Job Description and Duties
The Health Information Management Department has a permanent, full-time vacancy for a Health Record Technician II (Specialist) position. This position reports directly to the Health Record Technician III. This position is responsible for analytical decisions on Medicare Part D approvals; billing/assigning diagnostic codes; ancillary and inpatient services billing; communicating with physicians and other clinicians; and entering discharge medications in the Patient Reservation Tracking System (PaRTS). Other duties will include entering new employees/updating current employee information in ADT, processing electronic signatures, and abstracting data from health records.
Please be certain that your application package is thorough and completely describes your work experience. All interested qualified candidates that meet the recruitment criteria should submit Form STD 678 Employment Application to the Human Resources - Examination/Hiring Unit.
Applications may be screened and only the most qualified candidates will be invited for an interview. This position will be filled pending budget approval.Applications will be accepted until position is filled. Multiple cut-off dates are set for application submission: February 1, 2023, February 22, 2023, March 15, 2023, April 5, 2023, April 26, 2023 and May 17, 2023. Applications received after a cut-off date will be processed for the next cut-off date listed.
To ensure that your application will be considered for this recruitment the following items are required:
- You must complete the STD. 678 Employment Application in its entirety and include, “Health Record Technician II (Specialist) - JC# 351109” in the “Job Title(s)” section of the application.
- Duties Performed and Supervisor’s name and Contact information must be completed on the STD 678 - Incomplete applications will not be considered .
- Resumes will not be accepted in lieu of information provided on the STD. 678
- Attach a copy of proof of degree and transcripts if education is required to meet the minimum qualification
- Foreign transcripts must be evaluated and submitted with application STD. 678
- If applicable, you must include copies of any documents that will support you meet the minimum qualifications for this classification (e.g. Training and Development Assignment or out-of-class experience approved and documented in your Department’s Personnel Office). Failure to do so may disqualify you from this process.
You will find additional information about the job in the Duty Statement
You will find the Minimum Requirements in the Class Specification.
- HEALTH RECORD TECHNICIAN II (SPECIALIST)
- Job Application Package Checklist
- Duty Statement
Position DetailsJob Code #:
JC-351109 Position #(s):
480-521-1872-003Working Title: HEALTH RECORD TECHNICIAN II (SPECIALIST) Classification:
HEALTH RECORD TECHNICIAN II (SPECIALIST)
$4,419.00 - $4,975.00 T # of Positions:
1 Work Location:
Napa County Job Type:
Permanent, Full Time Facility:
Department of State Hospitals - Napa
Founded in 1875, Napa State Hospital is the only state hospital in Northern California for persons struggling with severe mental illness. Classified as a low to moderate security facility, the hospital has a bed capacity to treat up to 1,362 patients on an attractive campus with treatment units located on 138 acres. Staff is dedicated and committed to delivering high quality, cost-effective, professional services and specialized programs in an environment that promotes continuous improvements in treatment for individuals with mental disabilities.
Department Website: http://www.dsh.ca.gov
***Due to the Governor’s State of Emergency most staff are teleworking. While US mail applications are still accepted, applying electronically through your CalCareers account is strongly encouraged.***
- The position(s) require(s) a Background Investigation be cleared prior to being hired.
- The position(s) require(s) Medical Clearance prior to being hired.
Candidates who reside outside of the State of California may be admitted to the job interview. However, upon job offer candidates must provide proof of residence in California prior to their appointment becoming effective, or the offer may be rescinded.
NOTE: Please do not submit the “Equal Employment Opportunity” questionnaire (page 10) with your completed State Application (STD 678). This page is for examination use only.
Appointment is subject to the provisions of the SROA process: SROA/SURPLUS/ REEMPLOYMENT candidates are encouraged to apply and must attach a copy of their status letter in order to be considered.
Interested applicants who wish to mail their application must submit: a completed Standard State Application (Form STD. 678) with an original signature, to the contact/address listed below. You must clearly indicate the basis of your eligibility (i.e., list, transfer, SROA/Surplus, reinstatement, etc.), classification title, position number, and job control number in the Examination/Job Title section.
Applicants must submit the required documents in order to be considered for this position.
Failure to complete the STD 678 in its entirety may result in disqualification, resume does not take the place of the STD 678.
Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: Until Filled
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of State Hospitals
Attn: Michael Hawkins
1215 O Street, MS 17
Sacramento , CA 95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of State Hospitals
1215 O Street, MS 17
Sacramento , CA 95814
Application drop off locations may be non-operational during weekends and holidays.
08:30 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Other -
DSH-2177-RELEASE OF PERSONAL INFORMATION
- RELEASE OF PERSONAL INFORMATION
- Other - DSH-3215-VERIFICATION OF PERSONAL RELATIONSHIPS AND HIRING OF RELATIVES - VERIFICATION OF PERSONAL RELATIONSHIPS AND HIRING
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Benefit information may be obtained by visiting the California Department of Human Resources website at http://www.calhr.ca.gov/employees/Pages/salary-and-benefits.aspx and to the California Public Employees Retirement System website for Health Benefits at https://www.calpers.ca.gov/ .
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: http://www.dsh.ca.gov
Human Resources Contact:
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
Office of Human Rights
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Proof of Vaccination Status Information
All Hospital Locations:
Effective October 1, 2021, in accordance with California Department of Public Health (CDPH) State Public Health Order of August 5, 2021, all workforce members in DSH state hospitals are required to be fully vaccinated with a COVID-19 vaccination regimen. Prior to your first day, you will be required to fill out a COVID-19 Vaccination Consent Form.
Effective March 1, 2022, in accordance with CDPH State Public Health Order of December 22, 2021, hospital workforce members currently eligible for booster doses must have received their booster dose.
- If you are fully vaccinated, you must provide evidence of vaccination prior to your start date.
- If you are not fully vaccinated, you have the option to receive a vaccine from one of the State Hospitals prior to your start date.
- If you are not fully vaccinated and choose to complete a request for an exemption, you must submit this exemption and receive approval prior to your start date.
- If you are not yet eligible for a booster, you must be in compliance no later than 15 days after the recommended timeframe for receiving the booster dose.
Please note that start dates will be dependent upon if and when proof of vaccination or exemption requirements are submitted timely and approved.
While working on-site, employees must follow current face covering guidance as issued by CDPH.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Closing Date/Time: Until Filled