Administrative Support Coordinator II

Working Title: Administrative Support Coordinator II

Classification Title: ASC II

Posting Details

Priority Application Deadline: Thursday, August 15th @ 11:55pm PST (Posting will remain open until filled)

Hiring Preference


Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Administrative Support Coordinator II (ASC II) provides administrative and academic program support for the Department of Family and Consumer Sciences (FACS). The incumbent works directly with the Department Chair and Instructional Support Assistant on various tasks and projects, involving evaluation and recommendations related to operational and procedural matters. Coordinates all administrative and clerical support functions and performance of administrative work pertaining to the department’s programs: BS in Family and Consumer Sciences, BS in Family Studies and Human Development, BS in Fashion Merchandising and Management. The ASCII works independently under general direction of the Chair and College of SSIS administration, on large-scale, complex projects through initiation, execution, coordination, implementation, and evaluation. The ASCII is responsible for managing the department’s enrollment, academic schedule, budget and purchasing, and works closely with the Chair on personnel-related matters when appropriate.

FLSA: Non-Exempt (Eligible for overtime compensation)

Anticipated Hiring Range: $3865 per month - $4058 per month, commensurate with candidate's education, experience, skills, and training.

CSU Classification Salary Range: $3,865.00 per month - $ 6,336.00 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range: 2

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Work Hours: 8am - 5pm

Department Information

The Department of Family and Consumer Sciences offers three distinct programs, two minors and one certificate. The focus of these programs is to enhance the skills and knowledge that will promote the well-being of individuals, families, and communities. Our programs and professions focus on individuals and families in order to achieve an optimum balance between people and their environments. The mission of Family and Consumer Sciences is to empower individuals and families to function interdependently in a global society. The Family & Consumer Sciences Department values diversity among its faculty, is committed to building a culturally diverse intellectual community, and strongly encourages applications from minorities.

https://www.csus.edu/college/social-sciences-interdisciplinary-studies/family-consumer-sciences/

Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and
practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally,

incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to

clearly communicate. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The

ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program,

or their equivalents combined with several years of related office work experience.

Required Qualifications

1.Experience coordinating and/or performing day-to-day clerical and administrative support functions in a complex administrative environment.
2. Experience setting priorities, meeting deadlines, and evaluating and making recommendations pertaining to operational and procedural matters.

3. Expertise with office software packages (e.g., Microsoft Office, Adobe) and equipment and the Internet.

4. Strong organizational and multi-tasking skills and ability to initiate, coordinate, execute, and evaluate large- scale, complex projects that may involve coordination with the College and/or other departments.

5. Ability to provide lead work direction, training, and guidance to student assistants. Provide input to performance evaluations, when needed. Assumes accountability for student assistants work flow and work completion.

6. Ability to work with frequent interruptions.

7. Ability to work creatively and independently under general direction related to departmental goals.

8. Ability to interpret and apply policies and procedures independently and use judgment and discretion to act and make decisions and recommendations when precedents do not exist.

9. Ability to prepare correspondence and utilize spreadsheets and databases.

10. Excellent written and verbal communication skills with the ability to convey information clearly and accurately (e.g., reports) and with mastery of English grammar, punctuation, and spelling.

11. Ability to develop, research, analyze, evaluate, and recommend innovative solutions to a broad range of operation and procedural office and administrative problems.

12. Skilled in interaction with others at all levels within and outside the university, including in sensitive interpersonal situations.

13. Experience maintaining sensitive and confidential information and demonstrated ability to use discretion regarding confidential matters.

14. Demonstrated ability to work with people from diverse backgrounds.

15. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Conditions of Employment

Ability to pass a background check.

Preferred Qualifications

16. Experience working in higher education.

17. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.

18. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.

19. Knowledge of budget policies and procedures, scholarships, and financial record tracking.

20. Proficiency with online business processes/platforms, such as Common Management System (CMS), Human Resources / Student Administration (HR/SA); Cognos, Cascade, Concur, Saclink email; Financial Data Warehouse; Blackbaud; OnBase, OneSolution, OneDrive, PageUp, Canvas, CFS Finance Access, EAB, SacSend 2.0, Qualtrics and/or Add/Drop procedures.

21. Three years of experience working in an academic department office, including course scheduling, travel processing, faculty and staff hiring, budget forecasting and reconciliation, supervising students, public contacts, and student interaction.

22. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.

23. Ability to maintain department website

24. Ability to use social media to professionally represent the workplace

Documents Needed to Apply

Resume, cover letter, and diversity statement.

Diversity Statement: Sac State holds diversity, equity, and inclusion (DEI) in its core values. Please include a statement up to 500 words, discussing your commitment to supporting students, staff, and faculty in a diverse University setting.

Failure to upload required documentation may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety .

As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu .

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Advertised: Aug 01 2024 Pacific Daylight Time
Applications close:

Closing Date/Time:

Sacramento, California 95819 United States View Map