Graduate Evaluator I (515123)

  • CSU, Sacramento
  • Sacramento, California
  • Jun 15, 2022
Full Time Education and Training

Job Description


Working Title: Graduate Evaluator I

Classification Title: Evaluator I

Posting Details

Priority Application Deadline (Posting will remain open until filled): Sunday, July 10, 2022 at 11:55 p.m.

Hiring Preference


Position Summary

Under the general direction of the Associate Dean, the Graduate Degree Evaluator is responsible for the interpretation and application of relevant policies and procedures to all aspects of the degree evaluation process. The Graduate Degree Evaluator must maintain a high level of accuracy in reviewing, interpreting, and communicating the use of graduate documents and policies to faculty and staff. The Graduate Degree Evaluator also responds to inquiries for general University information and graduate degree programs. The incumbent must utilize sound independent judgment, demonstrate initiative, and apply effective interviewing techniques, and communication skills.

FLSA: Non-Exempt

CSU Classification Salary Range: $3,609 - $5,079 per month

Hiring Range: $3609 - $4175 per month

Salary Grade/Range: 1

Recruitment Type: Regular (probationary)

Time Base: Full-Time

Pay Plan: 12 month

Work Hours: M-F 8:00 a.m. - 5:00 p.m. (summer hours 7:30 a.m. - 4:00 p.m.) This is an on-site position. Telework not available at this time.

Department Information

The Office of Graduate Studies, in partnership with the other colleges and departments at the university, provides leadership for the advancement of graduate education at Sacramento State. Graduate Studies supports the development and vibrancy of quality graduate programs, and serves the scholarly and professional needs of graduate students at the university and into their careers. Our work is guided by our core values of excellence, integrity, equity, and service.

The Graduate Center supports students along the entire process of the graduate student experience at Sac State; from undergraduates interested in graduate study to prospective students applying through graduation and all the steps in between.

Minimum Qualifications

Knowledge and Abilities:

Knowledge of the format and interpretation of course records and transcripts of institutions of higher education; knowledge of authenticating course credits and comparing records of differing formats, such as foreign records; knowledge of campus curriculum requirements for majors, minors, terminal degrees, and special program designations, and knowledge of application of campus resource guidelines for making determinations using various criteria.

Ability to be thorough, consistent and accurate in the interpretation of records against criteria; ability to comprehend and interpret complex regulations or requirements and to apply them in the evaluation process; ability to maintain resources which document and update criteria; ability to explain criteria and evaluations to others; ability to make accurate records; ability to organize work to meet deadlines; ability to safeguard the confidentiality and security of records.



Equivalent to completion of a formal training program in academic records evaluation OR one year of academic records evaluation experience OR any 12-month combination of training and experience related to academic records evaluation.

Required Qualifications

1. Experience in the analysis and application of academic regulations and procedures related to degree evaluation.

2. Experience related to academic curriculum and degree programs.

3. Ability to perform mathematical computations.

4. Experience with working in project management, building data in complex databases, and managing database operations.

5. Ability to solve complex problems, exercise independent judgment, and convey information to key stakeholders.

6. Experience where attention to detail, accuracy and confidentiality are critical components.

7. Ability to use and operate a personal computer, reader/printer, copiers, printers, telephone, typewriter, calculator and fax.

8. Knowledge of communication techniques to clearly convey information in both written and verbal formats

9. Ability to evaluate situations and determine the best solution based on present policies and practices

10. Ability to work with Computer Programs, Systems and Databases.

Preferred Qualifications

11. Knowledge of policies related to graduate studies (Title V, CSU, CSUS).

12. Experience with working with the following technological programs/tools: CMS, OnBase, EAB, Cognos.

13. Experience reviewing documents for format requirements.

14. Experience delivering with public presentations.

Required Licenses/Certifications


Documents Needed to Apply

List documents needed for this position: Resume, cover letter, diversity statement. Failure to upload these required documents to the online application may result in disqualification. Professional references are required as part of the online application.

About Sac State

Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State's 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: " As California's capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. " As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification

Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Closing Date/Time: Open until filled

Remote-eligible (Remote work is a type of flexible working arrangement that allows an employee to work from remote location)


Job Address

Sacramento, California 95819 United States View Map