Administrative Services & HR Operations Manager, HRM

Job Summary

The incumbent assumes all ASM/HRM operations responsibilities to ensure that Human Resources and Budget management functions of the HRM department are completed in a timely and appropriate manner. Facilitates the completion of other centralized functions such as events, business continuity, planning and other duties as assigned. In addition, this position will play an integral role in the implementation of collective bargaining agreements, executive orders and technical letters issued by the Chancellor's office regarding human resource policy. Furthermore, this position is the project lead for all HR related functions outsourced by the Chancellor's Office/other CSU Agency to the campus. As well as being the subject expert on independent contractors, conflict of interest and acts as a backing up with unemployment/worker's compensation administration and additional administrative functions.

Key Responsibilities

• Oversight of all Compensation, Employment, On-boarding activities, and Budget Functions for Human Resources - Initiates recruitments in PeopleSoft. Obtains necessary approvals, position descriptions, interview questions, and other required documentation. Screens resumes that are received. Contacts applicants for initial screening and to schedule interviews. Coordinates interview process across department. Once finalist candidate is selected, checks reference, works with AVP to determine offer amount, makes offer and ensures that communication with candidate takes place.
• Implementation of HR Policies, procedures. Subject matter expert on Conflict of Interest/Form 700 and independent contractors - Review HR Technical letters as issued by the Chancellor's Office and HR Systemwide staff to assess impact and develop implementation strategies across many areas. Coordinate with Faculty Affairs, Budget, and Staff Human Resources as appropriate. Determine PeopleSoft HR impact and manage changes. The incumbent will facilitate the communication of policy matters and procedural changes.
• HR Operations & Special Event Activities - Prepares training presentations and materials for campus constitutes regarding: Student Payroll, FWS, New Hire Sign-in and Summer Bridge.
• Serves as the primary liaison between CSUCO Management and the CSU B HR Staff. Primary functions include functional implementation, management of CSULB customer service delivery team, development of customer service best practices, and continuous evaluation of daily operations to ensure quality and effective HR service delivery.
• Relocation Services - Development and administration of a standardized relocation program for all campus employees, including faculty.
• Worker's Compensation and Unemployment Administration - Assists Workers Comp and Unemployment Manager Worker's Compensation.

Knowledge Skills and Abilities

Ability to take direction, assimilate information and learn all the responsibilities of the position. Ability to select, understand and consistently apply policies/procedures according to directive or CSU guidelines. Ability to review detailed numerical records or transactions to identify, trace and correct processing errors and take appropriate action to remedy problems. Ability to work under pressure with constant interruptions. Ability to set priorities and deadlines to ensure that multiple projects are completed in a timely manner.

Strong management abilities. Able to work well with team members and promote unity. Outstanding technical skills. Excellent communication skills with the public required. Strong English grammar, spelling, and punctuation skills. Knowledge of general office procedures and practices. Team player and self-starter. Excellent critical and strategic thinking skills. Ability to initiate actions and solve problems using sound judgment by gathering data, reasoning logically and drawing valid conclusions.

Demonstrated, relevant knowledge of principles and practices of personnel management. General knowledge of payroll administration. Experience as an active participant in the development and application of payroll and benefits procedures. Knowledge of business strategy and techniques for aligning HR programs with business priorities. Ability to redirect approaches in the face of new opportunities. Computer competence and proficiency with application software such as Word, Excel, PowerPoint, and Microsoft.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

A minimum of five years of general administrative experience in payroll and human resources or equivalent combination of education and experience required.

• CSU experience strongly preferred.

• Bachelor's degree required. Graduate level degree is preferred.

Physical Summary

• Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

HR Service Group

Compensation

Hiring Range: The hiring range for this position is $6,666 - $7,500 per month commensurate with candidate's education, experience, skills, and training.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Benefits

This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits.

Classification

Administrator I

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY

It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu .

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

Advertised: Jul 30 2024 Pacific Daylight Time
Applications close: Aug 13 2024 Pacific Daylight Time

Closing Date/Time:

Long Beach, California 90815 United States View Map