This recruitment will remain open until a sufficient number of qualified applications have been received and may close without notice. First application review is scheduled for the week of August 5th. As such, interested Candidates are encouraged to apply early.The City of Santa Fe Springs seeks applicants for the position of Administrative Intern. This is an hourly, at-will, non-benefited position with approximately 20 hours per week. The internship is an opportunity for college students to obtain valuable on-the-job experience. Recruitment is deemed as "continuous" and may close at any time without notice. The current vacancy is in the Community Development Department:
Community Development Department: The Community Development Department serves the general public, applicants, and other Departments in an efficient and fair manner to ensure consistency with our general plan, zoning and land use requirements mandated by local ordinances, State and Federal law.
*Students working on their Degree in Urban and Regional Planning are HIGHLY DESIRABLE. Related fields such as Landscape Architecture, Urban Studies, Geography, and Environmental Studies are also desirable.
POSITION PURPOSE: Under immediate supervision, supports a city department and its staff in office duties, programs, activities, resources, and events; provides administrative assistance; researches, collects, and assembles information.
SUPERVISION RECEIVED: Receives immediate supervision from higher-level management or professional staff.
SUPERVISION EXERCISED: None.
EXAMPLES OF DUTIES AND RESPONSIBILITIES: A. Held in Common: Supports the Mission of the City and its Elected and Appointed Officials.
Provides courteous and timely service to the public as the ultimate employer.
Works cooperatively with other City employees.
Exhibits integrity and displays ethical behavior.
B. Essential Job Specific Duties: Researches, collects, and assembles information on a variety of Department projects.
Provides administrative assistance and support to department staff.
May prepare public relations materials; uses various word processing, presentation,
and spreadsheet software.
Assists in planning and coordination of special events and programs.
Interacts with the general public; provides assistance and information in assigned
program area.
C. Other Job Specific Duties: Prepares illustrative materials for presentations; prepares presentations.
Assists in coordinating meetings; may attend meetings.
Researches and compiles a variety of information and data.
Maintains a variety of records and files.
Inputs a variety of data; may run reports.
May meet with or handle community, individual, or group problems.
May prepare invoices, check requests, expense reports.
Assists with the processing of permits and applications related to specific Department function.
Performs related duties as required.
REPRESENTATIVE COMPETENCIES AND QUALIFICATIONS: The requirements listed below are representative of the knowledge, skill and ability required to satisfactorily perform the jobs essential duties and responsibilities.
Knowledge of: Methods and techniques of research, statistical analysis and report preparation; mathematical principles. Customer services practices; telephone etiquette. Departmental practices, policies, and procedures; and related terminology. Federal, state, and local laws, codes, and regulations. English usage, spelling, grammar, and punctuation. Basic public relations and public administration principles. Modern office procedures and equipment including computers. Mathematical principles. Word processing, presentation, spreadsheet, database, and other related software applications.
Ability to: Perform specialized, technical, professional and routine administrative tasks in assigned area. Plan and coordinate special events and projects. Collect and assemble data. Perform arithmetic calculations. Prepare presentations. Maintain records and files. Follow written and oral instructions. Work independently in the absence of supervision. Communicate effectively verbally and in writing. Work with accuracy and attention to detail. Operate and use modern office equipment. Effectively organize and prioritize assigned work. Establish and maintain effective working relationships with other people.
EDUCATION AND EXPERIENCE: The following requirements generally demonstrate possession of the minimum requisite
knowledge and ability necessary to perform the duties of the position. A typical way to obtain these would be:
- High School Diploma or an equivalent certificate or diploma recognized by the State of California.
- Recent graduate or current enrollment in an accredited college or university preferably with upper division standing and completion of course work in a field appropriate to assignment such as: public or business administration, political science, urban planning, civil engineering, construction management or a related area.
- Some experience and knowledge of local government operations preferred.
- A valid State of California driver's license and an acceptable driving record
*Required Documentation at time of online application submission:
The following documentation must be uploaded and submitted with your online application:
Proof of education (degree or unofficial college transcripts) Failure to provide the required documentation will result in your application being removed from further consideration.
Note: to ensure proper uploading of documents to on-line application record, it is best to reduce the file size of the electronic document before uploading.
NEPOTISM POLICY: Relatives may be appointed regardless of the designation of full or part-time classification. Candidates with relatives employed by the City will be excluded from applying for a vacancy if one or more of the following criteria exist: 1) The appointment of a relative would place one in a supervisory capacity directly over the other 2) The appointment would create a situation in which it is conceivable personal gain for one could be obtained by the actions of the other 3) The appointment would create a situation where performance or non-performance of either would have a direct effect upon the performance of the other 4) The appointment would create a situation where the confidentiality of either could be compromised. Candidates with relatives employed by the City will be evaluated on a case-by-case basis. "Relative" shall be defined as: mother, father, son, daughter, brother, sister, grandmother, grandfather, grandchild, spouse, domestic partner, step mother, step-father, step-sister, step-brother, stepchild and step grandchild.
WORKING CONDITIONS: The work environment characteristics described are representative of those an employee encounters in performing the essential functions of this job.
- Work is primarily performed indoors.
- Noise level is quiet to moderate.
- Hazards are minimal.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable
accommodations may be made to enable employees with disabilities to perform the essential duties.
- Sit for extended periods of time.
- Stand, walk, and bend.
- Push, pull, and reach overhead and above shoulders.
- See well enough to read documents and operate office equipment.
- Lift and move up to 25 pounds.
HOW TO APPLY: Applicants are required to complete and submit a City Application online. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must first create an account first.
METHOD OF SELECTION: Selection may be based upon an application review, a performance examination and evaluation, and a structured interview. Appointment will be contingent upon a criminal record check and physical examination, including a drug screen.
ACCOMMODATION: If you require special testing and/or interview accommodation due to a physical, mental, or learning disability, please call the Human Resources Office at (562) 409-7530 at least 5 days prior to the scheduled date.
Non-Benefited
