammar, spelling, vocabulary, and punctuation.

• Techniques for effectively representing the City in contact with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

• Recommend and implement goals, objectives, and practices for providing effective and efficient services.

• Plan, organize, assign, review, and evaluate staff work and train staff in work procedures.

• Evaluate and develop improvements in operations, procedures, policies, or methods.

• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.

• Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.

• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.

• Effectively represent the department and the City in meetings with governmental agencies, community groups, various businesses, professional and regulatory organizations, and in meetings with individuals.

• Direct the establishment and maintenance of a variety of filing, record-keeping, and tracking systems.

• Operate modern office equipment, including computer equipment and specialized software applications programs.

• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.

• Make sound, independent decisions within established policy and procedural guidelines.

• Effectively communicate in person, over the telephone, and in writing in English; make effective presentations before the public, commissions, and City Council.

• Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.

• Maintain confidentiality of sensitive information.

• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

• Provide quality customer service.

WORKING CONDITIONS:

Physical Demands:

Mobility: frequent use of a keyboard; frequent walking, standing, and sitting for long periods of time; occasional climbing, bending, and squatting.

Lifting: frequently up to 10 pounds; occasionally up to 40 pounds.

Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision.

Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching.

Work Environment:

Work is performed in a typical temperature-controlled office environment, subject to typical office noise.

Incumbents in these classes may be required to work during irregular business hours and travel on an occasional basis.

The City of Palmdale is noted for its highly skilled work force with a large concentration of aerospace firms located at Air Force Plant 42 and nearby Edwards Air Force Base. Its family oriented and culturally enhancing venues such as the Palmdale Playhouse, DryTown Water Park and Starlight Amphitheater make Palmdale "a place to call home."

The city is located approximately one hour north of Los Angeles off the Antelope Valley Freeway (14). Palmdale encompasses about 104 square miles and has a population of approximately 153,000. The City is served by several school districts and has a growing retail and commercial base. For more information visit www.cityofpalmdale.org.

BUSINESS HOURS: Normal operating hours are from 7:30 am to 6:00 pm Monday - Thursday. CLOSED on Friday.

UNION: The Teamsters Local 911 represents certain positions in the City's Maintenance Division of Public Works.

EMPLOYMENT INFORMATION

APPLICATION MATERIALS must be submitted by the closing date listed in the job bulletin. Resumes cannot be accepted in lieu of a City online application.

RESIDENCE within the City is not required.

AN ELIGIBILITY LIST of the most qualified applicants will be compiled based on the results of the selection process. The list will remain in place for a period to be determined by Human Resources.

BENEFITS listed here apply to full-time and benefited part-time positions; not to unbenefited part-time employees unless so described.

A PROBATION PERIOD of six months minimum applies to initial employment with the City.

VACATION, HOLIDAYS AND LEAVE: The City provides 14 paid holidays per year and 80 hours vacation (years one through four) with a maximum accrual of 240 hours (160 hours for benefited part-time employees). Administrative employees accrue 80 hours of administrative leave per year with a maximum accrual of 240 hours.

SICK LEAVE: Employees accrue 96 hours per year with a maximum accrual of 800 hours (400 hours for benefited part-time employees). Unbenefited part-time employees receive 28 hours of paid sick leave per fiscal year.

RETIREMENT: The City is a member of the California Public Employees' Retirement System (Cal-PERS). Full-time and benefited part-time employees will be enrolled in either the New Member or Classic plan, as defined by CalPERS. New Members are enrolled in the 2% @ 62 formula and pay the full 6.25% employee contribution. Classic Members are enrolled in the 2% @ 60 formula and pay the full 7% employee contribution.

All other part-time employees are covered under the Public Agency Retirement Services (PARS).

WELLNESS PROGRAM: The program includes gym membership discounts, healthy eating programs, exercise classes & other programs.

DIRECT DEPOSIT: Direct Deposit is mandatory for all new employees.

CREDIT UNION: F&A Federal Credit Union & Logix Federal Credit Union (formerly Lockheed) are available options.

INSURANCE: The City offers group health, dental/vision, long term and short term disability, and a $50,000 life insurance policy for full-time employees. The City contributes towards the employee's health insurance.

DEFERRED COMPENSATION: The City participates in the ICMA-RC Deferred Compensation Plan, which enables benefited part-time and full-time employees to contribute on a tax deferred basis.

OVERTIME COMPENSATION: Over time is accrued at time-and-a-half for eligible employees for time physically worked in excess of the regular forty (40) hour work week.

PART-TIME EMPLOYEES: Unbenefited part-time employees are reviewed for merit salary advancement, but are not eligible for any other benefits listed. Benefited part-time employees are eligible for CalPERS retirement, sick leave, holidays, & vacation on a prorated basis.

MILEAGE PAY: Any employee may be reimbursed for work related mileage at 54 cents per mile when assigned to use their private vehicle on City business.

SOCIAL SECURITY: The City does not participate in Social Security, and does not deduct Social Security payments from any employee's salary. The City does deduct 1.45% of salary for Medicare & makes a 1.45% matching contribution

*Benefits can change at any time.

Closing Date/Time: Continuous

Palmdale, California United States View Map