Executive Assistant (AA/S-Non Exempt) (514247)

  • CSU, Sacramento
  • Sacramento, California
  • Jun 09, 2022
Full Time Administration and Management

Job Description


Working Title: Executive Assistant

Classification Title: Administrative Analyst/Specialist Non-Exempt

Posting Details

Priority Application Deadline (Posting will remain open until filled): Wednesday, June 22, 2022 at 11:55 p.m.

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the general direction of the Executive Director of Student Success & University Initiatives, the Executive Assistant provides executive administrative support to the Director and is responsible for the daily administrative operations of Student Success. Administrative duties may include but not limited to human resources, processing personnel and payroll transactions for staff, students and faculty, budget monitoring and projections, performing office administrative functions, purchasing needs, developing communication and informational materials such as brochures, infographics, and updating the department's website.

The incumbent is also responsible for the program administration of student success initiatives and serve as the project analyst for programs such as the Milestone Project and Finish in Four/Through; duties include but not limited to analyzing and evaluating programs and outcomes, informing and communicating with constituents regarding program processes and procedures, and articulating patterns of student progression with initiatives designed to minimize administrative barriers towards degree completion.

FLSA: Non-Exempt

CSU Classification Salary Range: $3,288 - $6,347 per month

Hiring Range: $3,288 - $5,417 per month

Recruitment Type: Regular (probationary)

Time Base: Full-Time

Work Hours: Monday - Friday; 8am-5pm. (Summer hours observed.) Partial telework schedule may be available after training period, as determined by management.

Department Information

Student Success and University Initiatives is responsible for working with campus partners in creating an environment where students can achieve success. The Department works with campus partners to implement initiatives centered on improving graduation rates, including Finish in Four and Through in Two campaign, predictive analytics, and enhanced advising and course scheduling.

For more information regarding the department, please visit: https://www.csus.edu/experience/student-success/

Minimum Qualifications

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications

Experience :

1. Experience providing administrative support at an executive level or other comparable positions.

2. Experience in budget monitoring, reconciliation, and fiscal analysis.

3. Experience with human resources policies and procedures.

Knowledge, Skills, Abilities:

4. Expertise in investigating and analyzing problems with broad administrative impact and implications.

5. Working knowledge of budget and fiscal analysis and techniques; ability to analyze data and make budget projections.

6. Working knowledge of human resources; ability to interpret applicable federal and state laws.

7. Demonstrated ability to develop communication materials such as brochures, infographics, charts, etc.

8. Ability to work independently, organize, coordinate, and perform work in various situations where numerous demands are involved.

9. Ability to effectively interpret, organize, and present information and ideas in written or presentation format.

10. Ability to use applicable software to update the appropriate website.

11. Strong interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

12. Ability to train others and provide lead work direction.

13. Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, and Word) or related software.

Preferred Qualifications

14. Experience in working in higher education.

15. Experience working with CSU systems such as Financial Data Warehouse, CFS, CMS HR.

16. Experience developing communication materials such as brochures, charts, infographics and presentations.

Required Licenses/Certifications


Documents Needed to Apply

Resume and Cover Letter. Failure to upload these documents to the online application may result in disqualification.

About Sac State

Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State's 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: " As California's capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. " As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification

Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Conflict of Interest:

The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

Closing Date/Time: Open until filled

Remote-eligible (Remote work is a type of flexible working arrangement that allows an employee to work from remote location)


Job Address

Sacramento, California 95819 United States View Map