Temporary - Human Resource Advisor Senior

  • City of Austin, TX
  • Austin, Texas
  • May 24, 2022
Full Time Human Resources and Personnel

Job Description

Minimum Qualifications
Education and/or Equivalent Experience:
  • Graduation with a Bachelor's degree from an accredited college or university in related field, plus four (4) years of HR experience.
  • One (1) additional year of experience may substitute for the education up to the maximum of four (4) years.



Licenses and Certifications Required:
  • None.

Notes to Applicants

The Austin Code Shared Services Division is looking for a well qualified Human Resource Advisor Senior to perform various Generalist HR functions, to include recruiting, payroll and timekeeping, records retention, employee relations and other relevant tasks related to Human Resources.

Please note: The essential functions as described above are not all of the functions related to this position.

Application Instructions/Job Requirements:


Application: When completing the City of Austin employment application, work experience must include month, date, and year.

  • A detailed, complete application is required, and applicants must include on their Employment Record all experience (work and/or volunteer) related to this job. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Incomplete applications will not be considered and statements such as "see résumé" will not be accepted. References must be a minimum of three (3) verifiable references who can verify your work experience i.e. (supervisor or direct report). While a cover letter and resume are required, they will not be used in place of a fully completed application.
  • Virtual Interviews: Austin Code Department may conduct virtual interviews.
  • Military/Veteran: An applicant claiming Military/Veteran status must provide a copy of his or her DD-214(s), or valid comparable document, at the time of interview.


Posting Guidelines: Austin Code reserves the right of the following:


  • To fill similar positions within the Austin Code Department outside of the divisions listed above.
  • To close this position at any time after seven (7) days.
  • 90 day provision for additional vacancy: When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool.
  • Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.


If you are selected as a top candidate, the following is required:


  • Verification of your education (which may include high school transcripts, diploma, or GED , undergraduate and/or graduate degrees or transcripts) will be required. You must provide proof of education from an accredited organization/institution.
  • A criminal background investigation ( CBI ).


Facility Information:
  • Tobacco and Vape-Free Workplace: Austin Code Department work site locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any work site - including parking lots, garages or in any personal vehicles located on the premises.

Pay Range
$28.15 - $36.59 per hour

Hours
Monday - Friday, 8:00 am - 5:00 pm.
Telework as available by Manager approval.

Job Close Date
07/07/2022
Type of Posting External
Department Austin Code
Regular/Temporary Temporary
Grant Funded or Pooled Position Not Applicable
Category Professional
Location 5202 E. Ben White Blvd., Ste. 550, Austin, Texas 78741
Preferred Qualifications
Preferred Experience:
  • Demonstrated experience as a co/lead employee relations investigator leading complex and/or political sensitive employee relations investigations and preparing investigation reports.
  • Experience preparing and reviewing disciplinary actions.
  • Experience developing and delivering workplace training on Human Resources related/leadership topics to employees at all levels and to large groups.
  • Experience handling full cycle recruitment to include posting jobs, screening applications, developing and reviewing interview questions and reviewing selection packets.
  • Payroll and Timekeeping experience and management.
  • Excellent customer service and communication skills and the ability to effectively communicate with team members and managers at all levels.
  • Intermediate proficiency in Adobe Acrobat and Microsoft Office including Word, Excel, Outlook, MS Teams and PowerPoint.
  • Experience in records management.
  • Strong multi-taking administrative and prioritizing skills.
  • PHR , SPHR , or IPMA -HR- SCP Certification.
  • Ability to travel to more than one work location.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Collaborates and serves as strategic partner with senior leaders and management on HR programmatic analysis, implementation, and administration providing operational oversight, advice, and analytical support. Manages and resolves complex HR-related issues and provides solutions to programs and processes, monitoring implementation of agreed upon actions until the problem has been resolved. Advises and influences management in making sound HR-related decisions. Serves as subject matter expert in providing advice and counsel to management and employee groups on a broad range of HR issues and with applicable regulations, programs, policies, and procedures. Interprets and provides guidance on, and interpretation of, applicable systems, policies, procedures, strategies, process work flows, and regulations; and monitors compliance with policies, regulations, laws, and program objectives. Identifies, analyzes, and recommends solutions for various HR problems using morale indicators and other personnel measurements, such as, but not limited to, surveys, turnover, and grievances; and presents recommendations for corrective action programs when needed. Provides training to managers and supervisors on HR topics and procedures. Researches, gathers, analyzes, and evaluates data and information; monitors program trends; reviews and performs quality checks of program-related data; and develops and maintains management reporting to support decision making and policy development. Monitors and maintains system data, files, records, and reporting; transmits program data files to vendors; and develops, monitors, and implements information tracking systems.

Responsibilities - Supervisor and/or Leadership Exercised:
  • May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.


  • Knowledge of Federal, State, and Local laws and ordinances governing personnel activities.
  • Knowledge of City practices, policies, and procedures.
  • Knowledge and practices of HR program administration and management.
  • Knowledge of practices and methods of coaching and leading the work of others.
  • Knowledge of principles and applications of critical thinking and analysis.
  • Knowledge of customer service principles.
  • Skill in overseeing the maintenance of HR program/process documentation, data, schedules, records, and files.
  • Skill in oral and written communication.
  • Skill in handling multiple tasks and prioritizing.
  • Skill in using computers and related software.
  • Skill in data analysis and problem solving.
  • Skill in planning and organizing.
  • Ability to coordinate deadlines, prioritize work demands and assign/monitor work performed.
  • Ability to handle hostility, conflict, and uncertain situations.
  • Ability to work with frequent interruptions and changes in priorities.
  • Ability to train others.
  • Ability to develop and maintain knowledge in assigned specialized HR areas.
  • Ability to work with frequent interruptions and changes in priorities.
  • Ability to establish and maintain good working relationships with other City employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation.
EEO/ADA
City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* This position requires a graduation with a Bachelor's degree from an accredited college or university in related field, plus four (4) years of HR experience. One (1) additional year of experience may substitute for the education up to the maximum of four (4) years. Do you meet these minimum qualifications?
  • Yes
  • No
* Briefly describe your background in Human Resources to include experience in the oversight of employee relations, organizational development, records retention, etc. If you do not have experience in this area, please list N/A.
(Open Ended Question)
* How many years of experience do you have conducting employee relations investigations and writing investigation reports?
  • None
  • Less than 1 year
  • 1 to 2 years
  • 2 to 3 years
  • 3 to 4 years
  • 4 or more years
* How many years of experience do you have administering a full-cycle recruiting process, including developing recruitment plans, creating job postings, developing interview questions, reviewing applications, facilitating interviews, conducting reference checks, and processing new hire paperwork?
  • None
  • Less than 1 year
  • 1 to less than 2 years
  • 2 to less than 3 years
  • 3 to less than 4 years
  • 4 or more years
* Please describe your experience performing payroll and timekeeping functions including entering, auditing and reconciling employee timesheets.
(Open Ended Question)
* This position requires exceptional written and verbal communication skills and excellent customer service skills to handle and resolve difficult customer issues and requests. Describe your experience.
(Open Ended Question)
* Which of the following best describes your proficiency in Adobe Acrobat and the Microsoft Office Suite, including Word, Excel, Outlook, MS Teams and PowerPoint.
  • No experience
  • Basic: create/edit simple documents, spreadsheets, & emails
  • Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields
  • Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another
* Describe your experience effectively multitasking, organizing and prioritizing tasks and schedules in a fast-paced, high volume environment. Include your number of years of experience and reference where in your application you gained this experience.
(Open Ended Question)
* If identified as a top candidate, do you agree to a Criminal Background Investigation (CBI)?
  • Yes
  • No
* Do you have the ability to travel to multiple sites as part of the regular job duties?
  • Yes
  • No

Optional & Required Documents
Required Documents Cover Letter Resume Optional Documents

Job Address

Austin, Texas United States View Map