Supervising Staff Specialist's (Community Investments Office)

The Bay Area Air Quality Management District (Air District) is a regional government agency, committed to achieving clean air to protect the public's health and the environment. The Air District accomplishes this goal through regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices.
The Air District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others - southwestern Solano and southern Sonoma.
At the Air District, we take pride in our commitment to fostering a workplace that values diversity and promotes cultural awareness. We prioritize employee engagement by providing a collaborative and inclusive environment that encourages active participation and open dialogue. Additionally, we believe in pay equity and strive to create an equitable compensation structure. With a strong emphasis on work-life balance, we understand the importance of supporting our employees' well-being both inside and outside the workplace. Join us in a dynamic and inclusive culture where your contributions are celebrated, and your growth is nurtured.
The Air District is conducting an open recruitment for the position of Supervising Staff Specialist in the Community Investments Office. This is a full-time, represented position for one (1) vacancy.

COMMUNITY INVESTMENTS OFFICE
The Community Investments Office represents a transformative approach to community investment, ensuring that financial resources—particularly those derived from the Community Benefits Penalty Funds Policy—are reinvested into meaningful, community-driven solutions. By turning penalties into progress, the office helps mitigates harm caused by polluters and fosters funding opportunities that enhance public health, environmental quality, economic opportunity, and community well-being. Through transparent decision-making, the office builds trust, promotes collaboration, and delivers measurable outcomes aligned with community priorities.

WHAT YOU’LL DO:
Under direction of the Community Investments Officer, the Supervising Staff Specialist will:

• Lead initiatives related to fund administration
• Support work to establish guidelines for equitable fund distribution
• Lead community engagement plan implementation initiatives
• Work with community-based organizations on investments strategies
• Lead annual impact reporting activities

About the Position
The promotes and fosters an inclusive work environment. In addition to supervising staff the
Supervising Staff Specialist's (Community Investments Office) key duties typically include developing and implementing strategies, policies, trainings and programs that support the Community Investments Office goals and the Air District's Strategic Plan. They will ensure investments are aligned with community needs, by engaging local leaders, community-based organizations, businesses, and community members. They also build and maintain relationships with community organizations in support of fund reinvestment related programs and initiatives. Serving as a resource and advisor to leadership and staff on Community Investments matters, they provide guidance on best practices and emerging trends in the field.

Definition
Under direction, supervises the staff and activities for assigned programs in the areas of incentives, contracts, business services, finance, budget, and facility management; and performs related work as assigned.

Distinguishing Characteristics
This is the supervisory level in the Staff Specialist series. This class provides both supervision and professional services in support of the District’s goals and objectives. Incumbents are responsible for supervising the work of assigned staff. This class is distinguished from manager levels in that the latter have overall management responsibility for assigned programs and staff.

Examples of Duties for this Position
(Illustrative Only)

Organizes, assigns, supervises, reviews, trains and evaluates the work of professional, technical and support staff; recommends staff assignment and provides for staff training and development.

Collaborates with management teams on workforce and succession planning strategies.
Designs, develops and implements programs to boost employee engagement and enrich organizational culture.

Plans, coordinates, and conducts a variety of difficult and highly sensitive Community Investments Office assignments; directs, reviews, and trains for the Community Investments Office function and staff; monitors workflow and reviews work products, methods, and procedures.

Supervises staff in research, administrative and technical activities necessary to achieve program objectives.

Supervises the development of policies, procedures, manuals and forms; analyzes issues, prepares reports andrecommendations.

Reviews, analyzes, and administers a variety of contracts, and other agreements in support of Air District activities; monitors expenditures and charges against agreements; prepares fiscal status reports for management; advises contractors and management regarding issues involving contract administration and interpretation; and prepares cost analyses.

Supervises preparation of Requests for Proposal (RFPs) and Requests for Quotations (RFQs); prepares contract documentsand other agreements using standard Air District procedures; and reviews and negotiates contract terms and conditions.

Coordinates and facilitates workshops, meetings, and trainings on the technical application and interpretation of Districtprograms; makes presentations and develops supporting technical materials.
Maintains electronic databases and program records.

Oversees the preparation and response to correspondence directed toward public and private organizations relative toprograms; responds to oral and written requests for information about programs.
Explains and interprets technical policies, rules and regulations regarding programs; gathers and prepares background information.

Leads and performs the most complex and highly specialized projects and assignments related to the areas of CommunityInvestments Office management.

Plans, coordinates, and conducts a variety of difficult and highly sensitive Community Investments Office assignments; directs, reviews, and trains for the Community Investments Office function and staff; monitors workflow and reviews work products, methods, and procedures.

Prepares Community Investments Office related Board/Committee agenda items; develops and prepares presentationmaterials; serves as subject matter resource at Board/Committee and presents agenda item to the Board/Committee asassigned.

Assists the management staff in the formulation of policy, goals and objectives, and the annual budget for the Community Investments Office.

Performs other duties as assigned.

Minimum Qualifications

Education and Experience:

A typical way to obtain the knowledge and skills is:

Equivalent to a Bachelor's degree and four years of professional analytical experience, including developing and administering programs.

How to Apply & Selection Criteria

Interested individuals must submit a completed Air District application, along with a chronological resume and the answers to the Supplemental Questionnaire no later than 5 p.m. on Monday January 20.
Applications are accepted online; please visit our website at www.baaqmd.gov/jobs to apply.

Resumes must be attached to the application and will not be accepted in lieu of the required application materials. Postmarks, faxes, and e-mailed applications will not be accepted.

Supplemental Questions Instructions
Individuals who apply for this position must respond to each of the required supplemental questions. Applications must be received by the Human Resources Office no later than the time and date specified in this vacancy announcement. The responses to the supplemental application questions will be used in accordance with the procedures indicated under the Selection Criteria section.

Please limit your responses to no more than one page (500 words) per question. Do not combine your responses or reference your application, resume, or any other requested documentation that you have included with your application packet to answer a question. This information will be evaluated as is and may be used to determine those applicants with the most directly related experience, education, and training to continue in the selection process. It is very important to provide a concise, clear, legible, complete response to each question.

Selection Criteria
Selection may be based upon a competitive examination consisting of a written exercise, interview, or combination of the two. Depending on the number of qualified applicants, an application screening and/or panel interview may be used to determine the most qualified applicants.

The District may hire from this recruitment process to fill future vacancies occurring within the next 18 months.

Persons with disabilities who may require reasonable accommodations during the application and/or selection process should notify the Human Resources Office at (415) 749-4980.

The Air District is an Equal Opportunity Employer that is committed to diversity and inclusion in the workplace. We prohibitdiscrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability,genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

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• Bay Area Air Quality Management District