Job Summary Manages an office of approximately 125 academic employees, which includes 30 tenured/tenure-track faculty 1 FERP, 63 Lecturers, 14 Teaching Assistants, and 17 Instructional Student Assistants, as well as supervising 3 full-time staff: ftes of 1,110.65 with five BAs (764), second majors (17) four minors (55), a certificate in Professional Writing (37) and an MFA and an MA (122). Serves as the primary resource for information regarding Department policy and practice for faculty, students, and staff providing continuity in policy and procedure; maintains Department budget and records; and completes faculty and staff hiring.
Key Responsibilities - Understand, disseminate, and implement procedures, policies, and practices - Advise/consult with Chair on all department objectives, goals, projects, and priorities.
- Budget and fiscal records - Manage budgets for all funds which include general fund, continuing education accounts (CERF) for English Department, and Foundation accounts for English Department, and grant accounts. Provide budget information to Chair, and others as required.
- Personnel -Create systems to expedite all personnel-related functions-hiring, evaluation, assigned time, workloads, and contracts.
- Supervision - Coordinate all clerical functions in this large department office, including planning individual assignments, training staff, and making assignments based on office workload and deadlines.
- Departmental record-keeping, records processing, reports, and written material preparation - Coordinate all aspects of the scheduling process, including on-line data entry of courses, room selection, assignment of faculty to classes room changes, cancelled classes, added classes, permit process, and special needs of programs, faculty, and students.
- Arranging Events and Activities - Plan events or activities with chairs input.
Knowledge Skills and Abilities Advanced problem-solving and organizational skills are required in the administration of the varied tasks performed in this position. Managerial, supervisory, and interpersonal skills are required for the daily delegation and supervision of assignments performed by the Psychology Department’s Office staff. Knowledge of budget and fiscal resources, allocations, and accountability. Provide professional representation for the department to all constituencies. Develop and deliver essential information through written and oral interactions. Establish and maintain collaborative working relationships with program faculty, academic departments, the dean’s office, and a variety of offices and individuals on and off campus. Working knowledge of Windows, Word, email, spreadsheets, databases (particularly CMS and Ad Astra), and webpages.
Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience • Bachelor’s degree or equivalent and two years of related experience required.
• Bachelor’s degree preferred.
• Academic department or program experience preferred.
Physical Summary - Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).
Department English
Classification Administrative Analyst/Specialist - Nonexempt
Compensation Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.
CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,694 - $7,131 per month.
Benefits Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation, and sick leave, and 14 paid holidays each year.
Time Base 1.0 time-base, 40 hours per week.
Duration of Appointment This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures Click Apply Now to complete the CSULB Online Employment Application.
PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
Additional Information A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.
Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu .
Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Advertised: Jul 20 2024 Pacific Daylight Time
Applications close: Aug 03 2024 Pacific Daylight Time
Closing Date/Time:
