Definition Priority Application Date: August 8, 2024 by 5:00 PM (Mountain Time)
Complete applications with required attachments received by the 'Priority Application Date' will be guaranteed consideration. The position will remain open until filled. TO APPLY :- Please complete all sections of the online application, even if a resume is submitted.
- Please include with your completed application the following attachments: Cover Letter & Resume. Please address your desire to work at PHC in your Cover Letter.
- May be subject to a criminal background check.
- Incomplete applications will be disqualified.
- Complete job description available upon request to the Department of Human Resources.
Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast’s paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula!
Partnership Health Center (PHC), 2019 and 2022 winner of the Employer of Choice Award for Missoula, and 2022 winner of the Montana Employer of Choice Award, offers impeccable, integrated services to over 18,000 individuals and families. A 14-site, co-applicant Federally Qualified Health Center with Missoula County, PHC fulfills its mission through the provision of a full range of primary care services - medical, dental, behavioral health, and an on-site pharmacy with a dedication to attending to the social determinants of health. Please visit our website to see the amazing benefits you will receive by joining our team such as medical (no cost for employee), dental, and vision insurance, loan forgiveness, retirement plan contributions, and generous paid sick and vacation time.
Manages and oversees the operations of the accounting office at Partnership Health Center (PHC). Establishes and enforces proper accounting methods, policies and procedures in alignment with Missoula County and PHC guidelines. Provides direct supervision for accounting specialists.
Representative Examples of WorkSupervises Accounting Specialists including training, scheduling, assigning work, evaluation and discipline of employees. Participates in hiring and termination decisions. Assigns projects and directs staff to ensure compliance and accuracy. Oversees the team to complete transactional activities including accounts payable, accounts receivable, revenue recognition, invoicing, payroll, general accounting, reconciliations, month-end close, and maintaining work papers.
Manages PHC accounts payable (AP), including customer vendor relations and AP disbursements. Oversees maintenance of general ledger accounts payable to ensure adherence to PHC and County guidelines while exercising independent judgement and discretion with respect to financial reporting, analysis and special projects.
Reviews and approves all PHC claims in accordance with Missoula County and PHC policies. Acts as the liaison between PHC and Missoula County’s Auditor and Finance Staff to address claims issues.
Manages PHC payroll. Oversees adherence to regulatory, PHC and County guidelines.
Develops, implements and maintains systems, procedures and policies, including AP functions to ensure adequate internal controls are in place. Improves systems and procedures and initiates corrective actions. Participates in the development and implements principles of practice. Establishes and maintains fiscal files and records to document transactions.
Provides input into department goal setting process. Works with the PHC CFO to improve department operations.
Maintains general ledger and prepares monthly budget reports for managers. Monitors spending for adherence to budget, recommends variances as necessary. Compiles and reconciles financial information for board reporting as required.
Responds to financial questions and concerns from PHC supervisors and operations staff. Assists other departments, agencies, and the general public to interpret accounting reports and information, and to identify and correct errors. Monitors and analyzes accounting data used in the preparation of financial reports and statements.
Performs monthly, quarterly, and yearly account reconciliations; reconciles internal financial reports with the County’s accounting system; maintains fixed asset/depreciation schedule; and prepares journal entries.
Collaboratively works with the PHC CFO and PHC Department Heads to develop the annual budget, grant budgets and other budgets as necessary and works in conjunction to prepare the UDS report, cost report and annual audits with oversite of the annual external audit and developing and maintaining necessary systems to maintain proper records and accounting controls.
Prepares monthly budget reports for managers. Monitors spending for adherence to budget, recommends variances as necessary. Compiles and reconciles financial information for board reporting as required.
Submits timely reports and invoices to oversight agencies. Oversees the collection of miscellaneous receivables to verify receipt of payment and correct coding.
Grant financial management to include preparing grant reports and assisting in the monitoring of grants to ensure compliance with all financial requirements; submits grant reports to oversight agencies. Troubleshoots grant reimbursement issues.
Coordinates and completes reports for the PHC annual audit, 990 tax preparation and any other report as requested or required.
OTHER DUTIES:Performs related work as required or directed.
SUPERVISION RECEIVED: Works under the direction of the PHC Chief Financial Officer or designee.
SUPERVISION EXERCISED: Directly supervises Accounting Specialists.
WORKING RELATIONSHIPS: Has frequent contact with employees and supervisors throughout PHC and Missoula County Finance Department. Purpose of contacts is primarily to obtain or provide information and to resolve difficulties and to ensure compliance and effective operations.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: KNOWLEDGE: Considerable knowledge of general accounting principles and practices. Considerable knowledge of governmental and health care accounting practices. Working knowledge of the principles and practices of HIPAA compliance. Working knowledge of County HR policies, applicable union contracts, and departmental work routines. Working knowledge of the PHC Corporate Compliance Guidelines. Working knowledge of the principles and practices of personnel supervision.
SKILLS: Skill in the use of financial software, Microsoft Excel and automated accounting systems. Skill in the use of a personal computer and spreadsheet, database and word processing applications. Skill in the use of a calculator and other modern office equipment.
ABILITIES: Ability to effectively supervise and direct employees. Ability to perform complex, detailed accounting work with a high degree of accuracy. Ability to manipulate large amounts of data using accounting software and databases. Ability to plan and execute a work plan with multiple deadlines. Ability to coordinate work as part of a team. Ability to establish and maintain effective working relationships with diverse individuals and groups. Ability to communicate effectively in the English language, orally and in writing.
Minimum QualificationsAn equivalent combination of education and experience may be considered.
EDUCATION: Requires a bachelor’s degree in accounting or finance. CPA or CPA candidate desired.
EXPERIENCE: Requires five years of general ledger accounting experience, and one year of supervisory experience.
Physical/Environmental DemandsThe work requires little physical activity and the employee commonly remains in an office setting. A significant amount of the work is performed at a computer work station. Light lifting (20#) may be required. May need to attend off-site meetings on occasion.
SPECIAL REQUIREMENTS : Requires immunizations or proof of immunity to certain infectious diseases and a TB test. New employees will be asked to volunteer vaccination status for required vaccines upon hire and will be offered assistance during hiring to receive necessary immunizations. Employees who have not received the vaccines required for their positions or who are unwilling to voluntarily provide vaccination status for required vaccines will receive a reasonable accommodation where such accommodation does not require an undue hardship or endanger the health or safely of any person.
This summary outlines the benefit programs; actual benefits may vary depending on bargaining unit and employment status.
Missoula County will reward your contributions to our community with competitive compensation and generous benefits, including but not limited to:
Excellent Medical Health Benefits– Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $258.00 per pay period.
Medical deductible is $500 for an individual and $1,000 for a family.
Flexible Benefits Plan– Pre-tax out-of-pocket medical expenses and day care expenses.
Voluntary Life Insurance Coverage, Long and Short-Term Disability, Critical and Accident Insuranceare offered through Mutual ofOmaha.
Public Employees Retirement System– Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan.
Sheriffs' Retirement System (SRS)– A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005.
Public Service Loan Forgiveness- Working for Missoula County may qualify you to receive student loan forgiveness. Look here to learn more and understand whether you may be eligible.
Supplemental Retirement Benefitsare offered through Valic or Nationwide.
Sick Leave– Full-time employees accrue 7.38hours per month and are eligible to use sick leave once you have been an employee for 90 days.The accrual is pro-rated for part-time employees.
Vacation Leave– Full-time employees accrue 9.24 hours per month and are eligible to use leave after continuous employment for a period of 6 full months. The accrual is pro-rated for part-time employees.
Holidays– The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years.
Paid Parental Leave (PPL)-In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Missoula County 6 continuous weeks of PPL to eligible full-time employees that have been with the county for 180 days. The hours are pro-rated for part-time employees.
Tuition Assistance- Because we value the professional and personal development of our employees, Missoula County is proud to offer reimbursement of certain education expenses.
Closing Date/Time: Continuous
