Accounting Supervisor

  • City of Costa Mesa, CA
  • Costa Mesa, California
  • Sep 07, 2022
Full Time Accounting and Finance Administrative Analysis and Research Clerical and Administrative Support
  • Salary: $93,036.00 - $124,680.00 Annually USD

Job Description

Description

JOB FLYER UPDATED 1/23/23

SALARY
  • Current: $93,036 - $124,680 annually
  • July 2023: $95,844 - $128,424 annually in addition to a 3% reduction in retirement contributions
  • July 2024: $98,712 - $132,276 annually


JOB SUMMARY

Under general direction of the Finance Manager, plans, directs, reviews and coordinates the work of the Accounting Section staffed by professional and clerical personnel. Prepares accounting reports in order to provide financial information required by City management and federal, state and county governments.

An incumbent in this classification performs responsible professional municipal accounting work of a highly technical and complex nature. Work assigned to this position involves the application of specialized knowledge and abilities in supervising general accounting functions within the Accounting Section. An incumbent is responsible for exercising the day-to-day formal supervision over professional and clerical personnel and, on occasion, additional supervisory responsibilities in the absence of the Finance Manager.

APPLICATION AND SELECTION PROCESS:

Applications must be completed and submitted online. This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged.

First application review date is Tuesday, September 27, 2022.
Second application review date is Monday, February 20, 2023

Applications must be completed and submitted on-line by the specified deadline . Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application. Applications may be rejected if incomplete . Do not include "see attached resume" in your responses, as they will not be accepted or reviewed in the application process.

Based upon the information presented on the application, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process. The selection process may include, but is not limited to the following components: application review and evaluation, written examination or exercise, physical examination, practical exercise and interview evaluation. Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list will be in effect for one (1) year, unless exhausted sooner. The eligibility list established from this recruitment may be utilized to fill lower-level vacancies which occur during the life of the list.

It is recommended you use a personal email address on your application instead of a work email address. Notifications during this recruitment will be sent by email only (regardless of the notification preference selected during the on-line application process). Notifications will be sent to the email address that is listed on your online application.

All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (livescan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen). Based upon current and/or future assignments, an employee may be subject to pre-employment, random, reasonable and post-accident drug and alcohol testing pursuant to the Department of Transportation Regulations.

Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice.

Essential Functions

These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed.

Plans, assigns, reviews and supervises the staff and work of the Accounting Section; trains staff in work procedures; provides policy guidance and interpretation to staff; conducts performance evaluations; participates in maintaining and monitoring work plans to achieve division and department goals and objectives; assists in selection of staff and recruitment.

Supervises staff and activities of the assigned accounting functions, including accounts payable, general ledger, bank reconciliation, fixed assets, inventory accounting, payroll accounting and others; monitors and coordinates the analysis and reconciliation of various accounting records; reviews and prepares a variety of journal entries.

Assists with the compilation, analysis and presentation of technical financial reports including the City’s Annual Comprehensive Financial Report (ACFR) and various periodic and special financial statements and reports to federal/state/other governmental agencies.

Manages the maintenance, modification, operation and implementation of assigned module(s) in the City’s Enterprise Resource Planning (ERP) system; identifies and resolves ongoing functional and technical issues; coordinates and tests system modifications; recommends operational and procedural changes to the system as necessary.

Establishes, maintains and evaluates internal control procedures, ensures compliance and recommends improvements.

Maintains accounting and financial records; prepares the year-end close of City books; coordinates and assembles information for the annual audit and provides assistance to external auditors in the review of financial operations.

Conducts periodic audits of warrant registers.

Monitors changes in laws, regulations, and technology that may affect operations of the assigned accounting functions; implements policy and procedural changes after approval.

Responds to inquiries from department staff and the public regarding assigned functions; investigates related complaints; recommends corrective actions to resolve issues.

Provides technical assistance to City departments on accounting matters.

Assumes additional supervisory responsibilities as assigned in the absence of the Finance Manager.

Performs additional duties as assigned.

Qualification Guidelines

A typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows:

EDUCATION, TRAINING AND/OR EXPERIENCE:

Four years of progressively responsible experience in professional accounting and financial analysis, including two years in a municipal government, and at least one year in a supervisory capacity.

Graduation from a four year accredited college or university with major coursework in accounting, business or closely related field.

An equivalent combination of education and relevant experience that provides the desired knowledge, skills and abilities to successfully perform essential functions may also be considered.

LICENSE AND/OR CERTIFICATE:

Class C California Driver's License. Revocation of license during employment may result in disciplinary action or reassignment.

A Certified Public Accountant (CPA) or Certified Public Financial Officer CPFO) credential is desirable.

REQUISITE KNOWLEDGE AND SKILL LEVELS:

Knowledge of the principles and practices of generally accepted accounting principles, governmental accounting, auditing and financial reporting.

Knowledge of internal control and compliance audit principles and practices.

Knowledge of federal, state and local laws and regulations pertaining to municipal accounting.

Knowledge of the principles of supervision, work organization, and personnel management.

Knowledge of complex financial analysis and research procedures.

Knowledge of techniques and methods of budgeting.

Knowledge of personal computer programs related to financial applications.

Knowledge of the utilization of financial computer application systems and programs.

REQUISITE ABILITIES:

Ability to plan, organize and implement a comprehensive municipal accounting system.

Ability to supervise, train and evaluate assigned personnel.

Ability to prepare complete and accurate financial reports, analyses and statements of a complex nature.

Ability to communicate clearly and concisely both orally and in writing.

Ability to establish and maintain effective working relationships with the public, fellow staff and government representatives.

Supplemental Information

PUBLIC EMPLOYEE DISASTER SERVICE WORKER:

In accordance with Government Code Section 3100 - all City of Costa Mesa employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster

PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS:

Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification.

Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis.

To view benefit information for all groups, Click Here

New employees contribute 12% of their salary on a pre-tax basis towards the 2%@60 or 2%@62 CalPERS retirement formula depending on eligibility. Effective July 2023, employeeswill contribute 9% of their salary on a pre-tax basis.

Salary Increases:
  • Effective July 2023: 3% increase
  • Effective July 2024: 3% increase

Employees receive the following health insurance flexible benefits contribution:
  • Effective January 2023: $1,550monthly
  • Effective January 2024: $1,600monthly
  • Effective January 2025: $1,650monthly


The City does not participate in the Social Security system; however, federal mandate requires new employees to contribute 1.45% of wages to Medicare. As a condition of employment, all new employees are required to enroll and participate in the direct deposit program.

Closing Date/Time: Continuous

Special Instructions

Continuous

Job Address

Costa Mesa, California United States View Map