Accounting Officer (Supervisor) - Trust Office

  • Napa, California
  • Nov 04, 2022
Full Time Accounting and Finance Administrative Analysis and Research Clerical and Administrative Support
  • Salary: 4,962 USD

Job Description

Job Description and Duties

The Financial Services - Trust Office has a permanent full-time vacancy for an Accounting Officer (Supervisor). The position reports to the Staff Services Manager I / Trust Officer. Incumbents, under general direction, are responsible for the coordination and supervision of subordinate professional and technical accounting staff in the maintenance and reporting of accounting and/or fiscal activities, and functions as the section supervisor in the Trust Office.

Incumbents are expected to possess a broad knowledge of the State's accounting system and professional accounting and thus receive limited technical direction from their manager. They may have considerable contact with the auditors, program managers, unit supervisors, control agencies, vendors, "clients" of specialized programs administered by the department, local and/or Federal Government.

Important characteristics include punctuality, good attendance, positive attitude, good verbal and written communication skills, self-motivated, and customer service oriented. Desirable qualifications include: Extensive experience using FI$Cal, Microsoft Word and Excel. The ability to develop positive and effective communication and working relationships with management level staff and others is also desirable.

Applicants whose eligibility for this position is based on successful completion of an online exam or those relying on lateral transfer must provide with their application all documents necessary to substantiate that they meet the minimum qualifications as identified in the exam announcement and/or classification specification. Employees who have SROA or Surplus status eligibility will be considered first. Training and Development Assignment may be considered.

Applications will be considered according to the established cutoff periods of: January 11, 2023, February 1, 2023, February 22, 2023, March 15, 2023, and April 5, 2023. Only candidates who are the most qualified will be invited to an interview. Failure to include necessary documents may also exclude you from the hiring process. This advertisement may be used to fill subsequent vacancies that occur during the duration of the hiring file

To ensure that your application will be considered for this recruitment the following items are required:

  • You must complete the STD. 678 Employment Application in its entirety and include, “ Accounting Officer (Supv) - JC# 332848” in the “Job Title(s)” section of the application.

  • Duties Performed and Supervisor’s name and Contact information must be completed on the STD 678 - Incomplete applications will not be considered .

  • Resumes will not be accepted in lieu of information provided on the STD. 678

  • Any Foreign transcripts must be evaluated and submitted with application STD. 678

  • Education required to meet the minimum qualifications will require proof of degree and/or transcript submitted with application STD. 678.

You will find additional information about the job in the Duty Statement .

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

  • Job Application Package Checklist
  • Duty Statement

Position Details

Job Code #:


Position #(s):


Working Title:

Accounting Officer (Supervisor) - Trust Office


$4,962.00 - $6,214.00

# of Positions:


Work Location:

Napa County

Job Type:

Permanent, Full Time


Department of State Hospitals - Napa

Department Information

Founded in 1875, Napa State Hospital is the only state hospital in Northern California for persons struggling with severe mental illness. Classified as a low to moderate security facility, the hospital has a bed capacity to treat up to 1,362 patients on an attractive campus with treatment units located on 138 acres. Staff is dedicated and committed to delivering high quality, cost-effective, professional services and specialized programs in an environment that promotes continuous improvements in treatment for individuals with mental disabilities.

All Hospital Locations:
Effective October 1, 2021, in accordance with California Department of Public Health (CDPH) State Public Health Order of August 5, 2021, all workforce members in DSH state hospitals are required to be fully vaccinated with a COVID-19 vaccination regimen. Prior to your first day, you will be required to fill out a COVID-19 Vaccination Consent Form.

Effective March 1, 2022, in accordance with CDPH State Public Health Order of December 22, 2021, hospital workforce members currently eligible for booster doses must have received their booster dose.
  • If you are fully vaccinated, you must provide evidence of vaccination prior to your start date.
  • If you are not fully vaccinated, you have the option to receive a vaccine from one of the State Hospitals prior to your start date.
  • If you are not fully vaccinated and choose to complete a request for an exemption, you must submit this exemption and receive approval prior to your start date.
  • If you are not yet eligible for a booster, you must be in compliance no later than 15 days after the recommended timeframe for receiving the booster dose.

All State Hospital Locations:

Please note that start dates will be dependent upon if and when proof of vaccination or exemption requirements are submitted timely and approved.

Face Coverings:

While working on-site, employees must follow current face covering guidance as issued by CDPH.

Department Website:

Special Requirements

  • The position(s) require(s) completion of educational courses as specified in the Class Specification (link available in the Minimum Requirements section).
  • The position(s) require(s) a Background Investigation be cleared prior to being hired.
  • The position(s) require(s) Medical Clearance prior to being hired.

Ability to qualify for a fidelity bond

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: Until Filled
Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of State Hospitals - Napa

Attn: Exam and Hiring Unit

2100 Napa/Vallejo Hwy

Napa , CA 94558

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of State Hospitals - Napa

Exam and Hiring Unit

2100 Napa/Vallejo Hwy

Napa , CA 94558

Located in R Ward

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Desirable qualifications include: Extensive experience using FI$Cal, Microsoft Word and Excel.

Knowledge of: Accounting principles and procedures; governmental accounting and budgeting; the uniform accounting system and financial organization and procedures of the State of California and related laws, rules, and regulations; principles of business management, including office methods and procedures; principles of public finance; business law.

Ability to: Apply accounting principles and procedures; analyze data and draw sound conclusions; analyze situations accurately and adopt an effective course of action; prepare clear, complete, and concise reports; make sound decisions and recommendations in regard to the professional accounting problems in maintaining control of a departmental budget; establish and maintain cooperative relations with those contacted in the work; and speak and write effectively.


Benefit information may be obtained by visiting the California Department of Human Resources website at and to the California Public Employees Retirement System website for Health Benefits at .

Free Parking

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website:

Human Resources Contact:
Kimberly Silva-Sole
(707) 253-5953

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Tiffani Emerson Morris
(707) 253-5562

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Closing Date/Time: Until Filled

Base Pay


Job Address

Napa, California United States View Map