Public Works Manager

  • CITY OF MILPITAS, CA
  • 455 E. Calaveras Blvd., Milpitas, California
  • Oct 08, 2022
Full Time Administration and Management Public Works
  • Salary: $119,500.42 - $167,300.38 Annually USD

Job Description

Definition

**THIS RECRUITMENT IS OPEN UNTIL FILLED AND MAY CLOSE AT ANY TIME. APPLICATIONS ARE REVIEWED ON A REGULAR BASIS.**

The current vacancy oversees the Streets, Parks, and Landscape Maintenance Division. The City anticipates an upcoming additional vacancy managing the Utilities Maintenance Division and will use this recruitment list to fill that position when it is open. Interested candidates for either the current or future Public Works Manager positions are encouraged to apply at this time.

Why Join the City of Milpitas Public Works Department?
The Public Works Department is committed to enhancing the quality of life and ensuring public health and safety in the community. We are defined by our responsiveness to the public and our commitment to provide excellent customer service, which includes quality and responsive service and resources to operate and maintain the City's infrastructure in a safe, timely, and efficient manner. The Public Works Department operates and maintains the City's infrastructure and facilities, including public streets, utilities, parks, street landscaping, City vehicles, and City buildings. The Department also oversees and implements key environmental services and sustainability programs, including the Climate Action Plan, solid waste program and regulatory compliance. The Department is seeking highly motivated, organized, and effective Public Works Maintenance Managers to provide day to day management of key Public Works maintenance operations.

This position will direct, plan, organize, supervise, coordinate, and evaluate the maintenance operations of the Public Works Department including streets, utilities, facilities, parks, fleet, and street landscape maintenance; to provide high level staff and technical support relative to departmental maintenance operations; assist in the determination of overall policy for the department and individual functions; ensure all activities are performed in compliance with all applicable regulatory, operational, procedural and budget guidelines; and coordinate necessary activities with other City departments, outside agencies and the general public.

Examples of Duties
Streets, Parks, and Landscape Maintenance Division includes the following key operational areas:
  • Maintains the City's traffic signal system, street signs, streetlights, paved roadways, and pavement markings in accordance with the Clean & Safe Streets program and State Code requirements.
  • Provides sidewalk repair, right-of-way weed abatement, and debris and graffiti removal.
  • Provides park maintenance for more than 190 acres of parkland, including playgrounds, picnic areas, athletic fields, pathways, landscaping, park restrooms, park trees, lagoons, and parking lots.
  • Maintains more than 17,500 trees and 130 acres of median landscaping, including City tree planting and pruning, trails, and litter control.

Utilities Maintenance Division includes the following key operational areas:
  • Operates and maintains the water distribution system, including 206 miles of water lines, 4 pumping stations, 5 storage reservoirs, and numerous pressure valves regulating 7 pressure zones, to deliver 11 million gallons per day of potable water to approximately 15,688 accounts.
  • Operates and maintains the sewer collection system, including 175 miles of sewer lines and 2 pumping stations to discharge 14.25 million gallons per day to the San Jose/Santa Clara Regional Wastewater Facility.
  • Operates and maintains the stormwater collection system, including 105 miles of storm pipe and 13 pump stations to convey storm water to local creeks.
Successful candidates will have the combination of education, experience, and demonstrated abilities to effectively perform the following:

EXAMPLES OF DUTIES - Duties may include, but are not limited to, the following:

Supervise, schedule, and coordinate the maintenance activities for streets, utilities, facilities, fleet, and street landscape maintenance.

Develop and implement goals, objectives, policies, procedures, priorities, and work standards of the department.

Direct, oversee and participate in the development of the department work plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems.

Establish, advise, and review goals of each assigned maintenance section with the respective department personnel.

Ensure safe, efficient, and effective compliance with local, state and federal laws, rules and regulations.

Implement City, department and division rules, regulations, policies, procedures, and practices.

Ensure that department personnel conduct regular safety training, maintain accurate records of all training, and maintain a safe work environment.

Coordinate with the Finance Department on the procurement of professional services, construction contracts and purchasing of goods.

Manage professional services and construction contracts.

Direct the preparation of a variety of studies and reports relating to current and future public infrastructure, facility, and utility operation needs, including equipment and repair needs; develops specific proposals and recommendations to meet these needs; provides technical assistance to staff.

Propose, develop, and manage capital projects and contracts.

Prepare periodic reports on routine operations and special reports/studies as required.

Assist in the deployment and coordination of personnel and equipment in emergency situations.

Respond to Service Requests regarding field maintenance operations.

Confer with department personnel, other appropriate City staff, and other agencies with regard to projects and special events.

Represent the City and/or the Public Works Director when dealing with various private and public organizations regarding maintenance activities or projects.

Respond to inquiries and/or complaints from the public and regulatory agencies; develop and implement solutions to complex and sensitive technical and public relations situations.

Prepare reports and make presentation to the City Manager, City Council, or other commissions.

Prepare the division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing; equipment, materials and supplies; administer the approved budget.

Prepare and/or review and approve purchase requisitions for assigned maintenance sections.

Supervise, train, and evaluate supervisory and other assigned staff.

Participate in recommending the appointment and termination of personnel; work with employees to correct deficiencies; implement discipline procedures.

Develop and maintain good working relationships with department personnel, coworkers, elected officials, professional peer groups, and the public.

Perform related duties as assigned.

In addition to the above, when assigned to Utilities Maintenance:

Serve as the City's Legally Responsible Official (LRO) for the Sewer Overflow Response Program.

Responsible for compliance with the City's Sewer System Management Plan.

Serve as the Drinking Water Distribution System Operator.

Perform other Utility duties as assigned.

Typical Qualifications

Knowledge of:
  • Materials, methods, tools, and equipment used in the construction, operation, and maintenance of
  • City infra-structure and related facilities.
  • Applicable Federal, State, and local laws, rules, and regulations governing assigned operations.
  • Report writing techniques.
  • Basic municipal accounting and budgeting practices, including fiscal management and
  • expenditure controls.
  • Principles and practices of management and supervision, including techniques of personnel
  • administration.
  • Safety principles, practices, and procedures.
Ability to:
  • Manage the day-to-day maintenance operations of the Public Works Department; assist in
  • preparation and administration of divisional and sectional budgets; perform responsible personnel
  • and administrative duties.
  • Effectively schedule, supervise, train, and evaluate work performance of subordinates.
  • Exercise sound and independent judgment within policy guidelines.
  • Monitor and maintain a high level of performance in the maintenance functions of the department.
  • Plan, communicate, delegate, and monitor a variety of concurrent projects.
  • Administer the various industrial safety regulations as they apply to assigned operations.
  • Implement budget preparation and expenditure control requirements for the assigned maintenance operations group.
  • Maintain accurate records, and prepare clear and concise reports.
  • Perform technical research work, detailed analysis and preparation of comprehensive reports.
  • Interpret and explain applicable laws, regulations, policies, and practices.
  • Read plans, blueprints, sketches, and technical manuals.
  • Carry out oral and/or written instructions. Read and interpret manuals, plans and specifications.
  • Establish and maintain effective work relationships with City staff, contractors, vendors, and the general public.

Experience and Education:
Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
  • Twelve years of increasingly responsible experience involving the construction and maintenance of a variety of public facilities and equipment including two years of significant supervisory responsibilities.

Education:
  • Completion of High School, supplemented by professional development activities such as training classes or specialized programs related to the maintenance or management fields. An Associates Degree is highly desirable.

License or Certificate:
  • Incumbents must be able to travel to various locations within and outside of the City of Milpitas to fulfill job responsibilities.
  • When driving on City business, maintenance of a valid California driver's license is required.

Additionally, when assigned to Utilities Maintenance: Possession of a valid D3 Water Distribution Operator certificate issued by the California Department of Public Health is required.

Supplemental Information

Essential duties require the following physical abilities and work environment:
  • Typically, work is performed in an office environment and at construction sites; exposure to outdoor elements; extensive use of the telephone and radio; repetitive keyboarding on a computer; ability to walk on uneven ground; sit for extended periods; maintain concentration and focus for extended periods; drive daily to various locations within and outside the City of Milpitas; ability to work safely in a hard-hat construction zone; some exposure to construction related chemicals and products.
SUPERVISION RECEIVED AND EXERCISED
  • Receives general direction from the Public Works Director or Deputy Public Works Director.
  • Exercises direct and indirect supervision over supervisory and staff personnel.

Recruitment Timeline: The Oral Board interview for this recruitment will be held via Zoom, and is tentatively scheduled for November 7, 2022. Candidates invited to the Oral Board interview will be contacted by Human Resources with the date, time, and Zoom link.

RETIREMENT
Miscellaneous Unrepresented:
1. Classic Tier 1 employees (Employees hired before October 9, 2011): 2.7% at 55 Retirement Plan including the highest final compensation amendment. (Employee pays 8% contribution rate)
2. Classic Tier 2 employees (Employees hired on or after October 9, 2011 and before January 1, 2013, or who qualify for CalPERS pension reciprocity): 2% @ 60 Retirement Plan including three year final average compensation period (Employee pays 7% contribution rate)
3. Public Employee Pension Reform Act (PEPRA) employees hired on or after January 1, 2013: 2% @ 62 Retirement Plan including three year final average compensation period (Employee contribution rate as stated in annual CalPERS actuarial report)
City of Milpitas employees do not participate in Social Security,but do contribute to Medicare.
Police Unrepresented:
1. Classic Tier 1 employees (Employees hired before April 8, 2012): 3% @ 50 Retirement Plan including the highest final compensation amendment. (Employee pays 9% contribution rate)
2. Classic Tier 2 employees (Employees hired on or after April 8, 2012 and before January 1, 2013, or who qualify for CalPERS pension reciprocity): 3% @ 55 Retirement Plan including highest final compensation (Employee pays 9% contribution rate)
3. Public Employee Pension Reform Act (PEPRA) employees hired on or after January 1, 2013: 2.7 % @ 57 Retirement Plan including three year final average compensation period (Employee pays half of normal cost, July 2018 at 10% contribution rate)
Fire Unrepresented
1. Classic Tier 1 employees (Employees hired before April 8, 2012): 3% @ 50 Retirement Plan including the highest final compensation amendment. (Employee pays 9% contribution rate)
2. Classic Tier 2 employees (Employees hired on or after April 8, 2012 and before January 1, 2013, or who qualify for CalPERS pension reciprocity): 3% @ 55 Retirement Plan including highest final compensation (Employee pays 9% contribution rate)
3. Public Employee Pension Reform Act (PEPRA) employees hired on or after January 1, 2013: 2.7 % @ 57 Retirement Plan including three year final average compensation period (Employee contribution rate as stated in CalPERS actuarial report.)
City of Milpitas employees do not participate in Social Security, but do contribute to Medicare.

MEDICAL INSURANCE
Choice of CalPERS Medical Plans. City pays coverage up to the Kaiser rate (currently $2,228.36/mo. for family). Employees who waive health coverage are eligible to receive $125 per month in lieu of medical plan coverage with proof of other coverage.

RETIREE MEDICAL
Employees are eligible upon CalPERS retirement from the City to receive up to 100% retiree medical coverage (currently based on the Kaiser health rate), based on years of service.

DENTAL & VISION
City provides full family coverage for dental and vision at no cost to the employee.

LIFE INSURANCE
City provides $50,000 term policy. Supplemental employee-paid life insurance is available up to $500,000, based on carrier acceptance.

DISABILITY INSURANCE
City provides a Short-Term Disability plan similar to State Disability Insurance (SDI) coverage. Employees do not participate in SDI. Long-Term Disability coverage of 60% of base salary up to $1,500 per month is available after a 60-day waiting period. Additional buy-up options for LTD are available.

DEFERRED COMPENSATION
City contributes $75 per month on the employee's behalf.

VACATION
Employees earn 16-36 days of vacation based on years of service.

MANAGEMENT LEAVE
Employees earn40 hours of Management Leave per year.

HOLIDAYS
Employees receive 12 paid holidays and one (1) floating holiday per year.

SICK LEAVE
Employees earn 12 days annually.

TUITION REIMBURSEMENT
Employees are eligible to receive up to $3,000 per fiscal year in tuition reimbursement.

FITNESS PROGRAM
Employees are offered free access to City-sponsored sports and fitness programs.

The City also offers a flexible spending benefits plan, employee assistance program, and other voluntary insurance. Contact Human Resources (HR) at 408-586-3090 for more information on employee benefits.

01

Do you have experience supervising or leading a crew in the maintenance of streets, parks, and landscape?
  • Yes
  • No


02

If yes, please provide the name of your employer, the size of your crew, the scope of your work, and if you were a supervisor or lead. Please note that this employer must also be included in the body of your application.

03

Do you have experience working in Park Maintenance? If yes, please indicate the number of years. If no, please state "N/A"

04

Do you have experience working in Streets Maintenance? If yes, please indicate the number of years. If no, please state "N/A"

05

Do you have experience working in Traffic Signal and Street Light Maintenance? If yes, please indicate the number of years. If no, please state "N/A"

06

Do you have experience working in Public Right of Way Landscape Maintenance? If yes, please indicate the number of years. If no, please state "N/A"

07

Do you have experience supervising or leading a crew in the area of utility maintenance?
  • Yes
  • No


08

If yes, please provide the name of your employer, the size of your crew, the scope of your work, and if you were a supervisor or lead. Please note that this employer must also be included in the body of your application.

09

If applying for the Public Works Maintenance Manager position in Utilities Maintenance, do you possess a valid D3 Water Distribution Certificate issued by the California Department of Public Health?
  • Yes
  • No


10

Do you have experience working in Water System Operations and Maintenance? If yes, please indicate the number of years. If no, please state "N/A"

11

Do you have experience working in Sanitary Sewer Collection System Maintenance? If yes, please indicate the number of years. If no, please state "N/A"

12

Do you have experience working in Storm Water Collection System Maintenance? If yes, please indicate the number of years. If no, please state "N/A"

13

Do you have experience working in Sanitary Sewer or Storm Water Pump Maintenance? If yes, please indicate the number of years. If no, please state "N/A"

14

Please indicate the total number of years of experience you have supervising a crew in one or more key operational areas within the Public Works Department.
  • I do not have supervisory experience in key operational areas within the Public Works Department.
  • I have some supervisory experience in key operational areas within the Public Works Department, but less than one year.
  • I have one to two years of supervisory experience in key operational areas within the Public Works Department, but less than three.
  • I have two to three years of supervisory experience in key operational areas within the Public Works Department, but less than four.
  • I have three to four years of supervisory experience in key operational areas within the Public Works Department, but less than five.
  • I have five or more years of supervisory experience in key operational areas within the Public Works Department


15

Please list any additional certifications that you possess that would aid in your management of the key operational areas within the Public Works Department.

Required Question

Closing Date/Time:

Job Address

455 E. Calaveras Blvd., Milpitas, California 95035 United States View Map