DescriptionAssists in planning and managing the activities of the Nassau County Library System in order to ensure the proper administration and provision of County Library Services. Prepares, presents, and maintains State Aid grant budget. Maintains positive rapport with the public and other agencies to foster a positive Library image within the community. Oversees daily operations at the main Library facility and supervises assigned Library staff. Supervises circulation staff at the main library and provides probationary and annual evaluations. Assists in creation of Library Long Range Plan; including scheduling community Focus groups and leading staff Focus groups. This position is not assigned by building or particular location and requires the flexibility to work at various library branches as assigned. Requires evening and weekend work.
Examples of Duties- Assists the Library Director with the responsibilities of planning and managing the activities of the Nassau County Library System.
- Oversees daily operations at the Library’s main branch, to include managing the Reference, Non-Fiction and Local History Collections. Maintains reference materials, evaluates materials, recommends new materials and weeds collections on a regular basis..
- Prepares, presents, maintains and submits all State Aid to Libraries grant program to include documentation and reporting; reviews with Library Director as required.
- Assists in preparing, presenting and maintaining other departmental/branch budgets.
- Designs and maintains a functional website for all libraries using a third-party web designer.
- Assists in creating and implementing the annual plan of service and long-range plan, to include recommending technology plans for libraries for the improvement of Countywide Library services as required.
- Supervises duties of assigned Library staff; supervisory duties include instructing; assigning, reviewing and planning work of others; maintaining standards; coordinating activities; allocating personnel; recommending new employees; acting on employee problems and recommending employee transfers, promotions and discipline; reviews the work of subordinate staff for completeness and accuracy; evaluates and makes recommendations as appropriate; offers training, advice and assistance as needed.
- Plans and coordinates all adult programs at the main Library.
- Seeks and develops adult program opportunities for all Library branches; coordinates adult programming with all Friends of the Library (FOL) Groups.
- Assists patrons applying for passports to include: scheduling appointments, interpreting passport policies, processing photographs, preparing passport transmittals; processing and mailing passport applications daily, etc.
- Manages the Volunteer Program; interviews, selects, schedules and assigns duties and supervises volunteers for main library. This includes community and student workers. Maintains records of work performed.
- Writes Library press releases promoting activities and services for newspapers, social media and web page. Posts press releases to Library website.
- Schedules, oversees and prepares the use of the Library meeting room to include assisting with policy interpretations as needed.
- Performs duties of Library Director in his/her absence, to include attending various County/City community meetings.
- Receives and responds to public inquiries and complaints regarding Library programs and services.
- Proctors tests for college students and professionals; instructs students and community groups on bibliographic information.
- Serves as representative on the County Safety and Wellness Committees and actively participates in local, regional, state and national organizations as they relate to the Library.
- Assists with developing Library policies and revising existing policies as needed.
- Prepares, processes and submits various documents, including monthly and annual reports, newspaper/media releases, publicity materials, work orders, instructional materials, Annual Statistical Summary, departmental inventory, schedules, various other reports, memos, correspondence, etc.
- Interacts and communicates with various groups and individuals such as the immediate supervisor, subordinates, co-workers, County employees, Library patrons, volunteers/students and community service workers, vendors, professional peers, and the general public.
- Performs circulation desk functions which may include but are not limited to shelving library materials; emptying book drops; preparing and recording daily newspapers. Balancing cash register. Accepting patron applications for library cards; receiving and processing requests from patrons for book reserves, interlibrary loans and new book purchases.
- Acts as liaison with various groups, to include but not limited to, coordinating voter registration for State Library of Florida and the Amelia Island Genealogical Society.
- Performs a variety of routine office duties as required, which may include but are not limited to typing reports and correspondence, entering computer data, copying and filing documents, answering the telephone, etc.
- Operates a vehicle and a variety of equipment which may include a computer, printer, typewriter, scanner, microfilm reader, microfiche reader, audio-visual equipment, bar code scanners, fax machine, copier, calculator, telephone, etc.
- Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to higher management with respect to vacation time and leave requests.
- Performs related duties as required.
(These essential functions are not a complete statement of all duties required of the job. Employees will be required to perform such other related job duties as may be assigned or required.)
Typical QualificationsRequires a Master’s Degree in Library Science accredited by the American Library Association and at least two (2) years of professional library experience, after completing the library education program. Must obtain and maintain annual certification with the Department of State as required to process passports with six (6) months of hire. Must possess a valid State Driver’s License.
Supplemental Information- Knowledge of the methods, policies and procedures of the Department and Nassau County as they pertain to the performance of duties of the Assistant Library Director.
- Knowledge of the functions and interrelationships of County and other Governmental agencies.
- Knowledge of the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position.
- Ability to help ensure Departmental and County compliance with all applicable laws and regulations.
- Knowledge of the methods and practices of Public Library operations and administration, including acquisitions, cataloging, circulation, reference services, children’s and adult services, etc.
- Knowledge of the Dewey Decimal Classification.
- Knowledge of reference topics and is able to assist patrons in locating and researching information as needed.
- Ability to consistently provide quality customer service to patrons and staff as required.
- Ability to make sound, educated decisions.
- Ability to plan, organize and direct professional staff, support staff and volunteers.
- Ability to apply supervisory and managerial concepts and principles; has knowledge of administrative principles involved in developing, directing and supervising various programs and related activities.
- Ability to offer instruction and advice to subordinates regarding Departmental policies, methods and regulations.
- Ability to perform employee evaluations and to make recommendations based on results.
- Ability to offer training and assistance to co-workers and employees of other departments as required.
- Skilled in public relations.
- Ability to take the initiative to complete the duties of the position without the need of direct supervision.
- Ability to plan, organize and prioritize daily assignments and work activities.
- Ability to learn and utilize new skills and information to improve job performance and efficiency.
- Knowledge of proper English usage, punctuation, spelling and grammar.
- Knowledge of modern office practices and technology.
- Ability to use a computer for word processing and records management.
- Ability to perform required mathematical calculations.
- Ability to read and interpret various materials pertaining to the responsibilities of the job.
- Ability to assemble and analyze information and make written reports and records in a concise, clear and effective manner.
- Ability to produce quality work despite the stress of deadlines.
- Knowledge of the terminology and various professional languages used within the department.
- Ability to maintain effective relationships with co-workers, personnel of other departments, professionals and members of the public through contact and cooperation.
- Ability to make public presentations.
- Ability to react calmly and quickly in emergency situations.
ESSENTIAL PHYSICAL SKILLS: - Task may require extended periods of time at a keyboard, workstation or standing.
- Stooping
- Sitting
- Kneeling
- Bending
- Crouching
- Reaching
- Standing
- Walking
- Lifting and carrying up to 20 lbs.
- Pushing and pulling
(Reasonable accommodations will be made for otherwise qualified individuals with a disability)
WORK ENVIRONMENT: - Work is performed inside and occasionally in an outside environment.
- Knowledge of the occupational hazards and safety precautions of the job.
ADDITIONAL INFORMATION: Incomplete applications will not be considered. Applications will continue to be received until the listed closing date or the position is filled, whichever is earliest. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check.
Nassau County is an Equal Opportunity Employer and a Drug Free Workplace. Nassau County values the service veterans and their family members have given to our country and that the County supports the hiring of returning service members, military spouses, and their family members as such this position is eligible for Veterans’ Preference in accordance with applicable laws.
The information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, environmental conditions, or qualifications required of employees assigned to this position. This position may be required to work in a safety sensitive capacity at any time based on emergency declaration or other operational need. Nassau County reserves the right to edit or re-write this job description at any time.
An organization is only as good as the people it employs. To attract and retain the best team possible, the
Nassau County Board of County Commissionersoffers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.
BOCC-Contributed Benefits - Medical & Prescription Drugs Benefits
- Health Savings Account (HSA) Contributions with a Qualified Plan
- Florida Retirement System
- Employee Assistance Program
- Tuition Assistance Program
Optional Benefits - Dental
- Vision
- Life & AD&D
- Supplemental & Dependent Life & AD&D Insurance
- Long Term Disability
- Voluntary Benefits Offered By Aflac and/or Colonial
- 457(b) Deferred Compensation Program
- Roth IRA
NOTE: For detailed information regarding available benefits click here.
FLORIDA RETIREMENT SYSTEM (FRS)The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. Employees are required to contribute 3% of their salary per Florida Statute.
TUITION ASSISTANCE PROGRAMThe County may provide tuition assistance to cover the cost of tuition and books to County employees requesting tuition reimbursement for courses at an accredited college or university which are applicable to the employee's field of work and/or are of such nature to directly prepare employees for positions of greater responsibility within the County. Contact the Human Resources Office for additional details.
HOLIDAYSThe following, as well as any other days the BOCC may declare, are designated as official holidays for County Employees:
New Year's Day
Martin Luther King, Jr. Day
Presidents Day
Good Friday
Memorial Day
Juneteenth
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
The Day After Thanksgiving
Christmas Eve
Christmas Day
PTO LEAVE All full-time employees shall accrue Paid Time Off (PTO) Leave in accordance with the following formula:
Years of Employment Hours Per Year 0 through the end of the 4th year 180
5 years through the end of the 10th year 200
11 years through the end of the 15th year 220
16 years and over 240
For additional information please view Nassau County's Policies & Procedures .
