Human Resources Analyst

  • City of Costa Mesa, CA
  • Costa Mesa, California
  • Sep 13, 2022
Full Time Administrative Analysis and Research Human Resources and Personnel
  • Salary: $81,960.00 - $109,824.00 Annually USD

Job Description

Description

JOB FLYER UPDATED 12/12/22

SALARY
  • Current: $81,960 - $109,824 annually
  • July 2023: $84,408 - $113,124 annually in addition to a 3% reduction in retirement contributions
  • July 2024: $86,976 - $116,520 annually


The City of Costa Mesa invites applications for the following current vacancies:

Human Resources Analyst

Current assignment is Workers Compensation and Liability Claims Administration, however, an eligibility list will be established to fill vacancies in future assignments.

Under general supervision, performs a variety of professional and technical administrative functions and responsibilities within the Human Resources Division including the areas of: recruitment and selection, classification and compensation, benefit administration, employee development, workers' compensation, liability/property/casualty programs, labor and employee relations, risk and safety assessment and performing related duties as required.

CONFIDENTIAL EMPLOYEE DESIGNATION:

An employee in this classification may have access to decisions or the decision-making process of the City concerning matters related to employer-employee relations and may have access to or may prepare confidential materials and/or information and/or recommendations on behalf of the City in matters relating to employer-employee relations.

APPLICATION AND SELECTION PROCESS:

Applications must be completed and submitted on-line. This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged.

The first application review date will be Friday, September 30, 2022 .

Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application. Applications may be rejected if incomplete . Do not include text or attached resumes, as they will not be accepted or reviewed in the application process. Based upon the information presented on the application, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process. The selection process may include, but is not limited to the following components: application review and evaluation, written examination or exercise, physical examination, practical exercise and interview evaluation. Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list will be in effect for one (1) year, unless exhausted sooner. The eligibility list established from this recruitment may be utilized to fill lower-level vacancies which occur during the life of the list.

It is recommended you use a personal email address on your application instead of a work email address. Notifications during this recruitment will be sent by email only (regardless of the notification preference selected during the on-line application process). Notifications will be sent to the email address that is listed on your on-line application.

All employment offers made by the City are contingent upon establishing proof of a prospective candidate’s legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (livescan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen).

Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice.

Essential Functions

These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed.

Conducts recruitment and selection activities including posting job announcements, screening applications, coordinating testing, maintaining eligibility lists, ensuring for City-wide consistency, job-related valid screening techniques and conformance to federal and state laws and regulations, and providing assistance and information to employees and applicants in this area.

Processes prospective candidates through the new hire process and conducts new employee orientation.

Counsels City personnel at all organizational levels on employee relations practices and techniques, personnel policies and procedures and acts as a liaison between payroll, employee and/or the department on payroll related issues.

Participates in managing workers’ compensation claims in progress, including ensuring the quality of treatment by medical providers and monitoring performance of the third party administrator; assisting with the investigation of questionable cases; assisting with and coordinating the return-to-work and ADA compliance programs and provides assistance and information to employees and others in this area.

Interacts with City departments, third party administrators, consultants, legal counsel and citizens.

Recommends classification and/or salary allocation for existing or new positions; develops or revises class specifications including selection criteria based upon job analyses and audits;

Conducts special studies and statistical analyses including gathering and analyzing data and preparing comprehensive technical reports and recommendations for consideration by management or special committees.

Conducts classification and compensation research and surveys; calculate costs and prepare confidential materials, reports and recommendations on behalf of the City in matters relating to labor relations and may participate in labor negotiations.

Processes liability claims, assesses loss exposures, develops risk and loss control programs and provides assistance and information to employees, claimants and others in this area.

Reviews professional services agreements, contracts and permits (e.g. special events, films, encroachment, etc.) for proper insurance requirements.

Coordinates the self-insured liability program and insured real/personal property protection programs, processes including working with the City’s insurance broker in the purchase and maintenance of needed insurance coverage.

Coordinates the group health and welfare benefits program including processing insurance enrollments and changes, preparing benefit statements for payment, conducting City-wide open enrollment process and providing assistance and information to employees and others in this area.

Plans, organizes, researches, promotes and tracks Human Resources related training and special events.

Develops and/or presents a wide variety of employee development and recognition programs.

Analyzes and interprets State and Federal legislation and regulations regarding employment practices; makes recommendations and implements changes;

Prepares annual budget and assists with fiscal management of the programs.

Researches contract service and supply needs; prepare requests for proposals; develop and negotiate contract terms; monitor contract compliance and mediate user/provider complaints.

Represents Human Resources staff on various City committees.

Attends meetings, workshops and conferences in order to stay abreast of current trends and developments in the human resources management field.

Performs other related work as required.

Qualification Guidelines

A typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows:

EDUCATION, TRAINING AND/OR EXPERIENCE:

Graduation from an accredited four-year college or university with major coursework in human resources management, public or business administration, industrial relations or a related field.

Two years of progressively-responsible human resources experience including: classification, recruitment, selection, benefit administration, workers’ compensation, risk management, wage and salary administration, or other major human resources functions. Previous municipal experience is desirable.

An equivalent combination of education and relevant experience that provides the desired knowledge, skills and abilities to successfully perform essential functions may also be considered.

LICENSE AND/OR CERTIFICATE:

Class C California Driver's License. Revocation of license during employment may result in disciplinary action or reassignment.

REQUISITE KNOWLEDGE AND SKILL LEVELS:

Knowledge of the principles of human resources administration.

Knowledge of labor and equal employment laws and employee relations techniques,

Knowledge of employee benefits administration, risk management, workers’ compensation, tort/civil liability, property or casualty insurance, and/or self-insured program operations.

Knowledge of principles, systems and methods of position classification, wage and salary administration, recruitment, selection and training.

Knowledge of State workers’ compensation, occupational safety and health laws and regulations.

Knowledge of communication techniques required for gathering, evaluating and transmitting information including interviewing, counseling, instructing, directing group discussions, preparing and presenting of oral and written technical reports and research projects.

Knowledge of statistical measurements and recordkeeping methods and techniques.

Skill in utilizing Microsoft Office programs.

Skill in utilizing Neogov Online Application System is highly desirable

Skill in utilizing PeopleSoft software program is highly desirable.

REQUISITE ABILITIES:

Ability to work confidentially with discretion.

Ability to define problem areas, collect and evaluate data, define and select alternatives, draw conclusions and develop recommendations and develop plans to implement recommendations.

Ability to communicate effectively both orally and in writing and prepare and present written and oral information in a clear, concise and accurate manner.

Ability to gain cooperation and compliance with requests by speaking logically and clearly;

Ability to interpret rules and regulations, laws and policies and apply them in a variety of procedural situations.

Ability to establish and maintain effective working relationships with staff, City officials, representatives of other governmental agencies and the general public.

Ability to maintain moderately-complex department records, files and data;

Ability to perform assignments rapidly and accurately with considerable independence.

Supplemental Information

PUBLIC EMPLOYEE DISASTER SERVICE WORKER:

In accordance with Government Code Section 3100 - all City of Costa Mesa employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.

PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS:

Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification.

Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis.

To view benefit information for all groups, Click Here

New Full-Time employees contribute the following amounts on a pre-tax basis towards the 2%@60 or 2%@62 CalPERS retirement formula depending on eligibility:
  • Effective July 8, 2018: 12% of their salary

Full-Time employeesreceive the following health insurance flexible benefits contribution:
  • Effective June 2022: $1,500 monthly


New Part-Time employees are appointed by and serve at the will of the Department Director. They are reviewed for merit salary advancement on a periodic basis. Generally, part-time employees are limited to no more than 1,000 hours of work per fiscal year (July 1 - June 30). Certain part-time employees, however, are permitted to exceed this limit.Part-time employees participate in either the Public Agency Retirement System (PARS) or the California Public Employees Retirement System (CalPERS) depending on eligibility. Employees enrolled in PARS contribute 3.75% of salary with a matching City contribution. Employees enrolled in CalPERS contribute 7.50% - 10.469% of salary depending on eligibility. Part-time positions are eligible to receive general leave benefits. General leave can be used for sick, vacation, or holiday time.

The City does not participate in the Social Security system; however, federal mandate requires all new employees to contribute 1.45% of wages to Medicare. As a condition of employment, all new employees are required to enroll and participate in the direct deposit program.

Closing Date/Time: Continuous

Special Instructions

Continuous

Job Address

Costa Mesa, California United States View Map