Description Tacoma Public Schools Expected Start Date: Mid-August/September
FTE: 1.0
Hours per day: 8
Salary Level: PT Level 5 - Range is $29.32/hour - $41.96
This is a Temporary position which will end upon return of staff member, which is anticipated to be the beginning of January.Examples Of DutiesESSENTIAL JOB FUNCATIONS This position, under guidance of the administrator, collaborates with District schools and community partners to coordinate scheduling of athletic and other events at Tacoma Public Schools (TPS) facilities and campus sites; works together with Facilities staff for schedule accuracy; monitors and audits events at all facilities and campus sites; performs analysis of event processes; supports financial operations relative to events and athletic facility utilization.
1. Assists administrator in the implementation of a comprehensive Facility Use program to include District, partners, and community events, athletics, and interscholastic athletics program.
2. Directs, under the guidance of the administrator, and administers facility scheduling software while monitoring use of District Facilities and community users; ensures program is up-to-date with all facility use schedules including: internal school, District, athletics, maintenance use, external partner/community use, and required rental documents.
3. Acts as first point of contact and operates as liaison for facility usages and events; focuses on the availability of District facilities to meet community expectations and engagement.
4. Monitors events staff by maintaining active, visible involvement at events and ensuring adherence to established procedures.
5. Oversees events and athletic contests held at District Facilities.
6. Assess completed activities for quality control and identification of improvement opportunities; creates Facility Use dashboards to include usage by the District, District partners, and the community.
7. Performs budget tracking and analysis; projects budget needs and makes recommendations; provides assistance and expertise to clerical staff in budget tracking activities, recommends methods and processes, provides training and coordinates and trains facility use event support staff as directed, and, as needed.
8. Monitors and maintains, under direction of the administrator, event cost accounting; monitors budget expenditures and burn rate; monitors progress of, and maintains documentation for, events; coordinates with other departments for event staffing needs and required overtime; analyzes actual cost compared to estimates.
9. Develops various reports using database software for both staff and management use; develops and implements computer programs to interface the database records with the automated maintenance system, as directed and as needed.
10. Submits work orders when facility maintenance needs are identified; determines equipment needs; monitors safety and security of facilities; responds, under guidance of the administrator, to inquiries and/or complaints from the staff and public.
11. Compiles information on participation of students.
OTHER JOB DUTIES 1. Provides back up assistance to department staff, as needed.
2. Maintains and updates knowledge and skills required for success in the position by participating in professional development activities, as needed, or as assigned.
3. Performs related duties as assigned, on a temporary basis.
4. Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to the performance of the work.
CONDITIONS Required to respond to, and defuse, if appropriate, difficult and sensitive situations and/or people; exposed to prolonged visual concentration and video display; required to travel to District sites and other locations; may be required to work outdoors in inclement weather; may be exposed to loud equipment; required to lift and carry up to 20 pounds, bend, squat, stoop, kneel, crouch, walk, twist, climb, hear, speak and be mobile.
Minimum QualificationsEducation and Experience High school graduation or equivalent; Associate degree in business, sports management, or related field; three years of experience in office environment, and multi-crafts trades field using technology, athletics environment, preferred; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.
Licenses/Special Requirements
Valid Washington State drivers’ license.
Fingerprints and successful WSP and FBI background clearance/sexual misconduct clearance.
Allowable Substitution
Equivalent combinations of education and experience will be evaluated by the Human Resources
Department for comparability.
Knowledge, Skills and Abilities
Knowledge of accounting and internal control practices and procedures.
Knowledge of database administration and design.
Knowledge of building maintenance and custodial practices is preferred.
Knowledge of school facility locations.
Skill in obtaining, clarifying, and exchanging information.
Skill in preparing written reports and recommendations.
Skill in identifying and resolving problems.
Skill in spreadsheet and database application.
Skill in quality customer service.
Ability to obtain, clarify, and exchange information.
Ability to perform network system maintenance and troubleshooting.
Ability to make accurate complex arithmetical and statistical calculations.
Ability to read blueprints.
Ability to concentrate on detail and be precise.
Ability to organize and coordinate activities;
Ability to prioritize and meet deadlines.
Ability to work without direct supervision
Ability to maintain accurate records.
Ability to participate effectively as a team member.
Ability to multitask and operate efficiently under pressure and resolve conflicts while under
time constraints both independently and cooperatively.
Ability to organize work, set priorities, and meet deadlines.
Ability to demonstrate reasonable, reliable, and regular attendance.
Ability to operate personal computer with associated software application.
Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socio-economic setting.
Supplemental InformationThis job description is not an employment agreement or contract. District administration has the exclusive right to alter this job description at any time without notice. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.
Tacoma Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups.
- Civil Rights Coordinator: Renee Trueblood, 253-571-1252, civilrights@tacoma.k12.wa.us
- Title IX Coordinator: Wayne Greer, 253-571-1191, wgreer@tacoma.k12.wa.us
- 504 Coordinator, Elementary: Jennifer Herbold, 253-571-1096, jherbol@tacoma.k12.wa.us
Mailing address: P.O. Box 1357, Tacoma, WA 98401-1357.
Closing Date/Time: 7/21/2024 11:59 PM Pacific
