Under general direction of the Finance Director or their designee, this position performs professional accounting work, including recording and reporting of financial transactions and preparation of financial reports; plans, organizes, coordinates, and performs a variety of highly responsible and complex analytical, statistical, financial, and administrative duties related to the City’s budget; and provides budgetary control for assigned funds and City departments. This position also provides support in various functional areas of the Department of Finance, including payroll, accounts payable, accounts receivable contract administration, grant administration, regulatory compliance, and/or program management.
SUPERVISION RECEIVED AND EXERCISED
Receive administrative direction from the Finance Director or their designee.
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Duties may include, but are not limited to the following:
- Assists in the accurate and proper maintenance of the City’s double-entry accounting system including all sub-systems which may include payroll, accounts receivable, accounts payable, etc.
- Participate in the implementation of accounting procedures and methods, and analyzes existing procedures and prepares recommendations for revisions when necessary.
- Assists with the preparation and completion of periodic balancing and reconciliation of the general ledger and subsidiary accounts; provides departmental monthly reports for project accounting and cash balances
- Assists with the preparation, creation, and submission of daily financial transactions, monitors journals
- Participates in preparation of the City’s annual financial statements and annual federal, state, and local reports; prepares working trial balances, working papers, and other audit schedules and documents
- Conducts a variety of complex professional level administrative, operational, financial, and analytical duties in support of the preparation of highly complex reports, studies, research and analysis of accounts, statistics, and legal requirements
- Provides assistance in resolving operational and administrative challenges to identify issues, identify solutions, develop recommendations and assist in implementations
- Performs internal audits of operations and communicates results in oral or written format
- May be assigned to participate in the collective bargaining process, as staff support and performs all duties required by the process including, but not limited to costing, assisting in recommendations for changes to contract language and other related duties
- Coordinates with respective city departments the processing of grant expenditures and requests for reimbursements or fund draw downs.
- Interprets rules, regulations, laws, MOU’s and policies in making recommendations to management personnel.
- Analyzes accounting and financial records and prepares written and oral reports as may be needed in a clear and understandable manner
- Assists in the preparation of the annual budget including, but not limited to: revenue and expenditure forecasting and research; Capital Improvement Plan project and equipment justifications and ranking; and costing of authorized positions
- Participates in the selection, training, development, and evaluation of department support staff; may act as the supervisor in his/her absence
- Oversees the collection and proper accounting of City revenue; may occasionally provide coverage for the front counter collection functions to ensure good public relations are maintained
- Oversees the investment of idle cash and transfer of funds as needed to meet cash flow requirements
- In conjunction with the appropriate departments and outside agencies, develop, implement and monitor activities to provide technical accounting and services
- Provides assistance in the administration and monitoring status of adopted budget (Revenues and Expenditures), including the Capital Improvement Program.
- Researches projects and surveys for administrative and operational needs: budgeting, labor negotiations, procedures and policies
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
- Accounting and Auditing Principles
- Governmental Accounting and financial analysis
- Advanced principles of financial administration, including budgeting, reporting, taxation, and revenue
- Pertinent laws and regulations governing fiscal recordkeeping and government organizations
- Organization and operation of municipal government
- Grant accounting and reporting
- City’s Financial and Human Resources Management ERP System or a comparable system
- Research techniques and report writing
- Policy administration
- Staff supervision, lead training, and performance evaluation
- Modern office practices, procedures, and administration
- Customer service best practices
- Utilize accounting software and standard office software including spreadsheets, word processing, and electronic mail
- Examine and verify financial documents and reports
- Prepare complex financial statements, reports, and analyses
- Communicate effectively both verbally and in writing
- Establish and maintain effective working relationships
- Exercise individual and innovative judgment and make difficult decisions.
- Exhibit discretion and integrity when handling sensitive situations.
Education and Experience
Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
- Education: Equivalent to Bachelor's degree from an accredited college or university in accounting, finance, or closely related field;
- Experience: Three (3) years of increasingly responsible, professional accounting or analytical experience in public finance.
Examples of another equivalent combinations include:
- Associate degree from an accredited college or university with major coursework in accounting, business administration or related field with six (6) years of increasingly responsible experience in accounting, bookkeeping or financial analysis.
License and Certification:
- Possession of or ability to obtain a California driver’s license.
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