Elections Associate I/II

Description

The posted salary reflects the 7% increase effective October 1, 2023. An additional 6% salary increase will occur in October 2024. Increased County contributions to medical will be in effect starting January 1, 2024.

Under direction, to perform seasonal administrative work involved in the Elections Department; may provide direction to extra-help/seasonal or volunteers; and to do related work as required.

DISTINGUISHING CHARACTERISTICS
This is the advanced working seasonal level support position . Incumbents are normally assigned an Elections Program, but may be cross-trained and rotate between programs within the Elections Department. Positions in this class provide seasonal support to County Clerk-Recorder-Elections personnel, may provide direction to extra help/seasonal or volunteers, and are distinguished from the Elections Associate I (Extra-Help/Seasonal) by the use of independent judgment.

REPORTS TO
Assistant County Clerk-Recorder, Sr. Deputy County Clerk-Recorder-Elections, or designee.

CLASSIFICATIONS SUPERVISED
This is not a supervisory class.

TYPICAL PHYSICAL REQUIREMENTS
Sit for extended periods; frequently stand and walk; bend, stoop, and kneel; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX.

TYPICAL WORKING CONDITIONS
Work is performed in an office environment; continuous contact with other staff and the public.

Example of Duties

(The following is used as a partial description and is not restrictive as to duties required.)
I:

• Assists with recruiting locations for polling places, training classes, distribution and return centers, ballot drop-off sites, and voting centers;
• Assists with voter education and outreach events;
• Assists with preparation, distribution, and pick-up of supplies for polling places, outreach events, training classes, and other election events;
• Assists with the processing of voted ballots, includes opening and flattening, damaged ballot duplication, sorting manual ballot tallying, and machine tabulation;
• Assists with the sorting, batching, and preparing of voter registration forms and other election related documents for data entry and processing;
• Assists with the processing, and verifying of Vote by mail and Provisional Ballots;
• Assists with the issuing of ballots to qualified voters in person and by mail;
• Scans materials into tracking system, package and prepare materials for storage, move and state materials at each step of the process;
• Answers inquiries and provides information to the public about elections and voter registration in person, in writing, and by telephone;
• Performs data entry of voter registration and election information in to the election management system and looks up information as needed;
• May offer orientation or answer procedural questions;
• Other duties as assigned.

II:

• Coordinates with locations for polling places, training classes, distribution and return centers, ballot drop-off sites, and voting centers;
• Participates in voter education and outreach events;
• Prepares, distributes, and picks-up supplies for polling places, outreach events, training classes, and other election events;
• Processes voted ballots, includes opening and flattening, damaged ballot duplication, sorting manual ballot tallying, and machine tabulation;
• Sorts, batches, and prepares voter registration forms and other election related documents for data entry and processing;
• Prepares, verifies, and processes Vote by mail and Provisional Ballots;
• Issues ballots to qualified voters in person and by mail;
• Recruits and trains Election Volunteers on resolutions to possible problems in accordance with procedure;
• Prepares, verifies, and processes Petition, including nominations, initiative, and recall, and performs second-level verifications;
• Proofreads official ballots, sample ballot and voter information pamphlet text, department website information, publications, and other election-related voter materials;
• Administers candidate nominations, measures, and campaign finance filings, including preparation and immanence of records;
• Updates voter registration records based on information from statewide voter registration database and other government agencies, including USPS and DMV;
• Exercises considerable judgment, discretion and interpretive ability in determining the needs of caller and visitors;
• Answers inquiries and provides information to the public about elections and voter registration in person, in writing, and by telephone;
• Other duties as assigned.

Minimum Qualifications

Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

I:
Two years of responsible clerical, office, and general administrative support work experience OR One year of general work experience AND Associates degree from an accredited college or university OR Bachelor’s degree from an accredited college or university.

II:
The equivalent of one year of responsible work experience performing elections administration and support functions OR One year of general work experience AND Bachelor’s degree from an accredited college or university.

STRONGLY DESIRED : Elections related experience OR Elections administration certification.

Knowledge Of/Ability To

KNOWLEDGE OF:

I:
Learn and perform a variety of administrative, office, and general support work with minimal guidance.
Read, interpret, and apply policies, procedures, and regulations.
Customer services principles, including the handling of irate and distress people.
Learn to operate a computer and use department software in the performance of assigned work.

II:
Organization, functions, programs, policies, and procedures of an administrative environment.
Principles of supervision, work direction, work coordination, and training.
Read, interpret, and apply policies, procedures, and regulations.
Customer services principles, including the handling of irate and distress people.
Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software.

ABILITY TO:

I:
Learn the laws, rules, regulations, and policies affecting the functions and procedures of the Elections, including public access to documents, filing of petitions, and the registration of voters.
Learn and perform a variety of basic elections support functions.
Learn the terminology related to the functions and operations of Elections Office.
Gather and organize data and information.
Use a computer and appropriate software for word processing, and record keeping functions.
Deal tactfully and courteously with the public and other staff when explaining the functions, policies, and procedures of the Elections Office.
Establish and maintain cooperative working relationships.

II:
Assist with planning, organizing, and coordinating the functions of the Elections Office.
Provide supervision, work direction, work coordination, and training for other staff.
Perform a variety of complex and specialized support work related to the functions and operations of the Elections Office.
Read, understand, interpret, explain, and apply a variety of rules and regulations related to the functions of the Elections Office.
Design and redesign applications and elections materials.
Manage multiple priorities while meeting deadlines.
Learn the terminology related to the functions and operations of Elections Office.
Gather and organize data and information.
Deal tactfully and courteously with the public and other staff when explaining the functions, policies, and procedures of the Elections Office.
Establish and maintain cooperative working relationships.

SPECIAL REQUIREMENTS:

Possession of, or the ability to obtain, an appropriate valid California Driver’s License.

Required to work weekends and evenings during peak election periods and to attend meetings or trainings.

All County employees can and will be called upon to act as Disaster Workers when needed.

SUPPLEMENTAL INFORMATION:

The contents of this class specification shall not be construed to constitute an expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of San Benito assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or admissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a "meet and confer" process and are subject to the Memorandum of Understanding currently in effect.

Selection Process: All completed applications and supplemental questionnaires will be reviewed. Depending upon the number of applicants who meet the minimum qualifications, the examination process may include a screening committee (pass/fail) and/or an oral examination (100%) which may include a written practical component to determine placement on the eligible list.

In accordance with California Government Code section 3100, et., seq., all County of San Benito employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath.

NA

01

I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed.

• Yes
• No

02

Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Answers such as "see resume" or "see above" will remove you from consideration. I have read and understand the statement above concerning submission of supplemental questionnaire responses.

• Yes
• No

03

This role includes mandatory weekend and evening shifts during peak election periods, as well as attending meetings and training sessions. Are you able to commit to these requirements?

• Yes
• No

04

Do you possess or have the ability to obtain a valid State Driver's License?

• Yes
• No

05

Do you have at least one year of responsible work experience performing elections administration and support functions?

• Yes
• No

06

Do you have at least one year of general work experience?

• Yes
• No

07

Do you possess a Bachelor's degree or higher from an accredited college or university?

• Yes
• No

08

Do you have elections experience?

• Yes
• No

09

Do you have election experience in San Benito County?

• Yes
• No

Required Question

Closing Date/Time: 10/4/2024 5:00 PM Pacific

481 4th St., Hollister, California 95023 United States View Map