Job Summary This position is dynamic, requiring the full range of work related to program and policy research, analysis, development, evaluation, and operational analysis related to this position. The incumbent must deal with processes that require a high level of accuracy and attention to detail. The individual in this position must maintain effective working relationships within and outside of the work group and at times, act as the liaison with other campus entities. This individual must be flexible in dealing with changes in policy, procedures, and organizational structure and issues.
Department Summary Within Strategic Enrollment Management, the Office of the Registrar serves the entire campus community and its alumni. It is responsible for the integrity and maintenance of all aspects of the student academic record from point of admission to the University, progressing through the evaluation of transfer credit, registration, program and enrollment changes verification of enrollment activity, tracking of degree progress, degree conferral, diploma preparation, graduation, and transcript production. The Office of the Registrar is also responsible for the administration of the University's courses, curricula, and academic scheduling that support student enrollment and progress to degree.
Key Qualifications - Perform complex system analysis, overseeing module configuration and maintenance support within PeopleSoft, including documentation, maintenance, troubleshooting, and problem resolution related to accuracy and reliability as well as evaluating fixes associated with Academic Advising module.
- Analyze and articulate the ramifications of proposed changes in academic policy and processes as they relate to student progress to degree (e.g. graduation requirements, non-course requirements etc.). Use and understand the PeopleSoft Student Information system, primarily the Academic Advising module, to ensure accuracy and maintenance. Address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action.
- Ensure accuracy, continuity, and consistency of evaluation decisions by providing a historical perspective, explaining past practice, interpreting the intent of policies and practices, etc. Requires frequent contact with Degree Progress Evaluators, Catalog staff, and administrators to resolve procedural or policy decisions. Take a comprehensive approach to analysis and recommendations on changes to process and policies. Extensive communication required, and when necessary, provides written analysis.
- Analyze academic policy and/or process changes to ensure that the written policy and practice reflect the intent in which the changes were originally justified and is compliant with all University and state regulations. Provide interpretation of changes in academic policy and/or processes to ensure the degrees are granted based on criteria as intended by the Academic Senate. Determine the best way to build these new and changing policies and practices into the relevant software applications.
- Participate in the creation, execution and documentation of plans to build, test, and verify the accuracy of automated degree audit reports for existing and new versions of software.
- Maintain Expected Academic Progress (EAP) tables and quarterly report, and test the EAP report for accuracy as blanket substitutions are approved and changes to the degree audit are necessary.
Education and Experience - Equivalent to graduation from a four-year college or university. Three years of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.
Salary and Benefits Anticipated Hiring Range: $60,000 - $70,000 annually
Classification Range: $52,548 - $95,064 annually
Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.
Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu .
Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer.
Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).
Positions are posted for a minimum of 14 calendar days. Advertised: Jul 25 2024 Pacific Daylight Time
Applications close:Closing Date/Time:
