Manager, Accounting (518977)

  • California State University (CSU) Chancellor's Office
  • Long Beach, California
  • Sep 13, 2022
Full Time Accounting and Finance Administration and Management

Job Description

Description:

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Manager, Accounting. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.

Salary

Commensurate with qualifications and experience.

Classification

Administrator II

Position Information

The California State University, Office of the Chancellor, is seeking a Manager, Accounting to be responsible for the oversight and direction of the day-to-day operations of the Chancellor's Office general accounting department and various system wide accounting functions. The incumbent will be fiscally responsible for the integrity of procedures and data related to trust accounting, accounts receivable, general ledger, state appropriations, capital assets, lottery activities, and oversite of the banking and investment activities of the CSU which has a current balance of approximately $6 billion dollars. This position directly supervises five accountants, one manager and indirectly two other accountants.

APPLICANTS CALLED IN TO INTERVIEW WILL BE GIVEN A SKILLS TEST.

Responsibilities

Under the general direction of the Associate Director, Financial Services Accounting, the Manager, Accounting will perform tasks and duties as follows:

Management and oversight of the Chancellor’s Office Accounting department

-Provide direction to professional staff, with accountability for results.

-Assign projects and guide overall workload priorities.

-Approve staff’s monthly reconciliations and recommend improvements, as appropriate.

-Examine financial documents for completeness, accuracy, and conformity with established policies and procedures and generally accepted accounting standards.

-Manage internal audits for accounting.

-Coordinate the overall month, quarter, and year end accounting close process.

-Review, approve and post journal entries from all direct reports.

-Review and approval of A/R analysis, and aging reports.

-Ensure that the Chancellor's Doctoral Incentive Program (CDIP) accounting and reporting are up to date and appropriately recorded.

-Provide required communication with various levels of customers regarding accounting activities and reports.

-Manage the overall record retention of accounting documents, for related entities.

-Oversee the maintenance of trust fund agreements.

-Manage and monitor the department for adequate staffing. Annually, or as needed, schedule performance evaluations, enforce disciplinary actions and non-retention notices in accordance with Human Resources policies and procedures to achieve operational efficiency and effectiveness.

Develop departmental policies, procedures, and practices to maintain appropriate internal controls and quality customer service

-Develop policies and procedures for accounting as appropriate.

-Collaborate with the Management Accounting and Policies Office to identify training needs/knowledge gaps in the department and system.

-Assess rules and policies for impact to accounting and update procedures to reflect current practices.

-Improve the level of customer service by providing more effective inter-departmental reporting, analysis, and communication.

-Establish systemwide guidelines, accounting treatment and communications to develop strategic solutions for the CSU.

-Review internal controls and establish appropriate safeguards.

-Ensure all General Accounting procedures are in compliance with ICSUAM and Legal and GAAP Manual standards.

-Determine any needed changes to accounting systems or tools used by staff

Provide guidance and accounting support to Chancellor’s Office staff and the other 23 campuses of the CSU related to the Consolidated Investment Pool.

-Ensure that proper communication is in place to provide campuses with information.

-Ensure that appropriate tracking of the CSU Consolidated Investment pool is in place.

-Oversee the reconciliation of the Clearwater statement to the CMO database and that the reporting is accurate and timely.

-Work with CO treasury team to ensure accurate and timely consolidated bank statements are published monthly.

-Provide accounting treatment knowledge and expertise for interagency financial transactions in support of the assistant manager.

Training, special projects and other duties as assigned.

-Projects assigned by the Associate Director, Accounting as needed.

-Assist the Associate Director, Accounting with the department budgets development and projections.

-Build a collaborative working environment with campus staff and CO departments.

-Develop, provide, or coordinate staff training and cross-training to ensure continuous operations.

-Development and implementation of new software, reports and databases.

-Back-up to the Assistant Manager, Accounting or Associate Director, Accounting as needed.

Qualifications

This position requires:

-A Bachelor's degree in accounting, business administration, economics, finance, or related field.

-A Minimum of 5 years' supervisory experience in providing work direction to professional and/or technical staff.

-A Minimum of 7 years experiences performing advanced professional accounting.

-Strong understanding of GAAP and proper accounting treatments following GASB pronouncements.

-Advanced proficiency and knowledge of Microsoft Excel.

-General knowledge and experience with cash reconciliations, accounts receivable, cashiering activities, journal entries.

-Advanced proficiency with current word processing and spreadsheet software programs, query tools, integrated financial systems and/or other types of records management systems.

-Extensive knowledge of generally accepted accounting principles (GAAP), with a working knowledge of governmental accounting methods.

-General knowledge internal control methods and related laws, rules, and regulations.

-Strong analytical and technical skills.

-Ability to establish & maintain effective working relationships with others.

-Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.

-Exceptional interpersonal and verbal/written communication skills to communicate with all campuses, CO treasury, State Controller’s Office.

-Ability to interact extraordinarily well with all levels of employees and managers.

-Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.

-Independent determination of approaches to project and priorities. Ability to "self-track" assignments and complete timely or advises the manager of possible missed deadlines - without the manager having to follow-up.

-Ability to adhere to university policies & guidelines including safety, civility, and nondiscrimination.

-Excellent management, coaching, mentoring, and training skills.

Preferred Qualifications

-Knowledge of the CSU accounting processes including FIRMS.

-Advanced degree such as a masters or CPA/CMA certification.

-Preference given to individuals with proficiency in PeopleSoft (specifically Accounts Receivable/Billing, GL, & Asset Management) and Oracle Business Intelligence (i.e., Data Warehouse).

-Preference given to individuals with prior governmental accounting experience.

Application Period

Priority consideration will be given to candidates who apply by October 12, 2022. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States.

COVID19 Vaccination Requirement

The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/

Mandated Reporter Per CANRA

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.
Closing Date/Time: Open until filled

Job Address

Long Beach, California 90802 United States View Map