Description This position will be assigned as a Crime Analyst for the Sheriff's Department. The posted salary reflects the 7% increase effective October 1, 2023. An additional 6% salary increase will occur in October 2024. Increased County contributions to medical will be in effect starting January 1, 2024.
Under direction, to plan, organize, supervise, and participate in the administrative support functions of a County Department; to assist Department management staff with preparing and monitoring the Department budget; to perform complex administrative support functions for the County Department; to prepare administrative and budget reports; and to do related work as required.
DISTINGUISHING CHARACTERISTICS
This is a specialized administrative and supervisory classification for coordinating and supervising the administrative support functions of a County Department. The incumbent in this class is responsible for the day-to-day supervision of assigned administrative support staff and performing a broad scope of complex administrative and fiscal work for a County Department.
REPORTS TO
Various County Department Directors
CLASSIFICATIONS SUPERVISED
Accounting and Administrative Support positions.
TYPICAL PHYSICAL REQUIREMENTS
Sit for extended periods; frequently stand and walk; stool, kneel and crouch to pick up or move objects; normal manual dexterity and eye-hand coordination; physical ability to lift, push, carry, and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including telephone, calculator, copiers, and FAX.
TYPICAL WORKING CONDITIONS
Work is performed in an office environment; continuous contact with other staff and the public.
Example of Duties(The following is used as a partial description and is not restrictive as to duties required.)
Consults with the Department Head in the formulation of administrative policies; directs the fiscal and general business activities of the agency; directs or monitors various grant programs; assists in directing budgetary and fiscal control programs and the preparation of the budgets; plans, directs and supervises office service units such as clerical, purchasing, supplies, central files, accounting and building services; develops and improves programs for the effective utilization of office space, forms and supplies, equipment and other property; makes time and cost studies and makes changes to promote more efficient production; develops production standards and schedules work; prepares and reviews rules and manuals of procedures on administrative matters and assists in directing the instruction of their use; directs the maintenance of property records and passes on the requests for the purchase of major items of new property, or repairs in existing property; confers with representatives of other departments on administrative services problems; coordinates data processing needs; negotiates leases; interviews sales representatives; prepares special administrative reports and dictates correspondence.
Minimum QualificationsAny combination of training and experience, which would likely provide the required knowledge and abilities, is qualifying. A typical way to obtain the required knowledge and abilities would be:
Two years of experience as an Administrative Services Specialist with the County of San Benito.
OR
Three years of responsible experience in a managerial or administrative staff position performing administrative, management, personnel, fiscal or grants work. (Successful completion of the courses required for a Bachelor's Degree in public or business administration or a closely related field may be substituted for up to two years of the required experience).
Knowledge Of/Ability ToKnowledge of:
-The principles and practices of public administration and organization applicable to a local public agency.
-The principles of budget analysis, formulation and control.
-Methods and techniques of accounting procedures.
-Work organization.
-Simplification and layout.
-The principles of personnel administration and supervision.
-Statistical methods and methods of graphic presentation used in administrative budget analysis. -Modern office methods, forms and equipment.
-The principles of staff development training and employer-employee relations.
-The fundamentals of governmental accounting.
Ability to:
- Organize and coordinate a management services program within a county department.
-Establish accounting procedures.
-Evaluate organization.
-Administrative and budgetary problems and find workable solutions.
-Train, supervise and evaluate the work of subordinates.
-Represent the department effectively with other departments and agencies.
-Speak and function effectively in group activities.
-Write clear and concise correspondence and reports.
Selection Process: All completed applications and supplemental questionnaires will be reviewed. Depending upon the number of applicants who meet the minimum qualifications, the examination process may include a screening committee (pass/fail) and/or an oral examination (100%) which may include a written practical component to determine placement on the eligible list.
In accordance with California Government Code section 3100, et., seq., all County of San Benito employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath. SAN BENITO COUNTY BENEFITS FOR MANAGEMENT EMPLOYEES (This is meant to be an overview of benefits only. For full benefit terms and conditions, please see MOU)
Employees in regular, full-time positions will be eligible to participate in the following employee benefits:
Pay Day: Employees are paid bi-weekly.
Insurance Deductions: The insurance and benefits deductions will take place bi-monthly, normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly.
Vacation: Based on continued years of service. Newly hired MEG employees may be eligible for higher vacation accrual rate for previous public sector experience (verification required). Maximum accruals may apply depending on the bargaining unit.
- 5 to 9 years of service = 15 days per year
- 10 to 14 years of service = 18 days per year
- 15 + years of service = 20 days per year
Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated.
Holidays: 13.5 holidays (including 3 floating) for most employees. Safety officers and dispatchers receive approximately 5% holiday pay in addition to their base pay in lieu of paid holidays off.
Sick Leave: 15 days per year. Maximum accruals apply.
Medical Plan: Comprehensive CalPERS medical plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are eligible to participate.
Increase County contributions to medical effective January 2024.
a. Employee Only: $750.00, which would include the PEMHCA Minimum
b. Employee Plus One: $1,250.00, which would include the PEMHCA Minimum
c. Family: $1,515.00, which would include the PEMHCA Minimum
The County's contribution above shall be prorated for positions that are less than .90 FTE rounding to the nearest one-quarter time.
HRA: Employee Only Medical Plan: $1,500 maximum
Employee Plus One Medical Plan: $3,000 maximum.
Employee Plus Family Medical Plan: $4,000 maximum.
Employees who are eligible to receive a "cash in lieu of' enrollment in the County's medical plan shall receive a taxable payment of $150 monthly (pro-rated into biweekly installments of $69.23).
Dental Plan: County contributes $30 to Delta Dental plan for full-time employees and their families.
Vision Plan: The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to full-time employees only.
Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents.
Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Voluntary life insurance plans available.
Disability Insurance: Confidential and Management groups participate in the State Disability Insurance.
Credit Union: Membership to the Santa Clara Federal Credit Union is available to San Benito County employees.
Deferred Compensation: Employees may participate in tax-deferred retirement savings. Three 457 plans are available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply.
Retirement: Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit.
All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS.
Supplemental Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances.
Flexible Spending Accounts: Health and Dependent Care available, pre-tax deductions.
01
I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed.
02
Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Answers such as "see resume" or "see above" will remove you from consideration. I have read and understand the statement above concerning submission of supplemental questionnaire responses.
03
Please indicate your highest level of education.
- Did not complete high school or equivalent
- High School, GED, or equivalent
- Some College
- Associate's Degree
- Bachelor's Degree
- Master's Degree or higher
04
Do you have a bachelor's degree in public or business administration, or a closely related field?
05
Do you have two years of experience as an Administrative Services Specialist with the County of San Benito.
06
How many years of responsible experience do you have in a managerial or administrative staff position performing administrative, management, personnel, fiscal, or grants work?
- No Experience
- Less than 1 year
- 1-2 years
- 2-3 years
- 3-4 years
- 4-5 years
- More than 5 years
07
Rate your level of experience in handling challenges and solving problems in an administrative or managerial role:
- Limited Experience
- Some Experience
- Moderate Experience
- Extensive Experience
08
Provide a detailed example of a complex problem you solved in a previous role that required strong leadership and decision-making skills. How did your approach align with the needs of the organization, and what were the outcomes achieved?
09
How would you rate your proficiency in fiscal management and budgeting?
- Beginner
- Intermediate
- Advanced
10
Have you directly managed grants in any of your previous roles?
- Yes, extensively
- Yes, moderately
- Yes, limited experience
- No experience
Required Question
Closing Date/Time: 7/10/2024 5:00 PM Pacific
