Senior Stores Clerk

  • CITY OF BIRMINGHAM, AL
  • Birmingham, Alabama
  • Jul 09, 2022
Full Time Clerical and Administrative Support

Job Description

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Grade 15
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CLOSE DATE
12/31/2022

SUMMARY

Senior Stores Clerks participate in and oversee the receiving, inventorying, storing, and issuing of a wide variety of supplies, materials, and equipment for a large municipality or county. Employees in this job class purchase supplies to maintain appropriate inventory levels, receive and verify shipments, and store items appropriately. Senior Stores Clerks fill order requests and disperse supplies, materials, and equipment to departments. Employees maintain logs of all inventory coming in and going out of the facility in order to keep an accurate record of inventory. Work is performed in a stockroom or warehouse setting and requires standing, walking, and lifting over 50 pounds. Senior Stores Clerks supervise other stores workers to delegate tasks, monitor performance, and approve time off.

TYPICAL JOB DUTIES:

Requisitions supplies to maintain optimal inventory levels following purchasing guidelines.
Receives and verifies supplies ordered by purchasing department by inspecting shipments, reconciling purchase order slips, and completing documentation.
Stores and organizes supplies in storeroom/warehouse by sorting items, placing items in the appropriate location, and logging inventory.
Fills orders and disperses supplies requested by departments by pulling items from the shelves and logging the order.
Maintains and stores accurate storeroom/warehouse documents such as inventory information, shipping documents, and requisition forms.
Performs clerical duties such as answering phones, filing and record keeping, and checking emails.
Maintains relationships with vendors, departments, and other individuals to communicate regarding stock items or inventory, resolve inquiries and complaints, and purchase supplies.
Supervises subordinate staff by assigning and delegating work, training employees, monitoring employee performance, and approves leave.
Participates in the purchasing of goods and services by researching vendors, receiving bids, and ordering items.

MINIMUM QUALIFICATIONS:

The following Minimum Qualifications are required for this job. You must demonstrate possession of these qualifications by providing a detailed description of your related experience in the work history section of your application. Please note that replicating or restating these minimum qualifications or the information from the Personnel Board’s job description as your own work experience will result in your disqualification. Please describe your work experience in your own words to represent the work you have performed that is related to the minimum qualifications for this job.

  • Experience utilizing a computerized inventory management system to complete tasks (e.g., fill requisitions, log received items, maintain inventory, etc.).
  • Experience using computer programs and software (e.g., Microsoft Word or similar word processing software, Microsoft Excel or similar spreadsheet software) to verify, track and manage data.
  • Experience using basic math skills (e.g., adding, subtracting, multiplying, dividing, units of measure, etc.) to maintain inventory.
  • Experience operating warehouse equipment (e.g., forklift, pallet jack, hand truck, etc.).


PREFERRED QUALIFICATIONS:
  • Experience with records management including the maintenance, storage, and retention of records.


COMPETENCIES:
  • Adaptability & Flexibility.
  • Computer & Technology Operations.
  • Customer Service.
  • Heavy Equipment & Vehicle Use.
  • Mathematical & Statistical Skills.
  • Oral Communication & Comprehension.
  • Planning & Organizing.
  • Problem Solving & Decision Making.
  • Professionalism & Integrity.
  • Researching & Referencing.
  • Reviewing, Inspecting & Auditing.
  • Self-Management & Initiative.
  • Teamwork & Interpersonal.
  • Technical & Job-Specific Knowledge.
  • Written Communication & Comprehension.


CRITICAL KNOWLEDGES:
  • Knowledge of basic inventory security protocols (e.g., restricted access, secure storage).
  • Knowledge of procedures and guidelines governing the purchase of equipment, supplies, services.
  • Knowledge of inventory logistics.
  • Knowledge of the principles and practices involved in the management of inventory.
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.


WORK ENVIRONMENT:
Work is conducted almost exclusively indoors in a warehouse facility setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.

PHYSICAL DEMANDS:
Job involves physical exertion required for sustained periods of light physical activity such as walking and standing. May involve regular lifting of items or objects weighing over 50 lbs.

DISCLAIMER:This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.

SPECIAL ACCOMMODATIONS

Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500 before the announcement closing date. Qualified applicants who believe they will need reasonable accommodation in the examination process should complete and submit an Accommodation Request Form. You may obtain an Accommodation Request Form by contacting our ADA Ombudsperson at ADAO@pbjcal.org, or by accessing the "Request for Accommodation" form through the following website: http://www.pbjcal.org/

AN EQUAL OPPORTUNITY EMPLOYER

The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Employment decisions are made by the Merit System municipality or governmental agency in which the position exists. Each Merit System municipality, agency, or jurisdiction administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.

Job Address

Birmingham, Alabama United States View Map