Description Are you a Human Resources professional skilled in navigating employee and labor relations matters? The City of Costa Mesa is seeking a Human Resources Administrator to join our team in our Employee and Labor Relations Section where you'll play a pivotal role in fostering constructive relationships with our valued workforce. If you're looking for an opportunity to make a meaningful impact and contribute to a supportive workplace culture, this may be the perfect fit for you! WHY WORK FOR COSTA MESA: The City of Costa Mesa, with the motto "City of the Arts", is one of California's most eclectic and vibrant cities. Located just one mile from the Pacific Ocean and in the heart of Orange County, Costa Mesa is a great place to live , work and play. The City offers exceptional employee benefits, opportunities for training and development, and prides itself on its Core Values of Integrity, Sustainability, Compassion, Innovation, Inclusion and Collaboration.
THE POSITION:The Human Resources Administrator plans, organizes, directs and supervises programs and activities within the Human Resources Division, including recruitment and selection, position classification, compensation, employee and labor relations, employee development, employee benefits, general liability, workers’ compensation, safety, property and general insurance administration and loss control; and provides highly responsible and complex administrative support to the Human Resources Manager. To view the complete job description, click here: Human Resources Administrator (Confidential
*) .
*CONFIDENTIAL EMPLOYEE DESIGNATION: An employee in this classification may have access to decisions or the decision-making process of the City concerning matters related to employer-employee relations and may have access to, or prepare, confidential materials, information and/or recommendations on behalf of the City in matters relating to employer-employee relations and therefore is a non-represented confidential employee.
APPLICATION INSTRUCTIONS AND SELECTION PROCESS: First application review date: August 22, 2024 Applications must be completed and submitted online
. Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application. Applications may be rejected if incomplete . If desired, candidates may upload a resume into their application in the "Attachments" field of the application. However, applicants may not submit a resume in lieu of completing the online application. Any other required documents must be submitted in person to the Human Resources Division by the application deadline.
It is recommended you use a personal email address on your application instead of a work email address. Notifications during this recruitment will be sent by email only (regardless of the notification preference selected during the online application process).
The selection process may include, but is not limited to the following components: application review and evaluation, written examination or exercise, practical exercise and interview evaluation. Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list will be in effect for one (1) year, unless exhausted sooner. The eligibility list established from this recruitment may be utilized to fill other assignments or lower-level vacancies which occur during the life of the list.
Dependent upon the position requirements, all employment offers may be contingent upon successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (Live Scan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation.
Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice.
Essential FunctionsThese functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed.
Directs, evaluates, and mentors subordinates; allocates resources; develops work standards.
Ensures compliance with Federal, State, and Local labor and employment; workers’ compensation, occupational safety and health laws and regulations.
Supervises or conducts statistical analyses, special studies and surveys; prepares comprehensive technical reports and maintains uniform and efficient reporting and data collection systems.
Assists in planning, developing and implementing division goals, objectives, policies and procedures including the Human Resources division budget.
May represent the City in administrative hearings or other proceedings or serve as a liaison to a special committee.
May act as the Human Resources Manager if designated to do so.
Performs other related duties as required.
When assigned to Employee and Labor Relations (current vacancy):Assists with labor negotiations, union inquiries, and meet and confer obligations by gathering and analyzing data, tracking and costing proposals, and developing City positions; facilitates and participates in discussions and meetings between department managers, labor representatives, and employees to resolve issues; and interprets and implements labor agreement provisions.
Works with department managers to address employee relations matters, including employee complaints, allegations, and deficiencies; consults with managers and employees regarding the interpretation of personnel practices, policies, and procedures, including related laws and regulations; conducts investigations; implements discipline and termination procedures; and advises on grievance procedures.
Reviews, tracks, and assists in the administration, investigation, and/or resolution of EEO complaints and ADA matters.
Administers citywide organizational development and training programs; conduct needs assessments to identify citywide and department-specific training needs; design and prepare a variety of course curriculum and materials.
Develop and oversee effective leadership development programs.
Work with Department leaders to develop succession plans for the City and their respective departments.
To view Essential Functions for other areas of assignments, please click
here .
Qualification GuidelinesGraduation from an accredited college or university with a Bachelor’s degree in Human Resources Management, Public or Business Administration, Industrial Relations, Organizational Psychology or a related field. A Master’s Degree is desirable.
Five years of broad and progressively responsible experience in personnel/human resources/risk management with a public agency. Supervisory experience is desirable.
An equivalent combination of education and relevant experience that provides the desired knowledge, skills and abilities to successfully perform essential functions may also be considered.
LICENSE AND/OR CERTIFICATE:Possession of, or ability to obtain, a valid California Driver's License. Revocation of license during employment may result in disciplinary action or reassignment.
REQUISITE KNOWLEDGE AND SKILL LEVELS:Knowledge of the principles of human resources and risk management administration
Knowledge of labor and equal employment laws and employee relations techniques.
Knowledge of employee benefits administration, risk management, workers’ compensation, tort/civil liability, property or casualty insurance, and/or self-insured program operations.
Knowledge of principles, systems and methods of position classification, wage and salary administration, recruitment, selection and training.
Knowledge of State workers’ compensation, occupational safety and health laws and regulations.
Knowledge of contract and labor negotiations.
Knowledge of health and benefit, wellness and safety programs.
Knowledge of communication techniques required for gathering, evaluating and transmitting information including interviewing, counseling, instructing, directing group discussions, preparing and presenting of oral and written technical reports and research projects.
Knowledge of statistical measurements and record keeping methods and techniques.
Knowledge of budgetary principles and practices.
Skill in utilizing Microsoft Office.
Skills in utilizing Neogov Online Application System is highly desirable.
Skill in utilizing PeopleSoft software program is highly desirable.
REQUISITE ABILITIES:Ability to work confidentially and with discretion.
Ability to define problem areas; collect and evaluate data; define and select alternatives; draw conclusions and develop, plan and implement recommendations.
Ability to communicate effectively both orally and in writing and prepare and prepare and present written and oral information in a clear, concise and accurate manner.
Ability to gain cooperation and compliance with requests by speaking logically and clearly.
Ability to interpret rules and regulations, laws and policies and apply them with good judgment.
Ability to establish and maintain effective working relationships with staff, City officials, representatives of other governmental agencies, contractors, third party administrators and the general public.
Ability to supervise, schedule and direct the work of others.
Ability to maintain department records, files and data.
Ability to perform assignments rapidly and accurately with considerable independence.
Supplemental Information PUBLIC EMPLOYEE DISASTER SERVICE WORKER: In accordance with Government Code Section 3100 - all City of Costa Mesa employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS:
Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification.
Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis.
EQUAL OPPORTUNITY EMPLOYER:
The City of Costa Mesa is an Equal Opportunity Employer.
To view benefit information for all groups, Click Here
New employees contribute 9% of their salary on a pre-tax basis towards the 2%@60 or 2%@62 CalPERS retirement formula depending on eligibility.
Employees receive the following health insurance flexible benefits contribution:
- Current: $1,600monthly
- Effective January 2025: $1,650monthly
The City does not participate in the Social Security system; however, federal mandate requires new employees to contribute 1.45% of wages to Medicare. As a condition of employment, all new employees are required to enroll and participate in the direct deposit program.
Closing Date/Time: Continuous
